Charleston Community Unit School District No. 1 Board Education met January 17.
Here is the minutes provided by the Board:
At 6:30 p.m., President Coe appointed Eva Ritchey as Secretary Pro-Tem, called the meeting to order, and asked for roll call.
The following board members were present:
Jason Coe, President
Scott Clarke, Vice President
Brian Gough
Eva Ritchey
Matt Titus
The following board members were absent:
Susan Daniels, Secretary
Kelly Miller, Treasurer
The following staff members were present:
Todd Vilardo, Superintendent
Chad Burgett, Assistant Superintendent
Visitors 12 and 0 Members of the Press
Under Focus on Students and Good News Reports, Mr. Vilardo recognized the artwork display that was provided by the students from Ashmore Elementary School, Mark Twain Elementary School, and Charleston Middle School. Mandy White is the art teacher.
Mr. Vilardo presented a Certificate of Recognition to Loretta Phillips, a paraprofessional at Charleston High School for her work to organize and lead Charleston High School in its efforts to help provide Christmas gifts for 55 students at CHS this past December. Ms. Phillips collected donations, organized fundraisers, prepared the list of students, sorting and packaging items, and coordinating with CHS counselors, social workers, teachers, and staff to help make Christmas special for deserving students.
Under Public, Staff Comments, Written Communications, President Coe asked if there were any requests or written communications to the Board of Education. No requests were received.
Moving to Consent Agenda items, President Coe asked if there were any requests from the Board of Education to remove any of the consent agenda items or addendum items for discussion. Hearing none, Mr. Vilardo reviewed the items under Consent Agenda.
IV. Consent Agenda: Standard Items
A. Approve the minutes of the Regular Board Meeting of December 20, 2017.
B.1 Approve the bills and payrolls for the month of December 2017.
B.2 Approve the Activity Fund Accounts for the CUSD #1 attendance centers, period ending December 2017.
B.3 Approve the summary of revenues and expenditures year to date as prepared by Assistant Superintendent Chad Burgett.
VI. Consent Agenda: New Business
Closed Session Minutes-
Approve the minutes of the closed session meetings held on August 16, 2017, September 20, 2017, and December 20, 2017; and further, not to make public the minutes of the closed sessions.
Destruction of Closed Session Verbatim Audio Records-
Authorize the destruction of all Closed Session Audio Tapes beginning January 2016 through July 2016. Further, authorize the destruction of closed session expulsion audio tapes July 2012 through December 2012.
Serious Safety Hazard Application-
Disapprove a Serious Safety Hazard Findings application #1-17-07, effective for the 2017-18 school year. The application will be submitted to the Department of Transportation for final review.
Request for Gifted Sick Leave Days-
Grant 230 (two hundred thirty) gifted sick leave days to Todd Keating, a CHS Science teacher as presented.
VII. Consent Agenda: Appointment/Employment
Grant a Family Medical Leave of Absence to Emily Pletsch, an LBS1 teacher at Charleston High School.
Accept a letter of retirement from Todd Keating, a CHS Science teacher, effective at the end of the 2023-2024 school year.
Accept a letter of retirement from Cassie Ramsey as an 8th grade Pre-Algebra and Language Arts teacher at Charleston Middle School, effective at the end of the 2017-2018 school year.
Approve the employment of Josh Garrett as the Head Girls’ Soccer Coach at Charleston High School during the 2017-2018 school year. This employment was contingent upon the receipt of all required paperwork.
Approve the assignment of Autumn Meyer to serve as a volunteer Volleyball Coach at Charleston Middle School during the 2017-2018 school year. This assignment is contingent upon the receipt of all required paperwork.
Approve the list of substitutes and volunteers for Community Unit School District No. 1, effective December 20, 2017 – January 8, 2018.
President Coe recommended that the Board of Education approve items under IV through VII inclusive on the Consent Agenda. Mr. Titus moved and Dr. Clarke seconded the motion.
On roll call vote:
Aye: Titus, Clarke, Gough, Ritchey, Coe
Nay: none Abstain: none
Motion carried
Under the Superintendent’s Report: Facilities Planning Update Mr. Vilardo reported that district officials have been working with a Facilities Team, chaired by Assistant Superintendent Chad Burgett, to prioritize capital improvement needs in our district. He stated that the district had recently begun receiving revenues from the County School Facility Sales Tax, and district officials have a desire to ensure that revenues are utilized in ways that were communicated to the public in the past few years. To keep the Board of Education well-informed, Mr. Burgett and Facilities Director Jim Kuykendall presented an update to the Board of Education regarding the work of the Facilities Team to support the district’s Facilities Goal. The Board of Education received a copy of the Facilities Assessment Report prepared by The Upchurch Group.
Mr. Burgett provided background information stating that the Facilities Committee met in September. At that meeting, the committee toured district facilities and compiled a list of immediate needs and items that would be added to a wish list. Items covered at each school included but were not limited to roofs, HVAC, carpet removal, sidewalk replacement, lighting, and parking lots. Mr. Burgett stated that from October through December representatives with The Upchurch Group conducted a facilities assessment on our district’s facilities. During a second meeting with the Facilities Team, the Upchurch Group gave a report on the findings of the facilities assessment. From that report, the architects recommended that a Thermal Scan be completed on each of the district’s roofs to help determine what roofs need to be addressed immediately. The Jefferson Elementary School roof in the 1927 portion was first on list to be replaced. Mr. Burgett stated that the committee concurred that there should be some kind of ratio of spending to savings with the funds from the County School Facility Sales Tax and recommended a 60-20-20 split: 60% of the funds going to immediate repairs/projects, saving 20% of the funds, up to $1 million for emergencies of long term projects, and 20% going to goodwill projects.
