East Central Reporter

City of Effingham City Council met Aug. 20.

Here are the minutes provided by the council:

1. OPENING

1.1 Mayor Schutzbach Called the Meeting to Order

Time: 5:00

1.2 Roll Call

Present: Mayor Schutzbach and Commissioners Micenheimer, Moeller, Gillenwater, and Stephens

1.3 Pledge of Allegiance

2. OMNIBUS VOTE AGENDA

2.1 Regular City Council Meeting Minutes (08/06/2024) - City Clerk Nosbisch

Resolution: Approve

2.2 Treasurer's Report (June 2024) - City Treasurer Polk

2.3 Ordinance No. 066-2024, An Ordinance Amending Ordinance No. 13-2012, An Ordinance Amending Chapter 4 of the Municipal Code of the City of Effingham, Illinois (Liquor Control) - Wandering Whistler Cafe LLC - Mayor Schutzbach

Resolution: Pass

2.4 Resolution No. 089-2024, A Resolution Authorizing the Issuance of Liquor License to Wandering Whistler Cafe LLC D/B/A Wandering Whistler Cafe - Mayor Schutzbach

Resolution: Adopt

2.5 Ordinance No. 067-2024, An Ordinance Amending Ordinance No. 13-2012, An Ordinance Amending Chapter 4 of the Municipal Code of the City of Effingham Illinois (Liquor Control) Effingham Hospitality Partners II, LLC - Home2 Suites - Mayor Schutzbach

Resolution: Pass

2.6 Resolution No. 098-2024, A Resolution Authorizing the Issuance of Liquor License to Effingham Hospitality Partners II, LLC d/b/a Home2 Suites - Mayor Schutzbach

Resolution: Adopt

2.7 Ordinance No. 075-2024, An Ordinance Amending Section 7-64 of the Municipal Code of the City of Effingham, Illinois, as amended by Ordinance No. 033-2013: Electrical Commission—Created, Composition, Appointment, Compensation, and Term - Deputy City Administrator Presley

Resolution: Pass

2.8 Ordinance No. 078-2024 - An Ordinance Authorizing Public Hearing Regarding Proposal for Exchange of Real Estate - Public Works Director Heuerman

Resolution: Pass

2.9 Ordinance No. 079-2024, An Ordinance Authorizing the Acquisition of a Temporary Use Permit and the Purchase of an Easement for Utility Purposes - 112 W. Jaycee Ave. - Estate of Trenton J. Kingery - City Engineer Thoele

Resolution: Pass

2.10 Resolution No. 092-2024, A Resolution Authorizing Renewal of Contract with DDI Media for Billboards for the 2024 Calendar Year - Tourism Director Thoele

Resolution: Adopt

2.11 Resolution No. 095-2024, A Resolution Appointing Directors to Effingham Regional Growth Alliance, an Illinois Not-for-Profit Corporation - Economic Development Director Hull

Resolution: Adopt

2.12 Resolution No. 097-2024, A Resolution Authorizing Execution of Local Public Agency Engineering Services Agreement for Motor Fuel Tax Funds - Ford Avenue - City Engineer Thoele

Resolution: Adopt

2.13 2024 Hendelmeyer & Blohm Street Improvements - Change Order 1 - City Engineer Thoele

Resolution: Approve

2.14 2024 Sidewalk Replacement Project - Phase 1 - Change Order 1 - City Engineer Thoele

Resolution: Approve

2.15 Evergreen Avenue Generator Project Agreement - Public Works Director Heuerman

2.16 Certificate of Approval - Final Plat No. 892F Replat of Lots 1 and 2 of Katrina Estates Subdivision - City Planner Koester

2.17 Certificate of Approval - Final Plat No. 888F BHR Maple Street Subdivision - City Planner Koester

2.18 Plan Commission Letter of Recommendation - Myers Rezone R-3D to R-4 2.19 Plan Commission Letter of Recommendation - Donsbach Meinhart Rezone R-3D to B-2

2.20 Plan Commission Letter of Recommendation - Bluebird Network Utility Station Special Use Permit

2.21 Plan Commission Letter of Recommendation - Comprehensive Plan Stakeholders/Steering Committee

2.22 Omnibus Vote Agenda Approval

Resolution: Approve

Motion to approve by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Gillenwater, and Stephens

3. PRESENTATIONS

3.1 Retirement Recognition - Public Works Director Heuerman

Public Works Director Heuerman recognized Bob Rhodes’ retirement after 39 years of service to the City of Effingham.

