Village of Montgomery Village Board met June 22.
Here is the minutes provided by the board:
Trustee Lee called the meeting to order at 7:02 p.m. and presided over the meeting. President Brolley was not in attendance.
Roll Call
Trustee Gier Yea Trustee Betsinger Yea
Trustee Sperling Yea Trustee Jungermann Yea
Trustee Lee Yea Trustee Marecek Yea
Also present: Administrator Jeff Zoephel, Attorney Laura Julien, Director of Community Development Rich Young, Director of Public Works Mark Wolf, Director of Finance Justin VanVooren, Engineer Peter Wallers, Chief of Police Phillip Smith, Clerk Penny Fitzpatrick. Members of the Press and others.
Attorney Julien noted for the record that the Board meeting was being held virtually due to the COVID-19 pandemic restrictions. She explained changes to the Open Meetings Act allowed for Board meetings to be held in this manner.
Public Participation
A. Public Comments.
Trustee Lee inquired and Administrator Zoephel clarified that no Public Comments were received.
Consent Agenda
A. Minutes of the Village Board Meeting of June 8, 2020.
B. Accounts Payable through June 18, 2020 in the Amount of $256,305.82.
Trustee Jungermann moved to approve Items A-B on the Consent Agenda. Trustee Marecek seconded this motion. 6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Gier, Trustee Sperling, Trustee Lee and
Trustee Betsinger voting yea.
Items for Separate Action
A. Professional Janitorial Services Contract Extension (Tabled from the June 8, 2020 Village Board Meeting).
Director Wolf summarized this item was tabled from the last meeting to be able to address Board questions and concerns. He shared the proposed contract extension with Citywide Janitorial Services was revised to withdraw policy language regarding a minimum wage increase. Director Wolf requested Board direction to accept the revised contract proposal with a no cost increase or to seek competitive bids from other vendors for these janitorial services. He clarified the bidding process could be accommodated once Stage 4 Restore Illinois guidelines were implemented in June and onsite visits of Village facilities could be coordinated thereafter.
Trustee Betsinger recommended and Trustees Marecek, Jungermann and Lee supported having staff seek competitive bids from other vendors for potential contract savings for these services. It was noted once comparison bids were received that the Board would decide whether to accept the revised contract extension with Citywide Janitorial Services or to contract with a different vendor for comparable service. Director Wolf thanked the Board for their comments and noted he would move forward on this item according to their direction.
B. Resolution 2020-013 Fair Housing Resolution.
Trustee Marecek inquired and Attorney Julien explained that Resolution 2020-013 and Resolution 2020-014 were related items, but would be discussed and voted on separately. She summarized the Fair Housing Resolution 2020-013 was a requirement for participation in the Downstate Loan Program, referenced in Resolution 2020-014. She further explained the resolution’s general federal standards, intended to provide fair housing without discrimination to all individuals seeking housing.
Trustee Sperling moved to approve Resolution 2020-013 Fair Housing Resolution. Trustee Jungermann seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Sperling, Trustee Lee, Trustee Betsinger, Trustee Jungermann, Trustee Marecek and Trustee Gier voting yea.
C. Resolution 2020-014 Authorizing the Execution of a Promissory Note to Borrow $100,000 from the Kendall County Revolving Loan Fund to Secure Emergency Working Capital Grant Funding, Under the Downstate Small Business Stabilization Program, For Local Businesses Facing Hardship Due to the COVID-19 Pandemic.
Attorney Julien summarized this resolution and explained the execution of a promissory note between Kendall County and the Village of Montgomery in regard to the Downstate Small Business Stabilization Program. She further explained the small business application process for Board review, consideration and public hearing, prior to loan recommendations being offered for eligible businesses. Attorney Julien also clarified that Kendall County agreed to recoup any business loss default obligations that were owed to the State on the Village’s behalf.
