East Central Reporter

City of Effingham City Council met July 1.

Here are the minutes provided by the council:

1. OPENING

1.1 Mayor Schutzbach Called the Meeting to Order

Time: 5:00

1.2 Roll Call

Present: Mayor Schutzbach and Commissioners Stephens, Moeller, Micenheimer, and Niebrugge

1.3 Pledge of Allegiance

2. OMNIBUS VOTE AGENDA

2.1 Regular City Council Meeting Minutes (06/17/2025) - City Clerk Nosbisch Resolution: Approve

2.2 Treasurer's Report (May 2025) - City Treasurer Polk

2.3 Ordinance No. 048-2025, An Ordinance Amending Division 10 – PERSONNEL POLICIES AND PROCEDURES, Subdivision 6 – CONDUCT, Section 2-425.7 – HARASSMENT of the Municipal Code of the City of Effingham, Illinois - Deputy City Administrator Presley

Resolution: Pass

2.4 Ordinance No. 049-2025, An Ordinance Authorizing the Purchase of Real Estate - City Administrator Miller

Resolution: Pass

2.5 Ordinance No. 050-2025, An Ordinance Authorizing the Purchase of an Easement for Utility Purposes at 703 N. First St. - Maleah Whitehair - City Engineer Thoele

Resolution: Pass

2.6 Ordinance No. 052-2025, An Ordinance Authorized Grant of Temporary Construction Easement for East Evergreen Ave. Project - Paul E. & Janice M. Semple - City Engineer Thoele

Resolution: Pass

2.7 Ordinance No. 053-2025, Ordinance Authorizing Membership and Contribution to Effingham Regional Growth Alliance, an Illinois Not-for-Profit Corporation - Economic Development Director Hull

Resolution: Pass

2.8 Resolution No. 093-2025, A Resolution Amending Resolution No. 160-2014, A Resolution Establishing and Adopting a Capital Asset Depreciation Thresholds and Expected Life Schedule - City Treasurer Polk/Deputy City Administrator Presley

Resolution: Adopt

2.9 Resolution No. 096-2025, A Resolution Approving the Job Description of Water Treatment Plant Chief Operator in the Public Works Department - Deputy City Administrator Presley

Resolution: Adopt

2.10 Resolution No. 097-2025, A Resolution Authorizing Participation as a Member in the Illinois Emergency Management Mutual Aid System Response Pursuant to an Intergovernmental Agreement for the Establishment of a Mutual Aid Intergovernmental Service Agreement - City Administrator Miller

Resolution: Adopt

2.11 Resolution No. 098-2025, Resolution Authorizing Execution of a Facility Use Agreement for the Use of the Sacred Heart Parish Facilities - City Administrator Miller

Resolution: Adopt

2.12 Resolution No. 099-2025, A Resolution Granting Permission to Allow a Portion of City Streets and City Parking Lots to be Temporarily Closed for the Effingham Jam - Tourism Director Thoele

Resolution: Adopt

2.13 Resolution No. 103-2025, A Resolution Authorizing an Agreement with Placer.ai for Economic Development Data Research - Economic Development Director Hull Resolution: Adopt

2.14 Resolution No. 104-2025, A Resolution Authorizing an Agreement with The Retail Coach, LLC for Economic Development Business Recruitment Services - Economic Development Director Hull

Resolution: Adopt

2.15 Ameren Illinois Community Transportation Electrification Plan - City Administrator Miller

2.16 Omnibus Vote Agenda Approval

Resolution: Approve

Motion to approve by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Micenheimer, Stephens, Moeller, and Niebrugge

3. PRESENTATIONS

4. ORDINANCES/RESOLUTIONS - ACTION ITEMS

4.1 Ordinance No. 046-2025, An Ordinance Amending Appointment Ordinance No. 023- 2025 for Fiscal Year 2026 - Mayor Schutzbach

City Administrator Miller stated this ordinance amends the original FY 2026 Appointment Ordinance, appointing Kurt Davis as Chief of the Police Department pending the resignation of Jason McFarland as Chief.

Motion to pass by Commissioner Niebrugge, second by Commissioner Stephens Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Micenheimer, Stephens, Moeller, and Niebrugge 4.2 Oath of Office - City Clerk Nosbisch

Kurt Davis received his Oath of Office as Police Chief.

5. OTHER ACTION ITEMS

5.1 Bills and Requisitions

B. Payroll Check Register dated 06/27/2025 $ 367,823.92 C. Check Register dated 07/01/2025 $ 552,625.55

Motion to approve by Commissioner Micenheimer, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Micenheimer, Stephens, Moeller, and Niebrugge

6. DISCUSSION

6.1 Ordinance No. 032-2025, An Ordinance Amending Chapter 4 of the Municipal Code of the City of Effingham, Illinois (Liquor Control) J&H Liquor - Mayor Schutzbach

Mayor Schutzbach stated the applicant has applied for a Class P-1 (Package Store/Wine and Beer Tasting License - Package Sales and Limited Consumption Sales). The new business will be located at 2400 N. 3rd Street. This increase in Class P-1 liquor licenses is subject to adopting a resolution to issue a liquor license to J&H Liquor, LLC.

