East Central Reporter

City of Effingham City Council met May 7.

Here are the minutes provided by the council:

1. OPENING

1.1 Mayor Schutzbach Called the Meeting to Order

Time: 5:00

1.2 Roll Call

Present: Mayor Schutzbach and Commissioners Micenheimer, Gillenwater, Moeller, and Stephens

1.3 Pledge of Allegiance

2. OMNIBUS VOTE AGENDA

2.1 Regular City Council Meeting Minutes (04/16/2024) - City Clerk Nosbisch Resolution: Approve

2.2 Treasurer's Report (March 2024) - City Treasurer Polk

2.3 Ordinance No. 029-2024, An Ordinance Authorizing Acquisition of a Temporary Use Permit for Public Street and Utility Purposes - Heirs of Steven Ruesken - City Engineer Thoele Resolution: Pass

2.4 Ordinance No. 030-2024, An Ordinance Authorizing Acquisition of a Temporary Use Permit for Public Street and Utility Purposes - Rita A. Vandeveer Living Trust - City Engineer Thoele Resolution: Pass

.5 Ordinance No. 035-2024, An Ordinance Amending Ordinance Nos. 88-2003, 3-2005, 22- 2008, 28-2009, 76-2010, 40-2012, 51-2015, 61-2016, 90-2017, 40-2019, 037-2020, 031-2021, 028-2022, and 020-2023 Ordinances Adopting A Downtown/Southtown Business Area Redevelopment Program Policy - Economic Development Specialist Althoff Resolution: Pass

2.6 Ordinance No. 037-2024, An Ordinance Authorizing Acquisition of a Temporary Use Permit for Public Street and Utility Purposes - City Engineer Thoele

Resolution: Pass

2.7 Ordinance No. 038-2024, An Ordinance Vacating and Releasing a Portion of a Public Utility Easement - 1021 N. Henrietta Street - City Planner Koester

Resolution: Pass

2.8 Resolution No. 026-2024, A Resolution Authorizing Renewal of the City's Group Health Insurance Agreements - Deputy City Administrator Presley

Resolution: Adopt

2.9 Resolution No. 028-2024, A Resolution Authorizing a Monetary Contribution to Effingham City/County Committee on Aging - City Administrator Miller

Resolution: Adopt

2.10 Resolution No. 029-2024, A Resolution Granting Permission to Allow a Portion of Streets to be Temporarily Closed for the New Life Church Block Party on July 7, 2024 - Tourism Director Thoele

Resolution: Adopt

2.11 Resolution No. 042-2024, A Resolution Adopting Housing Redevelopment Program Policy (FY 2025) - Economic Development Specialist Althoff

Resolution: Adopt

2.12 Resolution No. 043-2024, A Resolution Authorizing Acceptance of Proposal for the 2024 Oil & Chip Program - City Engineer Thoele

Resolution: Adopt

2.13 Resolution No. 044-2024, A Resolution Authorizing Acceptance of a Proposal from A & R Mechanical Services for the 2024 Sidewalk Replacement Project - Phase I - City Engineer Thoele

Resolution: Adopt

2.14 Resolution No. 054-2024, A Resolution Authorizing Acceptance of Quote from Robert Simmons - Demolition of 1401 & 1403 North 4th Street Project - City Engineer Thoele

Resolution: Approve

2.15 Resolution No. 055-2024, A Resolution Authorizing Execution of Proposal from Effingham Asphalt Company for the Construction - N. Merchant Street Reconstruction - City Engineer Thoele

Resolution: Adopt

2.16 Resolution No. 056-2024, A Resolution Authorizing Execution of Proposal from Civil Design, Inc. for the 2024 GIS Database & Online Mapping Portal - City Engineer Thoele

Resolution: Adopt

2.17 Resolution No. 058-2024, A Resolution Authorizing Acceptance of an Agreement from Civil Design, Inc. for Merchant Street Reconstruction from Eden to Flamingo - City Engineer Thoele