3.2 Airport Runway & Road Extension – City Administrator Miller

Mayor Schutzbach pulled this item from the agenda.

4. ORDINANCES/RESOLUTIONS - ACTION ITEMS

4.1 Ordinance No. 071-2024, An Ordinance Authorizing the Sale of Real Estate (Koerner Heritage, LLC) - Economic Development Director Hull

Economic Development Director Hull stated this ordinance authorizes the purchase of 9.83 acres of City property along South Raney St. by Koerner Heritage, LLC in the amount of $344,050.00.

Motion to pass by Commissioner Stephens, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Gillenwater, and Stephens

4.2 Ordinance No. 081-2024, An Ordinance Granting a Special Use Permit - Bluebird Network LLC - (45) Utility Station in the NU, B-1, B-2, B-4, B-5, POM, or PUD-C Districts - 113 S. Raney Street - City Planner Koester

City Planner Koester stated Bluebird Network is proposing to expand its fiber optic network to serve the community on a commercial level and proposes to construct a fiber optic utility shelter to house various equipment behind the Comfort Suites Hotel on Fayette Avenue. A fence for screening is included in the plan. The Plan Commission, by a vote of the eight members present, unanimously recommends the Special Use Permit for a Utility Station be granted by the City Council.

Motion to pass by Commissioner Gillenwater, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Gillenwater, and Stephens

4.3 Ordinance No. 082-2024, An Ordinance Amending the Zoning Ordinance of the City of Effingham - Myers Irrevocable Trust Agreement #92-6558389 - Rezone from R-3D Multiple-Dwelling District to R-4 Limited Office and Retail District - 1103 E. Fayette Avenue - City Planner Koester

City Planner Koester stated Bill Myers is proposing a seasonal produce stand with a circular drive entering Oakridge Street and exiting from his property to Fayette Avenue. Mr. Myers and City Staff have discussed access on Fayette Avenue (US 40) and Mr. Myers will implement the recommendations - a City Right of Way Permit will be required for the entrance on Oakridge Street. The R-4 Zoning District allows both the existing residential and retail uses with size limitations. The Plan Commission, by a vote of the eight members present, unanimously recommends the rezoning from R-3d to R-4 be approved by the City Council.

Motion to pass by Commissioner Micenheimer, second by Commissioner Moeller

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Gillenwater, and Stephens

4.4 Ordinance No. 083-2024, An Ordinance Amending the Zoning Ordinance of the City of Effingham - Donsbach-Meinhart LTD and HG Development, LLC - Rezone from R-3D Multiple-Dwelling District to B-2 General Commercial District - 403 and 409 W. Franklin Avenue - City Planner Koester

City Planner Koester stated Country Financial is proposing a new facility on Jefferson Avenue to consolidate their operations from 3 current locations. A portion of the property is zoned B-2 but the parking area extending to Franklin Avenue requires rezoning from R 3D to B-2. The proposed rezoning is in conformance to the trend of development and the Future Land Use Map. The Plan Commission, by a vote of the eight members present, unanimously recommends the rezoning from R-3D to B-2 be approved by the City Council.

Motion to pass by Commissioner Moeller, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Gillenwater, and Stephens

4.5 Ordinance No. 084-2024, An Ordinance Creating and Appointing Members to the Comprehensive Plan Stakeholders/Steering Committee - City Planner Koester

City Planner Koester stated the Plan Commission reviewed the proposed members for the Comprehensive Plan Stakeholders/Steering Committee and recommends the City Council create the committee and appoint the listed community members to the committee to assist with the development of a new Comprehensive Plan for the City. The ordinance provides the powers and duties of the committee.