There were no objections to bringing this item back to a future City Council Meeting.

6.2 Ordinance No. 054-2025, An Ordinance Authorizing the Sale of Real Estate (Home 2009, LLC, and Illinois limited liability company) - Economic Development Director Hull

Economic Development Director Hull stated Wright at Home would like to purchase the two lots located at the corner of Willow Street and Fayette Avenue for their new location.

There were no objections to bringing this item back to a future City Council Meeting.

6.3 Resolution No. 100-2025, A Resolution Authorizing Execution of Proposal for Professional Engineering Services for FY2026 Water Main Replacements - City Engineer Thoele

City Engineer Thoele stated this resolution authorizes execution of a proposal with Civil Design, Inc. in the total amount of $100,000 for professional engineering services for the FY2026 Water Main Replacements. This project consists of developing construction documents for the installation of new water main replacements. Payment for this project will be made from the Water Fund.

There were no objections to bringing this item back to a future City Council Meeting.

6.4 Resolution No. 101-2025, A Resolution Authorizing Execution of Proposal from Vandevanter Engineering - Petro Lift Station - Public Works Director Heuerman

Items 6.4 and 6.5 were combined for discussion.

Public Works Director Heuerman stated this resolution authorizes execution of a proposal from Vandevanter Engineering in the total amount of $52,500 for the replacement parts and repairs at the Petro Lift Station. Payment for these parts & repairs will be made from Sewer Fund.

There were no objections to bringing this item back to a future City Council Meeting.

6.5 Resolution No. 102-2025, A Resolution Authorizing Execution of Proposals from Vandevanter Engineering - Henrietta Lift Station - Public Works Director Heuerman

6.6 Resolution No. 106-2025, A Resolution Declaring Certain Real Property and Improvements Thereon as being Dangerous and Unsafe - 416 N. Merchant - Building Official Polk

Building Official Polk discussed the property located at 416 N. Merchant and its dangerous and unsafe conditions.

There were no objections to bringing this item back to a future City Council Meeting.

6.7 Resolution No. 107-2025, A Resolution Authorizing Execution of Proposal for Professional Engineering Services for South Cherry Street Reconstruction - City Engineer Thoele

City Engineer Thoele stated this resolution authorizes the execution of a proposal from Civil Design for South Cherry Street Reconstruction Project in the amount of $68,290 for professional engineering services. Payment for this project will be made from the General Fund.

There were no objections to bringing this item back to a future City Council Meeting.

6.8 Effingham/Effingham County Enterprise Zone Annexation - Economic Development Specialist Althoff

Economic Development Specialist Althoff stated a boundary amendment to the Effingham/Effingham County Enterprise Zone is being proposed.

There were no objections to bringing this item back to a future City Council Meeting.

6.9 Keller Convention Center Grant - Economic Development Director Hull Economic Development Director Hull stated The Keller Convention Center is requesting funds to assist with multiple improvements to the convention center.

Following Council discussion of City involvement, it was decided to bring this item back to a future City Council Meeting for additional discussion prior to approval.

6.10 Ameren Illinois - Community Transportation Electrification Plan Grant - City Administrator Miller

City Administrator Miller stated the City recently completed a Community Transportation Electrification Plan with Ameren-Illinois. The plan identifies potential locations for Electric Vehicle (EV) charging stations based on the current grid. Approval of the Memorandum of Agreement would allow acceptance of a $50,000 grant.

7. DEPARTMENTAL REPORTS

8. ANNOUNCEMENTS/COMMISSIONER COMMENTS

8.1 Reports from Commissioners

8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief Davis; City Engineer Thoele; Tourism Director Thoele; City Treasurer Polk; City Clerk Nosbisch

8.3 Public Participation

9. RECESS IN EXECUTIVE SESSION

9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining- Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)

Motion to recess into executive session by Commissioner Moeller, second by Commissioner Micenheimer

Time: 5:32 PM

Purpose: Collective Bargaining- Section 2 (c) (2); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21)

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Stephens, Micenheimer, and Niebrugge

9.2 Roll Call

Present: Mayor Schutzbach and Commissioners Moeller, Stephens, Micenheimer, and Niebrugge

10. ADJOURNMENT

10.1 Adjournment

Time: 6:20 PM

Motion to adjourn by Commissioner Niebrugge, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Stephens, Moeller, and Niebrugge

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