Resolution: Adopt

2.18 Certificate of Project Completion and Release of Bonding - 2023 Manhole Relining Project - City Engineer Thoele

Resolution: Approve

2.19 Bid Tabulation - N. Merchant Reconstruction Project - Construction - City Engineer Thoele

2.20 Bid Tabulation - Demolition of 1401 & 1403 North 4th Street Project - City Engineer Thoele

2.21 Bid Tabulation - 2024 Oil & Chip Program - City Engineer Thoele

2.22 Bid Tabulation - 2024 Sidewalk Replacement Project Phase I - City Engineer Thoele

2.23 Omnibus Vote Agenda Approval

Resolution: Approve

Motion to approve by Commissioner Moeller, second by Commissioner Stephens

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, Moeller, and Stephens

3. PRESENTATIONS

3.1 City of Effingham Municipal Clerks Recognition - City Administrator Miller City Administrator Miller proclaimed May 5-11, 2024 as Municipal Clerks Week.

3.2 Illinois Housing Development Authority Presentation - Economic Development Director Hull

This item was pulled from the agenda.

4. ORDINANCES/RESOLUTIONS - ACTION ITEMS

4.1 Ordinance No. 040-2024, An Ordinance Amending the Zoning Ordinance of the City of Effingham - W Squared Properties, LLC - R-2 Single-Family Residence District to R-3B Two and Three Family Dwelling District - 909 W. St. Anthony Avenue - City Planner Koester

City Planner Koester stated the Plan Commission received testimony at the March 12 meeting with a 5-2 vote to recommend denial of the petition, reviewed additional testimony at the April 9 meeting with a 4-3 vote to recommend denial of the petition. The City Council heard public comments at the March 19 and the April 16 City Council Meetings. The Plan Commission Letters of Recommendation from the March 12 and April 9 meetings are attached. Passage of this ordinance approves the petition to rezone.

Motion to pass by Commissioner Micenheimer, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, Moeller, and Stephens

4.2 Ordinance No. 039-2024, An Ordinance Denying Amendment to the Zoning Ordinance of the City of Effingham - W Squared Properties, LLC - R-2 Single-Family Residence District to R 3B Two and Three Family Dwelling District - 909 W. St. Anthony Avenue - City Planner Koester

This item was pulled from the agenda.

4.3 Resolution No. 048-2024, A Resolution Appointing Members to the Zoning Board of Appeals of the City of Effingham, Illinois - Mayor Schutzbach

Mayor Schutzbach stated this resolution reappoints Mike Mumm as a member and as chairman of the Zoning Board of Appeals with his five-year term to expire on May 1, 2029. This resolution also appoints Don Bushue to the Zoning Board of Appeals with his five-year term to expire May 1, 2029, and appoints Brandon Weber to fill a vacancy on the Zoning Board of Appeals with his term to expire May 1, 2025.

Motion to adopt by Commissioner Stephens, second by Commissioner Gillenwater

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, Moeller, and Stephens

4.4 Resolution No. 049-2024, A Resolution Appointing Members to the Plan Commission of the City of Effingham, Illinois - Mayor Schutzbach

Mayor Schutzbach stated this resolution appoints Brian Hayes, Michael McHugh, and Brian Meyers to the Plan Commission with their three-year terms to expire on May 1, 2027.

Motion to adopt by Commissioner Moeller, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, Moeller, and Stephens

4.5 Resolution No. 050-2024, A Resolution Appointing Members to the Effingham Public Library Board of Directors of the City of Effingham, Illinois - Mayor Schutzbach

Mayor Schutzbach stated this resolution appoints Matt Greider, Shelby Dasenbrock, and Jackie Tabbert as members of the Effingham Public Library Board with their three-year terms to expire on April 30, 2027.

Motion to adopt by Commissioner Gillenwater, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, Moeller, and Stephens

5. OTHER ACTION ITEMS

5.1 Bills and Requisitions

A. Payroll Check Register dated 04/19/2024 $ 339,937.49 B. Payroll Check Register dated 05/03/2024 $ 338,095.83 C. Check Register dated 05/07/2024 $ 1,316,539.33

Motion to approve by Commissioner Micenheimer, second by Commissioner Moeller

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, Stephens, and Moeller

6. DISCUSSION

6.1 Ordinance No. 037-2024, An Ordinance Amending Ordinance No. 13-2012, An Ordinance Amending Chapter 4 of the Municipal Code of the City of Effingham, Illinois (Liquor Control) Wheat Penny - Mayor Schutzbach

Mayor Schutzbach stated an application for a Class B Liquor License (Bar/Tavern - consumption only) has been received and reviewed by the local Liquor Control Commission. Location is 217 W. Jefferson Avenue, and the applicant is Michael C. Brummer. The increase in Class B licenses will be specifically for this proposed liquor establishment.

