East Central Reporter

City of Effingham City Council met Nov. 7.

Here are the minutes provided by the council:

1. OPENING

1.1 Mayor Calls Meeting to Order

Time: 5:00

1.2 Roll Call

Present: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer

1.3 Pledge of Allegiance

2. PRESENTATIONS

2.1 Regular City Council Meeting Minutes (10/17/2023) - City Clerk Nosbisch Resolution: Approve

2.2 Treasurer's Report (September 2023) - City Treasurer Polk

2.3 Ordinance No. 075-2023, An Ordinance Authorizing the Acquisition of a Temporary Use Permit and the Purchase of an Easement of Utility Purposes - ICLand Holdings, LLC - City Engineer Thoele

Resolution: Pass

2.4 Ordinance No. 079-2023, An Ordinance Authorizing the Acquisition of a Temporary Use Permit and the Purchase of an Easement for Utility Purposes - Fernando and Joanna Elizabeth Santillan - City Engineer Thoele

Resolution: Pass

2.5 Resolution No. 126-2023, A Resolution Authorizing Acceptance of Quote from ACP International for 2023 Downtown Decorative Street Sign Project - Public Works Director Heuerman

Resolution: Adopt

2.6 Resolution No. 127-2023, A Resolution Authorizing Execution of Local Public Agency Services Agreement for Motor Fuel Tax Funds - Rickelman Avenue and 4th Street Intersection Improvements - Phase IB - Public Works Director Heuerman

Resolution: Adopt

2.7 Resolution No. 130-2023, A Resolution Authorizing Payment of an Invoice to the Illinois Municipal League - Risk Management Association for Insurance Coverages - Deputy City Administrator Presley

Resolution: Adopt

2.8 Resolution No. 134-2023, A Resolution Authorizing Execution of Professional Services Agreement with Milano & Grunloh Engineers, LLC for Design Engineering Services - CDBG Sewer and Manhole Lining Project - City Engineer Thoele

Resolution: Adopt

2.9 Resolution No. 135-2023, A Resolution Accepting a Proposal from Effingham Asphalt, Inc. for the Ford Avenue Sanitary Sewer Extension - Phase II - City Engineer Thoele

Resolution: Adopt

2.10 Final Change Order No. 1 - 2023 Resurfacing Project Phase II - City Engineer Thoele

Resolution: Approve

2.11 Bid Tabulation - Ford Avenue Sanitary Sewer Extension Phase I - City Engineer Thoele

2.12 Certificate of Project Completion and Release of Bonding - 2023 Resurfacing Project - Phase II - City Engineer Thoele

Resolution: Approve

2.13 Certificate of Project Completion and Release of Bonding - 2023 Street Maintenance Oil & Chip Program - City Engineer Thoele

Resolution: Approve

2.14 Certificate of Project Completion and Release of Bonding - 2023 Crack & Seal Program - City Engineer Thoele

Resolution: Approve

2.15 Omnibus Vote Agenda Approval

Resolution: Approve

Motion to approve by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer

3. PRESENTATIONS

4. ORDINANCES/RESOLUTIONS - ACTION ITEMS

4.1 Ordinance No. 076-2023, An Ordinance Authorizing the Purchase of Real Estate - City Administrator Miller

City Administrator Miller stated this ordinance purchases 4.03 acres for $200,000 from K A, LLC. The property is located at the southeast corner of Avenue of Mid America and Outer Belt West directly across from the EPC and is currently improved with a parking lot.

Motion to pass by Commissioner Gillenwater, second by Commissioner Stephens Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer

4.2 Ordinance No. 077-2023, An Ordinance Authorizing the Purchase of Real Estate (Schwerman Street, Effingham, Illinois) - City Administrator Miller

Mayor Schutzbach stated this item was pulled from the agenda.

