East Central Reporter

City of Effingham City Council met July 2.

Here are the minutes provided by the council:

1. OPENING

1.1 Mayor Schutzbach Called the Meeting to Order

Time: 5:00

1.2 Roll Call

Present: Mayor Schutzbach and Commissioners Micenheimer, Moeller, Gillenwater, and Stephens

1.3 Pledge of Allegiance

2. OMNIBUS VOTE AGENDA

2.1 Regular City Council Meeting Minutes (06/18/2024) - City Clerk Nosbisch

Resolution: Approve

2.2 Treasurer's Report (May 2024) - City Treasurer Polk

2.3 Ordinance No. 055-2024, an Ordinance Amending Section 16-66, Chapter XVI of the Municipal Code of the City of Effingham (Stop Sign - Rollin Hills Boulevard and North and South Lakewood Drive) - City Engineer Thoele

Resolution: Pass

2.4 Ordinance No. 056-2024, An Ordinance Authorizing Acquisition of a Temporary Use Permit and the Purchase of an Easement for Utility Purposes - 106 W. Jaycee Avenue - Jesus Garcia Gallegos and Leticia Angel de Garcia - City Engineer Thoele

Resolution: Pass

2.5 Ordinance No. 059-2024 An Ordinance Authorizing Execution of An Annexation Agreement with Ted and Angie Thompson (Lot 4 – Vonderheide Farm Subdivision) - City Planner Koester

Resolution: Pass

2.6 Ordinance No. 060-2024 An Ordinance Authorizing Execution of First Amendment to Agreement for Sewage Transport, Treatment and Disposal EJ Wastewater Cooperative, LLC f/k/a Innovative Wastewater Treatment Cooperative, Inc. (Prairie Ace Estates) - City Planner Koester

Resolution: Pass

2.7 Ordinance No. 061-2024 An Ordinance Amending the Zoning Ordinance of the City of Effingham Old Dominion Freight Line, Inc. NU Nonurban District to M-1 Light Industrial District - West side of S. Raney Street at Parker Drive - City Planner Koester

Resolution: Pass

2.8 Resolution No. 062-2024, A Resolution Authorizing a Professional Service Agreement with Great Lakes Urban Forestry for Tree Inventory and Urban Forestry Management Plan - Public Works Director Heuerman

Resolution: Adopt

2.9 Resolution No. 066-2024, A Resolution Establishing Fiscal Year 2026 Budget Schedule - City Administrator Miller

Resolution: Adopt

2.10 Resolution No. 072-2024, A Resolution Approving the Job Description of Customer Service Representative II in the Office of the Building Official - Deputy City Administrator Presley

Resolution: Adopt

2.11 Resolution No. 073-2024, A Resolution Granting Permission to Effingham High School to Have an Effingham High School Homecoming Parade on Wednesday, September 25, 2024 - Tourism Director Thoele

Resolution: Adopt

2.12 Resolution No. 077-2024, A Resolution Adopting a Downtown/Southtown Business Area Redevelopment Program Agreement (Amanda Haynes) - Economic Development Director Hull

Resolution: Adopt

2.13 Plan Commission Letter of Recommendation - Harmoni Towers - Tower Use Permit - City Planner Koester

2.14 Plan Commission Letter of Recommendation - Old Dominion - Rezone NU to M1 - City Planner Koester

2.15 K & A Land Development Subdivision First Addition - Certificate of Approval - City Planner Koester

2.16 Rollin Hills Subdivision First Addition - Certificate of Approval - City Planner Koester 2.17 Replat Lot 1 Anderson's Subdivision - Certificate of Approval - City Planner Koester

2.18 City Hall Doors and Frames Replacement Project Quotes - Public Works Director Heuerman

2.19 Omnibus Vote Agenda Approval

Resolution: Approve

Motion to approve by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Gillenwater, and Stephens

3. PRESENTATIONS

3.1 Presentation of Firefighter Medal of Honor - Fire Chief Yochum

Fire Chief Brant Yochum presented a Medal of Honor to Lt. John W. Stroud, Firefighter Benjamin Siemer, and Firefighter John Paholke.

3.2 New Comprehensive Plan - Scope and Budget Proposal - City Planner Koester

Stephanie Brown (Via video) and Jacob Seid of Chastain and Associates and City Planner Koester presented the scope and budget proposal for the new Comprehensive Plan.

4. ORDINANCES/RESOLUTIONS - ACTION ITEMS

4.1 Ordinance No. 062-2024 An Ordinance Denying a Petition for a Tower Use Permit for a Wireless Communications Facility in Overlay District #2 Harmoni Towers LLC & Pi Tower Development LLC & Wakefield Rentals LLC 400 JCAN Drive - City Planner Koester

City Planner Koester stated this ordinance would deny the Tower Use Permit application by Harmoni Towers at 400 JCAN Avenue as recommended by the Plan Commission. The Plan Commissions findings include the application did not comply with the standards contained in Section 8 B, which applies to District #2 sites. Furthermore, the Commissioners concurred that the Petitioner failed to comply with the purposes and goals of the ordinance, which, in part, seeks to limit tower sites and why there is a need to place a tower in a District #2 location.

