East Central Reporter

Village of Arthur Board of Trustees met May 6

Here are the minutes provided by the board:

A regular meeting of the Board of Trustees of the Village of Arthur, Illinois, was held on Monday, May 6, 2024, in the Village Board Room. Village President Rod Randall called the meeting to order at 7:00pm. Roll call was answered by Trustees Matt Bernius, Mike Hilgenberg, Isai Gutierrez, Jim Fleming, and Christy Miller. Trustee Dave Tiffan joined the meeting in progress.

Pledge of Allegiance

President Randall asked I. Gutierrez to lead the Pledge of Allegiance.

Public Comment

There were no visitors present.

Consent Agenda

M. Hilgenberg made a motion to approve the Consent Agenda, including:

1. Approval of April 15, 2024 Economic Development and Tourism Committee Meeting Minutes.

2. Approval of April 15, 2024 Board of Trustees Regular Meeting Minutes.

3. Approval of April 15, 2024 Executive Session Minutes.

4. Approval of May 1, 2024 Water & Sewer / Streets & Alleys Joint Committee Meeting Minutes.

5. Approval of appointment of Matt Bernius, Trustee, as Mayor Pro-Tem.

6. Approval of appointment of Michael Goodman, Chief of Police, and Erica Carter, Deputy Clerk, as Freedom of Information Act officers on behalf of the Village.

7. Approval of appointment of Michael Goodman, Chief of Police, as ESDA liaison.

8. Approval of appointment of Erica Carter, Deputy Clerk, as Comptroller.

9. Approval of appointment of Crossman Law Office as Village Attorney.

10. Approval of appointment of State Bank of Arthur and First Neighbor Bank as designated depositories for the Village of Arthur.

11. Approval of 2024-25 Village Trustee Committee appointments.

12. Approval of the meeting schedule for FY2024-25: Village Board of Trustees meetings are the first and third Mondays of each month at 7:00 PM at the Municipal Building, 120 East Progress Street.

C. Miller seconded. All Trustees voted YEA.

Approval of Expenditures

M. Hilgenberg made a motion to approve expenditures in the amount of $278,570.26. I. Gutierrez seconded. All Trustees voted YEA.

Village President Comments and Announcements

President Randall reported that the new pizza place is waiting on state inspections in order to open.

President Randall expressed appreciation to Chief Goodman for teaching the D.A.R.E. program at local grade schools for 27 years. This year was his last year teaching, and Chief Goodman received a round of applause from all those present.

Trustees' Reports

M. Hilgenberg echoed his thanks to Chief Goodman for bringing D.A.R.E. to the local grade schools.

Chief of Police Report

Police Chief Goodman provided monthly reports from the Police Department. D.A.R.E. graduation for Arthur Grade School is May 13, 2024 at 1:30 PM. Atwood Hammond Grade School had their graduation last Friday. Adam Brazzell from the Douglas County Sherriff's Office has been trained to teach D.A.R.E. and will continue the program locally.

Public Works Supervisor's Report

Grant Corum provided reports from the Public Works Department.

Village Attorney Report

Kenny Crossman had no report.

Unfinished Business

None

New Business

1. Chief Goodman provided a list of current fines for ordinance violations, along with suggested increases to these fines. C. Miller made a motion to approve Resolution R-05-06A-2024: A Resolution Increasing Fines for Village of Arthur Ordinance Violations. J. Fleming seconded. All Trustees voted YEA.

2. M. Bernius provided details about the current backhoe and wheel loader, which are both approaching 1,000 miles. The backhoe is currently at Birkey's waiting on a wiring harness. Matt also reported that a Water & Sewer / Street & Alley joint committee meeting was held. The committee suggested replacing these two pieces of machinery, and bids have been received. M. Bernius made a motion to pay off the lease purchase agreement for heavy equipment at the State Bank of Arthur in the amount of $30,605.43. J. Fleming seconded. All Trustees voted YEA.