4.3 Resolution No. 133-2023, A Resolution Authorizing Acceptance of a quote from Evoqua Water Technologies for the Emergency Repair at the Waste Water Treatment Plant - Public Works Director Heuerman

Public Works Director Heuerman stated this resolution accepts a quote from Evoqua Water Technologies in the total amount of $64,258.53 for the Emergency Repair at the Waste Water Treatment Plant. Payment for this project will be made from the Sewer Fund.

Motion to adopt by Commissioner Gillenwater, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer

5. OTHER ACTION ITEMS

5.1 Bills and Requisitions

A. Payroll Check Register dated 10/20/2023 $ 335,632.68 B. Check Register dated 11/07/2023 $ 2,804,688.06

Motion to approve by Commissioner Micenheimer, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer

6. DISCUSSION

6.1 Ordinance No. 078-2023, An Ordinance Authorizing the Acquisition of a Temporary Use Permit and the Purchase of an Easement for Utility Purposes - Reynaldo and Marisol V. Gonzales - City Engineer Thoele

Items 6.1, 6.2, 6.3 and 6.4 were combined in discussion.

This ordinance authorizes the acquisition of a temporary use permit and the purchase of easement for utility purposes from Reynaldo and Marisol V. Gonzales at 610 W. Fayette Ave. for the sum of $2,312.40.

There were no objections to bring this item back to a future City Council Meeting.

6.2 Ordinance No. 082-2023, An Ordinance Authorizing the Acquisition of a Temporary Use Permit for Utility Purposes - Patricia A. Stock - City Engineer Thoele

This ordinance authorizes the acquisition of a Temporary Use Permit for utility purposes from Patricia A. Stock.

There were no objections to bring this item back to a future City Council Meeting.

6.3 Ordinance No. 083-2023, An Ordinance Authorizing the Acquisition of a Temporary Use Permit and the Purchase of an Easement of Utility Purposes - Lois K. Zwettler - City Engineer Thoele

This ordinance amends Ordinance No. 063-2023. The amount stays the same, but the agreement commits to reconstructing the sanitary service line for this property so that sewage is directed to the new Fayette sewer. The sum of $4,659.12 is unchanged.

There were no objections to bring this item back to a future City Council Meeting.

6.4 Ordinance No. 081-2023, An Ordinance Authorizing Purchase of Real Property for Utility Purposes - Richard S. Stock - City Engineer Thoele

This ordinance authorizes the acquisition of a temporary use permit and the purchase of an easement for utility purposes from Richard S. Stock for the sum of $1,418.25.

There were no objections to bring this item back to a future City Council Meeting.

6.5 Ordinance No. 080-2023, An Ordinance in Relation to Tax Levy for the City of Effingham, Illinois - City Administrator Miller

City Administrator Miller stated the draft FY25 Tax Levy will be presented to the Council for consideration. The rate that was proposed was 3.5%. The levy is based on an EAV of $399,672,121.

There were no objections to bring this item back to a future City Council Meeting.

6.6 Resolution No. 136-2023, A Resolution Concerning Ordinance No. 052-2012, an Ordinance Authorizing the Issuance of General Obligation Refunding Bonds (Alternate Revenue Source) Series 2012c, of the City of Effingham, Effingham County, Illinois, Directing the Application of Funds to the Payment of Debt and Directing the Abatement of a Levy and Extension of Taxes for the year 2023 Previously Established to pay such Bonds (2012C Series) - City Administrator Miller

Items 6.6, 6.7, 6.8, and 6.9 were combined in discussion.

The 2012c Series Bonds were issued in association with construction of the raw water line built from Holland Regional Water System (HRWS) as an alternate water source. Debt certificates were initially issued in 2006, although the debt was refinanced with the 2012c Series Bond at a lower rate. The bond expires in 2026 and payments are made by the water department.

There were no objections to bring this item back to a future City Council Meeting.

