East Central Reporter

City of Martinsville City Council met June 14.

Here are the minutes provided by the council:

MINUTES OF THE CITY COUNCIL MEETING HELD ON June 14, 2023 IN THE CITY COUNCIL CHAMBERS OF MARTINSVILLE, ILLINOIS. *The meeting was called to order by Mayor Davidson. Alderman Lovell led us in Prayer. All in attendance recited the “Pledge of Allegiance.” Roll call was answered by the following council members and elected officials: Chris Davidson, Chris Perry, Bob Lovell, Jacob Hammond, and Ashley Wilhoit. Also, in attendance were Mayor Herman Davidson, Clerk Jana Spires, Treasurer Terri Connelly, and Attorney Richard Bernardoni. Alderman Shane Pendleton was absent. Employees and citizens in attendance are attached to the back of the minutes.

Public Comments:

--Motion by Wilhoit 2nd by Perry to approve the minutes from the 5/24/23 council meeting and 6/7/23 committee meeting as a whole

Upon roll call vote all alderman present voted for the motion (5)

--Motion by Davidson 2nd by Wilhoit for approval of the May 2023 bills payable June 2023.

Upon roll call vote all alderman present voted for the motion (5)

--Motion by Hammond 2nd by Wilhoit for approval of the treasurers report as presented.

Upon roll call vote all alderman present voted for the motion (5)

--Sheena Hammond was there to address council on the postage and letter machine. She stated the contract we currently had is set to expire in 9 months and to be compliant with USPS we have to have a certain machine by she believed June of 2024. We have a 5-year-old machine now and it eats papers and jams. We pay $311.00 a month now for this machine and the new one would be $310.00 a month. The new lease would be 5 years.

--Motion by Davidson 2nd by Hammond to get a new postage and letter machine for a 5-year contract in the amount of $310.00 a month. 

Upon roll call vote all alderman present voted for the motion (5)

--Sheena Hammond also addressed the council on online billing and payments. It is $1,500.00 to get going and $350.00 annually thereafter. She stated it would take roughly 6 weeks to get going once they started. They would have two options. To make an account or a guest account. The guest account shows the bare minimum while if they got their own account, it would show billing and usage history and more. Also, would have the auto pay and paperless billing option. The fees are $1.25 per echeck, or the customer would pay 2.9% plus 30 cents on a credit/debit payment or a flat $2.40 for the city.

--Motion by Davidson 2nd by Wilhoit to approve the $1,500.00 start up fee, plus the $350.00 annual fee and the $1.25 per echeck and the customer paying 2.9$ plus 30 cents.

Upon roll call vote all alderman present voted for the motion (5)

--Motion by Davidson 2nd by Hammond to pay bill from GEM Carpentry for the amount of $33,400.00 which will be coming out of the state housing rehabilitation grant funds.

Upon roll call vote all alderman present voted for the motion (5)

--Motion by Hammond 2nd by Lovell on approval for a 43”x32” map of the city wards for the design at $250.00 and one copy of $150.00

Upon roll call vote all alderman present voted for the motion (5)

--Motion by Hammond 2nd by Perry to approve the new logo for the City’s website created by Dan Kibler.

Upon roll call vote all alderman present voted for the motion (5)

--Motion by Hammond 2nd by Wilhoit on getting the windows of City Hall washed for $40.00 a month.

Upon roll call 4 aldermen present voted for the motion, Davidson voted no, motion carried

--Motion by Davidson 2nd by Perry on Resolution R2023-6-1 MFT Maintenance -doing south side of town by fairgrounds

Upon roll call alderman present voted for the motion (5)

--Motion by Hammond 2nd by Wilhoit on Ordinance 2023-6-1 entitled “An ordinance Regulating Cannabis Business Establishments.”

Upon Roll Call 4 alderman present voted for the motion, Lovell voted no. Motion Carried

--Motion by C Davidson 2nd by C Perry to approve Dan Kibler to redesign the website in the amount of $750.00 and to maintain it each month for $150.00

Upon roll call vote all alderman present voted for the motion (5)

--Motion by Perry 2nd by Hammond on approving contract for collection of garbage and rubbish (dumper pickup)

Upon roll call vote all alderman present voted for the motion (5)

--Motion by Davidson 2nd Wilhoit on Ordinance 2023-6-2 entitled “An Ordinance Concerning Rates and Charges for the Collection and Disposal of Waste.”

Upon roll call vote all alderman present voted for the motion (5)

--Motion by Wilhoit 2nd by Hammond on Ordinance 2023-6-3 entitled “An Ordinance Concerning Payment of Warrants.” (adds except ach payments)

Upon roll call vote all alderman present voted for the motion (5)

--Motion by Davidson 2nd by Perry on Ordinance 2023-6-4 entitled “An Ordinance Concerning Excavations.”

Upon roll call vote all alderman present voted for the motion (5)

--Motion by Davidson 2nd by Lovell on Ordinance 2023-6-5 entitled “An Ordinance Concerning Tree Permits.” (This is so people can’t plant trees on city Right-of-ways

Upon roll call vote all alderman present voted for the motion (5)

--Motion by Davidson 2nd by Wilhoit on Ordinance 2023-6-6 entitled “An Ordinance Concerning Prevailing Wage for Construction of Public Works.”

Upon roll call vote all alderman present voted for the motion (5)

--Attorney reminded everyone who was newly elected that they have to complete the training.

--Mayor said the water tower will be coming down Monday starting at 5am. --Mayor stated sidewalk projects were getting underway.

--Motion by Perry 2nd by Wilhoit to adjourn at 8:05pm

https://martinsvilleil.com/wp-content/uploads/2023/07/6-14-23-minutes.docx.pdf