Motion to pass by Commissioner Micenheimer, second by Commissioner Stephens

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Gillenwater, and Stephens

4.6 Resolution No. 090-2024, A Resolution Approving Final Plat No. 892F for Recording - Replat of Lots 1 and 2 of Katrina Estates Subdivision - City Planner Koester

City Planner Koester stated this resolution approves the replat of Lots 1 and 2 in Katrina Estates Subdivision into one lot.

Motion to adopt by Commissioner Gillenwater, second by Commissioner Moeller

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Gillenwater, and Stephens

4.7 Resolution No. 096-2024, A Resolution Authorizing the Execution of an Ascent Integrated Technology - Early Adopter Agreement (AI Tech Holdings, Inc.) - City Administrator Miller

City Administrator Miller stated this resolution terminates a previous contract with AI Tech Holdings, Inc. (Resolution No. 055-2024) and establishes a new contract with revised cost, terms, and conditions. The scope of work and equipment have been reduced, along with the cost from $31,500 to $10,000.

Motion to adopt by Commissioner Micenheimer, second by Commissioner Stephens

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Gillenwater, and Stephens

4.8 Resolution No. 102-2024, A Resolution Approving Final Plat No. 888F for Recording - BHR Maple Street Subdivision - City Planner Koester

City Planner Koester stated this resolution approves the replat of 2 lots (3 tax parcels) into one lot for a multi-family development.

Motion to adopt by Commissioner Moeller, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Gillenwater, and Stephens

5. OTHER ACTION ITEMS

5.1 Bills and Requisitions

A. Payroll Check Register dated 08/09/2024 $ 370,888.35 B. Check Register dated 08/20/2024 $ 1,416,631.79

Motion to approve by Commissioner Gillenwater, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Gillenwater, and Stephens

6. DISCUSSION

6.1 Resolution No. 099-2024, A Resolution Accepting an Agreement for Evergreen Avenue Generator Project - Public Works Director Heuerman

Public Works Director Heuerman stated this resolution authorizes a preliminary service agreement with Farnsworth Group, Inc. for the Evergreen Avenue Generator Project in the amount of $32,000.

There were no objections to bring this item back to a future City Council Meeting.

6.2 Resolution No. 101-2024, A Resolution Granting Permission to Effingham Sunrise Rotary to have a Halloween Parade on October 27, 2024 - Tourism Director Thoele

Tourism Director Thoele stated this resolution grants permission to Sunrise Rotary to have the Halloween Parade on October 27, 2024.

6.3 Bid Letting - City Engineer Thoele

City Engineer Thoele stated Bids for S. Banker Street Sidewalk Replacement Project will be accepted August 27, 2024, at 10:00 a.m.

7. QUARTERLY REPORTS

8. ANNOUNCEMENTS/COMMISSIONER COMMENTS

8.1 Reports from Commissioners

8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Polk; City Clerk Nosbisch

City Engineer Thoele stated two amendments to resolutions would be brought to the next City Council Meeting. Both resolutions are being amended regarding funds utilized for payment.

Tourism Director Thoele noted the upcoming Central Illinois Truck Convoy coming through Effingham benefiting the Make a Wish Foundation.

8.3 Public Participation

9. RECESS IN EXECUTIVE SESSION

9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining- Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)

Motion to recess into executive session by Commissioner Moeller, second by Commissioner Micenheimer

Time: 5:29 PM

Purpose: Purchase or Lease of Real Estate - Section 2 (c) (5) and Litigation - Section 2 (c) (11)

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Stephens, Gillenwater, and Micenheimer

9.2 Roll Call

Present: Mayor Schutzbach and Commissioners Micenheimer, Stephens, Gillenwater, and Moeller

10. ADJOURNMENT

10.1 Adjournment

Time: 6:45 PM

Motion to adjourn by Commissioner Stephens, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Stephens, Gillenwater, and Micenheimer

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