Trustee Betsinger inquired and Director Young and Attorney Julien discussed the anticipated process and timeline expected for applications to be reviewed by the Board and published for Public Hearing before funds would be distributed by the State to applicants. Director Young noted additional information on the anticipated implementation timeline could be researched with neighboring communities and reported to the Board at a future meeting. Trustee Sperling questioned and Director Young confirmed that this program was limited to eligible businesses located in Kendall County.
Trustee Gier moved to approve Resolution 2020-014 Authorizing the Execution of a Promissory Note to Borrow $100,000 from the Kendall County Revolving Loan Fund to Secure Emergency Working Capital Grant Funding, Under the Downstate Small Business Stabilization Program, For Local Businesses Facing Hardship Due to the COVID-19 Pandemic. Trustee Marecek seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Lee, Trustee Betsinger, Trustee Jungermann and Trustee Marecek voting yea.
Items for Discussion
A. Draft 2020 Pavement Management Study Report.
Engineer Wallers noted the Draft 2020 Pavement Management Study Report and proposed 5-year plan was unchanged from when it was presented at the last meeting. He shared that staff would bring the final report back for Board approval in July to be able to move forward with next year’s Pavement Management Program. Engineer Wallers requested that any questions regarding this item be directed to him prior to the next Board meeting in July.
New or Unfinished Business
Trustee Sperling shared that Rotary Club of Montgomery recently achieved their five years since chartering milestone. She also shared the club’s co-founder, Mera Johnson, was recognized for Outstanding Service to the District and noted Rotary’s outgoing president was going on to serve in a leadership position as the District’s Assistant Governor. Trustee Jungermann congratulated Trustee Sperling for her work with Rotary Club.
Trustee Betsinger inquired and Administrator Zoephel discussed whether Election Day on November 3,,2020 would be considered a State Holiday for staff due to the Governor’s recent Proclamation. He and Attorney Julien discussed whether Village Hall would be closed on that day and whether it would be considered a paid holiday for staff. Trustee Betsinger further inquired whether temporary outdoor dining would continue once the Restore Illinois Phase 4 Guidelines allowing for indoor dining went into effect on June 26, 2020. Director Young and Administrator Zoephel noted temporary outdoor dining would continue and run in conjunction with the emergency declaration until permanent outdoor dining requests could be reviewed for consideration and approval as a Special Use by the Plan Commission and Village Board.
Trustee Jungermann inquired and Director Wolf advised that a water main break was recently repaired in front of Grandma’s Table Restaurant. Director Young also shared that Grandma’s Table was relocating their handicap access ramp location and having new sidewalks and patio railings installed. Trustee Lee noted local restaurant owners had expressed thanks to the Village Board for allowing temporary outdoor dining, which assisted their operations during the pandemic. Trustee Lee inquired and Director Wolf provided updates on the expected timeline to have protective glass installed at the customer service counter in Village Hall. He noted he would provide further updates to the Board regarding these improvements as soon as they were available.
Future Meetings
A. Plan Commission Meeting—Thursday, July 2, 2020 at 7:00 p.m. (Canceled)
B. Beautification Committee—Wednesday, July 8, 2020 at 6:00 p.m.
C. Village Board Meeting—Monday, July 13, 2020 at 7:00 p.m.
D. Historic Preservation Commission – Monday, July 20, 2020 at 6:30 p.m. (Canceled)
E. Committee of the Whole Meeting – Tuesday, July 21, 2020 at 7:00 p.m. (May Be Canceled)
F. Intergovernmental Committee Meeting—Monday, July 27, 2020 at 6:00 p.m. (Canceled)
G. Village Board Meeting—Monday, July 27, 2020 at 7:00 p.m.
Executive Session: None
Adjournment: 7:23 p.m.
Seeking no further business to come before the Board, it was moved by Trustee Jungermann and seconded by Trustee Marecek to adjourn the meeting.
6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Gier, Trustee Sperling, Trustee Lee and Trustee Betsinger voting yea.
https://ci.montgomery.il.us/AgendaCenter/ViewFile/Minutes/_06222020-468
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