Charleston Community Unit School District No. 1 Board Education met September 20.
Here is the minutes provided by the Board:
The Board of Education of Community Unit School District No. 1, Coles and Cumberland Counties, Illinois met in regular session on Wednesday, September 20, 2017 at the Administration Building – 410 West Polk Avenue, Charleston, Illinois 61920
The following members were present:
Jason Coe, President
Scott Clarke, Vice President
Susan Daniels, Secretary
Kelly Miller, Treasurer
Brian Gough
Eva Ritchey
Matt Titus
The following staff members were present:
Todd J. Vilardo, Superintendent
Chad Burgett, Assistant Superintendent
Visitors 12 and 0 Member of the Press
Mr. Vilardo reviewed items under the Addendum to the board book which included:
Revised Board Agenda-
Inadvertently left resignation of CHS Paraprofessional off of agenda.
IV. B. 2 Approval of Activity Fund Accounts
Provided a copy of the Activity Fund Report from Charleston Middle School
VIII. C. Superintendent’s Report
Provided a copy of the power point presentation – Illinois Evidence-Based Funding Model
X. C. Revised School Board Policies
Provided a correct copy of Board Policy 5:210
Under Public, Staff Comments or Questions, Written Communication, and Freedom of Information Requests, President Coe asked if there were any requests or written communications to the Board of Education. There were no requests to address the Board of Education.
Mr. Vilardo reported the District had received one (1) Freedom of Information Act Request that was honored by the District. Mr. Nathan Mihelich of the Illinois Retired Teachers Association requested the names and email addresses of all teachers and administrators employed in Charleston CUSD #1 for the 2017-18 school year.
Consent Agenda: President Coe asked if there were any items under the consent agenda that the Board of Education would like to remove to discuss in closed session. Mr. Coe requested that the items under Volunteers/Employment for extra-curricular assignments be removed and placed under New Business following closed session.
Mr. Vilardo reviewed the items under Consent Agenda.
IV. Consent Agenda: Standard Items
A. Approve the minutes of the Regular Meeting of August 16, 2017.
B.1 Approve the bills and payrolls for the month of August 2017.
B.2 Approve the Activity Fund Reports for the attendance centers, period ending August 2017.
B.3 Approve the summary of revenues and expenditures year to date as presented by Assistant Superintendent Chad Burgett.
V. Consent Agenda: New Business
A. Approve the 2017 Administrator and Certified Teacher Salary Compensation Report to be posted on the school district website and submitted to the Illinois State Board of Education by October 1, 2017.
B. Approve Serious Safety Hazard Findings application #1-14-06, for a student attending Ashmore Elementary School and application #1-17-06, for a student attending Jefferson Elementary School, effective for the 2017-18 school year.
C. Approve an overnight/out of state trip request from CHS FFA Advisor Marlene Perkins and student members to travel to Indianapolis, Indiana on October 25 – 28, 2017 for the National Convention.
VI. Consent Agenda: Employment/Appointment
• Grant a leave of absence to Katie Cantele, Title 1 and Reading Recovery teacher at Carl Sandburg Elementary School.
• Accept a letter of resignation from Jackee Metzger, as a 12-month secretary at Charleston Middle School, effective September 5, 2017.
• Accept a letter of resignation from Nicole Beals, as a Computer Skills teacher at Charleston Middle School, effective September 27, 2017.
• Accept a letter of resignation from Shelly Romack, as a paraprofessional in the ED Transition Program at Charleston High School, effective immediately.
• Accept a letter of resignation from David Solis, as the Head Girls’ Tennis Coach at Charleston High School, effective immediately.
• Accept a letter of resignation from Rebecca Buescher, as the 7th grade Head Volleyball Coach at Charleston Middle School, effective immediately.
• Approve the transfer of Michelle Strohl into a 1:1 special education paraprofessional position for student #81500 at Carl Sandburg Elementary School, effective September 5, 2017.
• Approve the employment of Cara Todd as a 12-month secretary at Charleston Middle School, effective September 8, 2017. This employment was contingent upon the receipt of all information required for employment.
• Approve the employment of Richard Drake as a 12-month second shift custodian at Charleston Middle School, effective September 14, 2017. This employment was contingent upon the receipt of all information required for employment.
• Approve the employment of Heather Breazeale as a special education pre-school program paraprofessional at Mark Twain Elementary School, effective September 21, 2017. This employment was contingent upon the receipt of all information required for employment.
• Approve the list of substitutes/volunteers, effective August 10 – September 7, 2017.
President Coe recommended that the Board of Education approve items under IV through VII inclusive on the Consent Agenda. Dr. Clarke moved and Mrs. Ritchey seconded the motion.
