East Central Reporter

City of Effingham City Council met June 4.

Here are the minutes provided by the council:

1. OPENING

1.1 Mayor Schutzbach Called the Meeting to Order

Time: 5:00

1.2 Roll Call

Present: Mayor Schutzbach and Commissioners Micenheimer, Moeller, and Stephens

Absent: Commissioner Gillenwater

1.3 Pledge of Allegiance

2. OMNIBUS VOTE AGENDA

2.1 Regular City Council Meeting Minutes (05/21/2024) - City Clerk Nosbisch

Resolution: Approve

2.2 Treasurer's Report (April 2024) - City Treasurer Polk

2.3 Ordinance No. 041-2024, An Ordinance Authorizing the Lease of Real Estate (Kralman's Subdivision "C") - City Administrator Miller

Resolution: Pass

2.4 Ordinance No. 045-2024, An Ordinance Authorizing Acquisition of a Temporary Use Permit and the Purchase of an Easement for Utility Purposes - Dustin Fuesting - City Engineer Thoele

Resolution: Pass

2.5 Ordinance No. 046-2024, An Ordinance Authorizing the Acquisition of a Temporary Use Permit for Utility Purposes - 107 W. Mt. Vernon - David K. and Brenda S. LaDew - City Engineer Thoele

Resolution: Pass

2.6 Ordinance No. 047-2024, An Ordinance Authorizing the Acquisition of a Temporary Use Permit for Utility Purposes - 207 W. Mt. Vernon - Jenni Doan - City Engineer Thoele

Resolution: Pass

2.7 Ordinance No. 048-2024, An Ordinance Authorizing the Acquisition of a Temporary Use Permit for Utility Purposes - 109 W. Mt. Vernon - Isabel C. Elwood - City Engineer Thoele

Resolution: Pass

2.8 Resolution No. 061-2024, A Resolution Granting Permission to Allow a Portion of City Streets to be Temporarily Closed for Fourth of July Fireworks - Tourism Director Thoele

Resolution: Adopt

2.9 Resolution No. 063-2024, A Resolution Authorizing the Execution of a Master Software and Service Agreement and Statement of Work (Quicket Solutions, Inc. - Software and Services) - Police Chief McFarland

Resolution: Adopt

2.10 Resolution No. 067-2024, A Resolution Accepting Proposal for 2024 Resurfacing Project - Phase 1 - City Engineer Thoele

Resolution: Adopt

2.11 Water Main Material Quotes for St. Louis Avenue from Main Street to the Dead End - Public Works Director Heuerman

2.12 2024 Resurfacing Project - Phase 1 - City Engineer Thoele

2.13 Omnibus Vote Agenda Approval

Resolution: Approve

Motion to approve by Commissioner Moeller, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, and Stephens

3. PRESENTATIONS

3.1 Promotional Sergeant Pinning - Police Chief McFarland

Police Chief McFarland presented Trey Dasenbrock for his promotional Sergeant Pinning.

3.2 Introduction of New Police Officer - Police Chief McFarland

Police Chief McFarland introduced new Effingham Police Department Officer Ashley Ruholl.

3.3 Illinois Housing Development Authority Presentation - Economic Development Director Hull

Kristopher Walton with the Illinois Housing Development Authority presented findings from the housing needs assessment.

4. ORDINANCES/RESOLUTIONS - ACTION ITEMS

4.1 Resolution No. 065-2024, A Resolution Authorizing Acceptance of Quote from IMCO Utility Supply Company for the Water Main Materials - St. Louis Avenue from Main Street to the Dead End - Public Works Director Heuerman

Public Works Director Heuerman stated this resolution accepts the lowest responsive quote from IMCO Utility Company in the total amount of $39,808.87 for the St. Louis Avenue from Main Street to the dead end - water main materials. Payment for this project will be made from the Water Fund.

Motion to adopt by Commissioner Stephens, second by Commissioner Moeller

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, and Stephens

5. OTHER ACTION ITEMS

5.1 Bills and Requisitions

A. Payroll Check Register dated 05/31/2024 $ 368,955.41

B. Check Register dated 06/04/2024 $ 387,581.99

Motion to approve by Commissioner Micenheimer, second by Commissioner Moeller

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, and Stephens

6. DISCUSSION

6.1 Resolution No. 064-2024, A Resolution Authorizing Renewal of Contract with Outfront Media for Billboard for the 2024 and 2025 Calendar Years - Tourism Director Thoele

Tourism Director Thoele stated this resolution authorizes the renewal of the St. Louis billboard contract with Outfront Media for 2024-2025 calendar years.

There were no objections to bring this item back to a future City Council Meeting.

6.2 Resolution No. 068-2024, A Resolution Authorizing the Execution of a Master Services Agreement (Flock Group, Inc. - Software, Hardware, and Services) - Police Chief McFarland

Police Chief McFarland stated this resolution authorizes execution of Master Services Agreement with Flock Group, Inc. for certain software, hardware, and web-based services for the Police Department.

There were no objections to bring this item back to a future City Council Meeting.

6.3 Resolution No. 069-2024, A Resolution Authorizing a Professional Service Agreement from Crawford, Murphy & Tilly, INC. for Water Treatment Plant Improvements - Conceptual Design of a New Water Intake Supply from CIPS Lake - Public Works Director Heuerman

Public Works Director Heuerman stated this resolution authorizes a professional service agreement from Crawford, Murphy & Tilly, INC. for Water Treatment Plant Improvements - Conceptual Design of a New Water Intake Supply from CIPS Lake in the approximate amount of $140,000. Payment for this project will be made from the Water Fund.

There were no objections to bring this item back to a future City Council Meeting.

6.4 Resolution No. 070-2024, A Resolution Granting Permission to Allow a Portion of City Streets and City Parking Lots to be Temporarily Closed for the Effingham Jam - Tourism Director Thoele

Tourism Director Thoele stated this resolution grants permission to close city streets and parking lots for the Effingham Jam on July 12, 2024.

There were no objections to bring the item back to a future City Council Meeting.

7. QUARTERLY REPORTS

8. ANNOUNCEMENTS/COMMISSIONER COMMENTS

8.1 Reports from Commissioners

8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Polk; City Clerk Nosbisch

8.3 Public Participation

9. RECESS IN EXECUTIVE SESSION

9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)

Motion to recess into executive session by Commissioner Stephens, second by Commissioner Micenheimer

Time: 5:44 PM

Purpose: Litigation - Section 2 (c) (11); Sale or Lease of Property - Section 2 (c) (6); Purchase or Lease of Real Estate - Section 2 (c) (5); Review of Executive Session Minutes - Section 2 (c) (21)

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Moeller, Stephens, and Micenheimer

9.2 Roll Call

Present: Mayor Schutzbach and Commissioners Micenheimer, Stephens, and Moeller

10. ADJOURNMENT

10.1 Adjournment

Time: 6:47 PM

Motion to adjourn by Commissioner Micenheimer, second by Commissioner Stephens

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Moeller, Stephens, and Micenheimer

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