There were no objections to bring this item back to a future City Council Meeting.

6.2 Resolution No. 046-2024, A Resolution Authorizing Agreement with State of Illinois Department of Transportation and the Illinois Central Railroad for Railway-Highway Grade Crossing Improvements - Public Works Director Heuerman

Public Works Director Heuerman stated this resolution authorizes an agreement for Railway Highway Grade Crossing Improvements between the Illinois Department of Transportation and the Illinois Central Railroad. This project is estimated to cost $300,000 and will be paid by Federal Funds.

There were no objections to bring this item back to a future City Council Meeting.

6.3 Resolution No. 051-2024, A Resolution Amending Resolution No. 027-2023, A Resolution Authorizing Use of The American Rescue Plan Act (ARPA) Funds for Public Safety - Deputy City Administrator Presley

Deputy City Administrator Presley stated this resolution amends the original resolution, which authorized the City's participation in, and use of funds from, the American Rescue Plan Act (ARPA) program.

There were no objections to bring this item back to a future City Council Meeting.

6.4 Resolution No. 053-2024, A Resolution of Support and Commitment for a Community Development Block Grant - City Engineer Thoele

City Engineer Thoele stated this resolution authorizes the agreement between the City of Effingham and the State of Illinois for a Community Development Block Grant (CDBG) for grant funds to extend McGrath Avenue.

There were no objections to bring this item back to a future City Council Meeting.

6.5 Resolution No. 057-2024, A Resolution Authorizing the Execution of an Ascent Integrated Technology-Early Adopter Agreement (AI Tech Holdings, Inc.) - Fire Chief Yochum

Fire Chief Yochum stated the City of Effingham is requesting to enter into an agreement for firefighting tracking module equipment and software provided by Ascent Integrated Technology.

There were no objections to bring this item back to a future City Council Meeting.

6.6 Resolution No. 059-2024, A Resolution Authorizing Execution of Proposal for Engineering Services from Milano and Grunloh Engineers, LLC - Jaycee Avenue Storm Sewer Improvements - City Engineer Thoele

City Engineer Thoele stated this agreement with Milano and Grunloh Engineers, LLC provides construction engineering and staking services in the amount of $60,000 for the Jaycee Avenue Storm Sewer Improvement Project. Payment for this project will be made from the General Fund.

There were no objections to bring this item back to a future City Council Meeting.

6.7 Resolution No. 060-2024, A Resolution Authorizing Execution of Inflation Reduction Act - Urban and Community Forestry Program - Public Works Director Heuerman

Public Works Director Heuerman stated this resolution authorizes the execution of a Forestry Program Grant with the Illinois Department of Natural Resources (IDNR) and USDA Forest Service Eastern Region, State, Private and Tribal Forestry. Payment for these services will be made from the General Fund and is 100% reimbursable through the Forestry Grant.

There were no objections to bring this item back to a future City Council Meeting.

6.8 Fireworks Financial Request - Tourism Director Thoele

Amanda McKay with Effingham Noon Rotary requested $20,000 for the 2024 Fourth of July Fireworks Display.

There were no objections to bring this item back to a future City Council Meeting.

7. QUARTERLY REPORTS

8. ANNOUNCEMENTS/COMMISSIONER COMMENTS

8.1 Reports from Commissioners

8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Polk; City Clerk Nosbisch

8.3 Public Participation

9. RECESS IN EXECUTIVE SESSION

9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining- Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)

Motion to recess into executive session by Commissioner Moeller, second by Commissioner Micenheimer

Time: 5:36 PM

Purpose: Collective Bargaining- Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21)

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer

9.2 Roll Call

Present: Mayor Schutzbach and Commissioners Micenheimer, Moeller, Stephens, and Gillenwater

10. ADJOURNMENT

10.1 Adjournment

Time: 6:23 PM

Motion to adjourn by Commissioner Gillenwater, second by Commissioner Stephens Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Gillenwater, Stephens, and Micenheimer

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