On roll call vote:
Aye: Clarke, Ritchey, Gough, Miller, Titus, Daniels, Coe
Nay: none Abstain: none
Motion carried
Under the Superintendent’s Report, Sixth Day Enrollment/Enrollment Projections Report, Mr. Vilardo presented the 2017-2018 sixth day enrollment statistics to the Board of Education. The statistics revealed a decrease of 31 students from last year. In addition, Mr. Vilardo provided enrollment projections for the school years: 2018-19 through 2021-22. This information is valuable for staffing and room assignments, estimating future state aid, as well as long range budget planning.
Parent/Teacher Conference Dates/Times-
Mr. Vilardo announced that parent/teacher conference dates have been scheduled for October 19 - 20, 2017. On Thursday, October 19 there will be a half day of student attendance and on Friday, October 20, no student attendance.
Illinois Evidence-Based Funding Model-
On August 31, 2017, Illinois’ Governor Bruce Rauner signed Senate Bill 1947 into law. Now Public Act 100-0465, The Evidence-Based Funding for Student Success Act changes the manner in which state funds are dispersed to school districts in Illinois. Mr. Burgett provided an overview of the new funding model and how the new law may impact the financial management practices of our district.
Mr. Titus moved and Dr. Clarke seconded a motion that the Superintendent’s Report was received by the Board of Education.
On roll call vote:
AYE: Titus, Clarke, Gough, Miller, Ritchey, Daniels, Coe NAY: none Abstain: none Motion carried
Under Old Business: Adopt 2017-2018 CUSD #1 Budget The superintendent recommended that the Board of Education adopt by resolution the 2017-18 budget for Community Unit School District No. 1. Mr. Gough moved and Mr. Titus seconded the motion.
On roll call vote:
Aye: Gough, Titus, Clarke, Miller, Ritchey, Daniels, Coe
Nay: none Abstain: none
Motion carried
Under New Business: CUSD #1 Goals – First Reading-
A Board of Education/Administrative Retreat was held during a Special Board meeting on August 2, 2017. Based upon discussions and results from the retreat, district goals #2, 3, and 5 have been updated and the changes are presented on first reading. The District Goals will be incorporated into the evaluation process for the Superintendent as well as the Administrative Team.
1. Academic Achievement
The district will incorporate an aligned system for teacher selection, induction, development, and evaluation that is aimed at providing research-based, effective instructional practices so that each student annually meets or exceeds learning standards.
2. Community Relations and Collaborations
Charleston CUSD #1 The district will collaborate with EIU, Sarah Bush Lincoln Health Center, Chamber of Commerce and City of Charleston to strategically recruit professionals and families into the Charleston School District families and community members to mobilize CUSD #1 will also develop the utilization of social media to provide district fact based information resources and supports aimed at promoting the success of all students.
3. District Facilities
The district will develop maintain a long-term facilities and capital improvement plan that ensures the safety of our school community and supports the learning needs of our students.
4. District Finances
The district will commit to serving as responsible stewards of its fiscal resources and seek revenue sources that fulfill the district’s needs.
5. Technology
Enabled by technology The district will harness current and emerging technologies, communications tools, digital resources, and trainings, the CUSD #1 staff will to prepare all students to become be productive and digitally literate citizens. through a variety of learning experiences CUSD #1 students will utilize current and emerging technologies which foster an optimal learning environment.
It was the recommendation of the superintendent that the Board of Education adopt the Charleston CUSD #1 District Goals on first reading. The District Goals will be placed for public review until final approval at the October 18, 2017 board meeting. Dr. Clarke moved and Mrs. Miller seconded the motion.
On roll call vote:
Aye: Clarke, Miller, Gough, Ritchey, Titus, Daniels, Coe
Nay: none Abstain: none
Motion carried
Part Time Driver Education Instructor-
It was the recommendation of the superintendent that the Board of Education grant authorization to employ a Driver Education instructor on a per hour basis at a rate of $25.00 to cover after school hours needed to complete the driving requirements of up to 24 students during the 2017-18 school year. Mr. Titus moved and Mrs. Ritchey seconded the motion.
On roll call vote:
Aye: Titus, Ritchey, Clarke, Gough, Miller, Daniels, Coe
Nay: none Abstain: none
Motion carried
Revised School Board Policies – First Reading-
It was the recommendation of the superintendent that the Board of Education adopt, in tentative form, revised school board policies as listed on first reading. The revised policies will be placed for public review until final adoption at the October 18, 2017 board meeting.