Discussion ensued among the Board of Education with Mr. Burgett and Mr. Kuykendall answering questions about the facilities planning. Mr. Burgett stated that plans are for the Facilities Committee to meet again next month to create a recommendation for additional projects to address. For the February 21, 2018 meeting, Mr. Vilardo will present a recommendation to the Board of Education for approval to proceed with the Thermal Scan and Jefferson Elementary School roof repairs, based upon the recommendation of Mr. Burgett and the Facilities Team.
Mr. Vilardo asked the Board of Education to continue to process the Facilities Assessment Report and to provide any input or questions prior to the February 21, 2018 meeting.
Statement of Economic Interest Filings-
As required by law, members of the Board of Education must annually file a Statement of Economic Interest with the County Clerk. The forms will be mailed to each individual’s home address within the next few weeks and must be filed with the County Clerk no later than May 1, 2018.
Mr. Gough moved and Mr. Titus seconded a motion that the Superintendent’s Report was received by the Board of Education.
On roll call vote:
Aye: Gough, Titus, Clarke, Ritchey, Coe
Nay: none Abstain: none
Motion carried
Moving to Old Business: Adoption New/Revised School Board Policies-
The following School Board Policies and Administrative Procedures have been on file for the required layover period. It was the recommendation of the superintendent that the Board of Education adopt the revised school board policies as listed.
2:260 Uniform Grievance Procedure
4:10 Fiscal and Business Management
4:15 Identity Protection
4:80 Accounting and Audits
4:110 Transportation
4:150 Facility Management and Building Programs
4:170 Safety
5:10 Equal Employment Opportunity and Minority
5:20 Workplace Harassment Prohibited
5:90 Abused and Neglected Child Reporting
5:100 Staff Development Program
5:200 Terms and Conditions of Employment and Dismissal
5:220 Substitute Teachers
5:240 Suspension
5:250 Leaves of Absence
5:290 Employment Termination and Suspensions
5:330 Sick Days, Vacation, Holidays, and Leaves
6:20 School Year Calendar and Day
6:50 School Wellness
6:60 Curriculum Content
6:140 Education of Homeless Children
6:150 Home and Hospital Instruction
6:280 Grading and Promotion
6:300 Graduation Requirements
6:310 High School Credit for Non-District Experiences; Course Substitutions; Re-Entering Students
6:330 Achievement and Awards
6:340 Student Testing and Assessment Program
7:10 Equal Educational Opportunities
7:15 Student and Family Privacy Rights
7:20 Harassment of Students Prohibited
7:70 Attendance and Truancy
7:150 Agency and Police Interviews
7:180 Prevention of and Response to Bullying, Intimidations, and Harassment
7:190 Student Behavior
7:250 Student Support Services
7:260 Exemption from Physical Education
7:270 Administering Medicines to Students
7:275 Orders to Forgo Life-Sustaining Treatment
7:305 Student Athlete Concussions and Head Injuries
7:340 Student Records
Dr. Clarke moved and Mr. Gough seconded the motion.
On roll call vote:
Aye: Clarke, Gough, Titus, Ritchey, Coe
Nay: none Abstain: none
Motion carried
Moving to New Business: Memorandum of Understanding It was the recommendation of the superintendent that the Board of Education adopt the Memorandum of Understanding between the Charleston Education Association, IEA/NEA and Charleston Board of Education in reference to Article XVIII, Professional Compensation and Related Provisions, Section E – Retirement Incentives. Dr. Clarke moved and Mr. Titus seconded the motion.
On roll call vote:
Aye: Clarke, Titus, Gough, Ritchey, Coe
Nay: none Abstain: none
Motion carried
EIASE Services for the 2018-2019 School Year-
Based upon the recommendation of Special Education Coordinator Robert Lynn, the superintendent recommended that the Board of Education authorize the purchase of the “Fee for Service” programs and “Tuition” based services from EIASE for the 2018-2019 school year. Mr. Titus moved and Mr. Gough seconded the motion.
On roll call vote:
Aye: Titus, Gough, Clarke, Ritchey, Coe
Nay: none Abstain: none
Motion carried
At 7:25pm, President Coe recommended that the Board of Education adjourn into closed session to consider information regarding appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5 ILCS 120/2/(c)(1)
Collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS120/2/(c)(2)
President Coe stated that during closed session, the Board of Education would review the results of the evaluation for Superintendent of Schools.
Dr. Clarke moved and Mr. Gough seconded the motion.
On roll call vote:
Aye Clarke, Gough, Titus, Ritchey, Coe
Nay: none Abstain: none
Motion carried
At 8:56pm, Mr. Titus made a motion to reconvene from closed session. Dr. Clarke seconded the motion.
On roll call vote:
Aye: Titus, Clarke, Gough, Ritchey, Coe
Nay: none Abstain: none
Motion carried
At 8:58pm, Dr. Clarke moved to adjourn from the board meeting. Mr. Gough seconded the motion.
On roll call vote:
Aye: Clarke, Gough, Titus, Ritchey, Coe
Nay: none Abstain: none
Motion carried
http://www.charleston.k12.il.us/pdfs/bdminutes/2017-2018/1-17-2018RegularBdMtg.pdf
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