3. M. Bernius made a motion to approve Ordinance 05-06A-2024: An Ordinance Authorizing the Lease Purchase Agreement for a 2024 580 S/N Backhoe for a Net Lease of $77,000.00 payable over a period of Eight (8) Years. M. Hilgenberg seconded. All Trustees voted YEA.

4. M. Bernius provided details about two bids that were received for a new wheel loader. The bid from Birkey's gives an additional twelve inches of lift and a bigger bucket. M. Hilgenberg made a motion to purchase a 2024 621 G2 Wheel Loader from Birkey's Construction Equipment in the amount of $135,740.00. C. Miller seconded. All Trustees voted YEA.

5. Grant Corum provided information about the current street sweeper, which is a 1999 demo model. He reported that this machine breaks down quite often and certain functions do not work. M. Bernius reported that the street sweeper bid from Key Equipment is for a demo, which includes a $2,000.00 discount and this machine is available immediately. Matt also provided details about the available Municipal Lease Program, with payments being used from the Garbage Fund. J. Fleming made a motion to purchase a 2023 Pelican NP three wheel street sweeper from Key Equipment with municipal financing via Civista in the amount of $265,924.00. M. Bernius seconded. All Trustees voted YEA.

6. M. Bernius made a motion to approve Ordinance 05-06B-2024: An Ordinance Declaring Certain Items of Village Owned Personal Property Surplus. Specifically, to declare one (1) Katolight generator and one (1) 1999 Elgin Pelican Street Sweeper as excess property, with the Public Works supervisor overseeing disposal of the items. J. Fleming seconded. All Trustees voted YEA.

7. C. Miller provided documents of suggested revisions and changes to the current TIF Façade Grant Program. M. Hilgenberg made a motion to approve Ordinance 05-06C-2024: Revisions and Additions to the Village of Arthur's TIF Façade Grant Program. I. Gutierrez seconded. All Trustees voted YEA.

8. C. Miller provided documents of suggested revisions and changes to the current TIF Redevelopment Financing Program. M. Hilgenberg made a motion to approve Ordinance 05-06D-2024: Revisions and Additions to the Village of Arthur's TIF Redevelopment Financing Program. C. Miller seconded. All Trustees voted YEA.

9. President Randall updated the Board about the current lot-sales savings account at the State Bank of Arthur, which is not earning much interest. The current lot-sales CD at First Neighbor Bank is earning 3.75% interest and six-month certificates of deposit are earning 5% interest. M. Bernius made a motion to approve Resolution R-05-06B-2024: A Resolution to transfer the Village's lot sales savings account money at the State Bank of Arthur into six- month certificates of deposit at First Neighbor until it can be combined with the Village's existing lot sales certificate of deposit which comes due in approximately one year. C. Miller seconded. All Trustees voted YEA.

10. President Randall reported that our current money market at the State Bank of Arthur is earning 3% interest. If a portion of this money is transferred to a CD, it would earn higher interest. C. Miller made a motion to approve Resolution R-05-06C-2024: A Resolution to transfer a portion of the Village's money market account into a six-month certificate of deposit. D. Tiffan seconded. All Trustees voted YEA.

11. J. Fleming made a motion to approve the street closing request for the Strawberry Jam Festival to be held May 17-18, 2024. I. Gutierrez seconded. All Trustees voted YEA.

12. President Randall gave details about Town Cleanup Day. Six dumpsters have been reserved and will be set up in the lagoon area. The Public Works department will assist as residents bring items to the dumpsters. M. Bernius made a motion to approve setting Saturday, September 14, 2024 as Town Cleanup Day. D. Tiffan seconded. All Trustees voted YEA.

General Discussion

President Randall reported that the Arthur Home would like a representative from the Board to be on their Board of Directors.

• Kenny Crossman reported that a Zoning Board meeting will be held on May 16, 2024.

Adjourn

M. Bernius made a motion to adjourn. M. Hilgenberg seconded. All Trustees voted YEA. President Randall adjourned the meeting at 7:49 PM.

https://arthur-il.gov/file/1005/05-06-2024%20Board%20Minutes.pdf