Revised School Board Policies:
2:100 Board Member Conflict of Interest
3:70 Succession of Authority
4:15 Identity Protection
4:180 Pandemic Preparedness
5:70 Religious Holidays
5:80 Court Duty
5:110 Recognition for Service
5:120 Employee Ethics; Conduct; and Conflict of Interest
5:140 Solicitations By or From Staff
5:210 Resignations
5:230 Maintaining Student Discipline
5:285 Drug and Alcohol Testing for School Bus and Commercial Vehicle Drivers
5:300 Schedules and Employment Year
5:320 Evaluation
6:70 Teaching About Religions
7:100 Health, Eye, and Dental Examinations; Immunizations; and Exclusion of Students
Dr. Clarke moved and Mrs. Miller seconded the motion.
On roll call vote:
Aye: Clarke, Miller, Gough, Ritchey, Titus, Daniels, Coe
Nay: none Abstain: none
Motion carried
Authorization for Transfer of Special Education Attorney Service Jay Kraning of the law firm of Hodges, Loizzi, Eisenhammer, Rodick, & Kohn, Ltd. has served as the District’s attorney on special education legal matters over the past decade. The superintendent received noticed that Mr. Kraning will be retiring as of September 30, 2017.
The superintendent recommended that the Board of Education grant authorization to use the law firm of Miller, Tracy, Braun, & Miller, Ltd., as of September 30, 2017, to seek legal advice on special education legal matters when determined appropriate by the superintendent and/or Board of Education. Dr. Clarke moved and Mr. Gough seconded the motion.
On roll call vote:
Aye: Clarke, Gough, Miller, Ritchey, Titus, Daniels, Coe
Nay: none Abstain: none
Motion carried
2017 Joint Annual Conference/Appoint Delegate and Alternate Delegate-
At the regular meeting held on August 16, 2017, the Board of Education appointed Board Member Matt Titus to serve as the delegate in the Delegate Assembly to be held during the School Board’s (IASB) Annual Conference in Chicago from November 17-19, 2017. Since then, Mr. Titus has sent notification to Board President Coe withdrawing his name as delegate for the conference.
Mr. Gough moved and Mr. Titus seconded the motion to appoint Dr. Clarke as the delegate and Mrs. Miller as the alternate delegate.
On roll call vote:
Aye: Gough, Titus, Clarke, Miller, Ritchey, Daniels, Coe
Nay: none Abstain: none
Motion carried
At 6:34pm, President Coe recommended that the Board of Education adjourn into closed session to consider information regarding appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5 ILCS 120/2/(c)(1)
Mr. Gough moved and Dr. Clarke seconded the motion.
On roll call vote:
Aye: Gough, Clarke, Miller, Ritchey, Titus, Daniels, Coe
Nay: none Abstain: none
Motion carried
At 8:36pm, Dr. Clarke made a motion to reconvene from closed session. Mr. Gough seconded the motion.
On roll call vote:
Aye: Clarke, Gough, Miller, Ritchey, Titus, Daniels, Coe
Nay: none Abstain: none
Motion carried
Under New Business: Extra-Curricular Assignments-
It was the recommendation of the superintendent that the Board of Education approve the extra-curricular assignments as presented under Consent Agenda Item VII as follows.
• Approve the employment of David Giffin as the Head Speech and Group Speech Team Coach at Charleston High School during the 2017-18 school year. This employment was contingent upon the receipt of all information required for employment.
• Approve the employment of Jeannine Giffin as the Assistant Speech and Drama Coach at Charleston High School during the 2017-18 school year.
• Approve the employment of Craig Boone as the Head Boys’ Tennis Coach at Charleston High School during the 2017-18 school year.
• Approve the following individuals to serve as volunteer coaches at Charleston High School, contingent upon the receipt of all required paperwork.
Carla Thomas Girls’ Tennis
Eric Selstad Girls’ Tennis
• Approve the recommendation for Halie Kyska to serve as a volunteer Girls’ Basketball Coach at Charleston Middle School, contingent upon the receipt of all information required for employment.
These individuals will be will be placed on the salary schedule according to the terms and conditions of the Professional Negotiations Agreement.
Dr. Clarke moved and Mrs. Ritchey seconded a motion.
On roll call vote:
Aye: Clarke, Ritchey, Miller, Titus, Daniels, Coe
Nay: Gough Abstain: none
Motion carried
At 8:39pm Dr. Clarke moved to adjourn from the board meeting. Mr. Gough seconded the motion.
On roll call vote:
Aye: Clarke, Gough, Miller, Ritchey, Titus, Daniels, Coe
Nay: none Abstain: none
Motion carried
http://www.charleston.k12.il.us/pdfs/bdminutes/2017-2018/9-20-2017RegularBdMtg.pdf
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