Motion to pass by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Gillenwater, and Stephens

4.2 Resolution No. 079-2024 A Resolution Approving Final Plat No. 890 - F for Recording Replat of Lot 1 of Anderson’s Subdivision - City Planner Koester

City Planner Koester stated the proposed subdivision is a replat of Lot 1 of Anderson’s Subdivision and an adjoining strip of land on the North side of the lot.

Motion to adopt by Commissioner Gillenwater, second by Commissioner Stephens Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Gillenwater, and Stephens

4.3 Resolution No. 080-2024 A Resolution Approving Preliminary Plat No. 883P and Approving Final Plat No. 883F for Recording Rollin Hills Subdivision, First Addition - City Planner Koester

City Planner Koester stated the proposed subdivision is located at the Southwest corner of Rollin Hills Boulevard and Keller Drive (IL Rte. 32/33) and is a replat of portions of 3 lots into 2 lots. The lot width and size will be in conformance with the B-1 Zoning District.

Motion to adopt by Commissioner Micenheimer, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Gillenwater, and Stephens

4.4 Resolution No. 081-2024 A Resolution Approving Final Plat No. 891F for Recording K&A Land Development Subdivision First Addition - City Planner Koester

City Planner Koester stated the proposed subdivision is a replat of Lots 6, 7 and 8 in Block 2 of Western Addition to the City of Effingham and portions of a vacated alley and vacated Cherry Street.

Motion to adopt by Commissioner Stephens, second by Commissioner Gillenwater Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Gillenwater, and Stephens

5. OTHER ACTION ITEMS

5.1 Bills and Requisitions

A. Payroll Check Register dated 06/28/2024 $ 354,635.83

B. Check Register dated 07/02/2024 $ 616,198.69

Motion to approve by Commissioner Micenheimer, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Gillenwater, and Stephens

6. DISCUSSION

6.1 Ordinance No. 057-2024, An Ordinance Amending Chapter 4 of the Municipal Code of the City of Effingham, Illinois (Liquor Control) - Mayor Schutzbach

Mayor Schutzbach stated this ordinance makes changes to the Class H/M (Hotel/Motel) requirements, and the ordinance cleans up language clarifying the percentage of ownership that is required to disclose on the liquor license application.

There were no objections to bring this item back to a future City Council Meeting.

6.2 Ordinance No. 058-2024 An Ordinance Renaming a Portion of a Street Thies Avenue to Schutzbach Street - Public Works Director Heuerman

City Administrator Miller stated this ordinance renames the north/south portion of Thies Avenue to Schutzbach Street. This conforms to the City Policy of Avenues running East and West and Streets running North and South.

There were no objections to bring this item back to a future City Council Meeting.

6.3 Ordinance No. 063-2024, An Ordinance Authorizing Purchase of Real Property - City Administrator Miller

City Administrator Miller stated this is an agreement to purchase property along Heritage Avenue if the City is awarded DCEO's RISE Grant.

There were no objections to bring this item back to a future City Council Meeting.

6.4 Resolution No. 075-2024, A Resolution Granting Permission to Allow a Portion of City Streets to be Temporarily Closed for the Heart Theatre's Outdoor Movie Night - Tourism Director Thoele

Tourism Director Thoele stated this resolution grants permission to allow a portion of city streets to be temporarily closed for the Heart's outdoor movie night on August 8, 2024.

There were no objections to bring this item back to a future City Council Meeting.

6.5 Resolution No. 076-2024, A Resolution Accepting a Quote from Gardner L & M Glass for City Hall Doors and Frames Replacement Project - Public Works Director Heuerman

City Administrator Miller stated this is a resolution accepting a quote from Gardner L & M Glass for City Hall Doors and Frames Replacement Project in the total amount of $28,255 to remove and replace 2 pair of exterior doors and frames. Payment for this project will be funded by the Central TIF Fund.

There were no objections to bring this item back to a future City Council Meeting.

6.6 Resolution No. 078-2024, A Resolution Authorizing the Acceptance of a Quote for the Purchase of 2023 F-150 Responder 4X4 - Fire Chief Yochum

Fire Chief Yochum stated this resolution accepts a quote for the purchase of a 2023 F-150 Responder 4X4 for the Fire Department.

Council agreed to an informal consensus to move forward with the purchase due to timeliness. A ratification vote will occur at the next City Council Meeting.

6.7 Resolution No. 082-2024, A Resolution Supporting the Research in Illinois to Spur Economic Recovery (RISE) Implementation Grant Program - Economic Development Director Hull

There were no objections to bring this item back to a future City Council Meeting.

6.8 The Arena - Funding Assistance - Economic Development Director

Economic Development Director Hull stated a recreational facility, The Arena, is being proposed at 2300 South Raney Street and is requesting $30,000 in hotel/motel tax assistance for building improvements. Owners of The Arena presented to the Council.

7. QUARTERLY REPORTS

8. ANNOUNCEMENTS/COMMISSIONER COMMENTS

8.1 Reports from Commissioners

8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Polk; City Clerk Nosbisch

8.3 Public Participation

Trent Hartke submitted a Speaker's Card to address the Council regarding a health insurance issue as a previous employee of the City.

9. RECESS IN EXECUTIVE SESSION

9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)

9.2 Roll Call

10. ADJOURNMENT

10.1 Adjournment

Time: 6:15 PM

Motion to adjourn by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Stephens, Gillenwater, and Micenheimer

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