6.7 Resolution No. 137-2023, A Resolution Concerning Ordinance No. 104-2016, An Ordinance Authorizing the Issuance of General Obligation Bonds (Alternate Revenue Source), Series 2017, of the City of Effingham, Effingham County, Illinois, Directing the Application of Funds to the Payment of Debt and Directing the Abatement of a Levy and Extension of Taxes for the Year 2023 Previously Established to Pay Such Bonds- City Administrator Miller

The 2017 Series Bond is primarily associated with construction of the Police Station, and construction of other public facilities. The Bond expires in 2036. Yearly debt payments are made from the General Fund.

There were no objections to bring this item back to a future City Council Meeting.

6.8 Resolution No. 138-2023, A Resolution Concerning Ordinance No. 004-2021, an Ordinance Authorizing the Issuance of General Obligation Refunding Bonds (Alternate Revenue Source), Series 2021A, of the City of Effingham, Effingham County, Providing for the Details of Such Bonds and for an Alternative Revenue Source and Directing the Application of Funds to the Payment of Debt and Directing the Abatement of a Levy and Extension of Taxes for the Year 2023 Previously Established to Pay Such Bonds (2021A Series) - City Administrator Miller

The 2021A Series Bond was issued to refinance the Effingham Performance Center (EPC) building. The bond expires in 2027. Yearly debt payments are made from the Tourism Fund.

There were no objections to bring this item back to a future City Council Meeting.

6.9 Resolution No. 139-2023, A Resolution Concerning Ordinance No. 005-2021, An Ordinance Authorizing the Issuance of General Obligation Refunding Bonds (Alternate Revenue Source), Series 2021B, of the City of Effingham, Effingham County, Illinois, Providing the Details of Such Bonds and for an Alternate Revenue Source and Directing the Application of Funds to the Payment of Debt and Directing the Abatement of a Levy and Extension Of Taxes For The Year 2023 Previously Established To Pay Such Bonds (Series 2021B)- City Administrator Miller

The 2021B Series Bond was issued to purchase 154 acres of undeveloped land along South Route 45. The bond expires in 2040. Yearly debt payments are made from the General Fund.

There were no objections to bring this item back to a future City Council Meeting. 6.10 2023 Pavement Marking Program - Change Order No. 1 - City Engineer Thoele

Public Works Director Heuerman stated Change order No. 1 extends the completion date to 5/30/2024, which is recommended to allow work to be completed in the spring.

There were no objections to bring this item back to a future City Council Meeting. 6.11 TIF Housing Rehabilitation Program - Economic Development Director Hull

Economic Development Director Hull stated the City is considering adopting a TIF housing rehabilitation program. The program would follow the fiscal year with a budget of $100,000. It would be exterior improvements with projects being a minimum of $10,000. Funding would be for 25% or $25,000. This would apply to the life of the home.

There were no objections to bring this item back to a future City Council Meeting. 7. QUARTERLY REPORTS

8. ANNOUNCEMENTS/COMMISSIONER COMMENTS

8.1 Reports from Commissioners

8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Polk; City Clerk Nosbisch

Economic Development Director Hull stated the Enterprise Zone Annexation Application was approved.

Police Chief McFarland stated they are hiring a new officer

Tourism Director Thoele discussed various upcoming Christmas events.

8.3 Public Participation

9. RECESS IN EXECUTIVE SESSION

9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)

Motion to recess into executive session by Commissioner Moeller, second by Commissioner Micenheimer

Time: 5:44 PM

Purpose: Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); Review of Executive Session Minutes - Section 2 (c) (21)

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer

9.2 Roll Call

Present: Mayor Schutzbach and Commissioners Stephens, Micenheimer, Moeller, and Gillenwater

Motion to recess into executive session by Commissioner Moeller, second by Commissioner Micenheimer

Time: 5:50 PM

Purpose: Sale or Lease of Property - Section 2 (c) (6); Review of Executive Session Minutes - Section 2 (c) (21); Collective Bargaining- Section 2 (c) (2)

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer

9.2 Roll Call

Present: Mayor Schutzbach and Commissioners Stephens, Micenheimer, Moeller, and Gillenwater

10. ADJOURNMENT

10.1 Adjournment

Time: 7:32 PM

Motion to adjourn by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer

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