City of Effingham City Council met May 2.
Here are the minutes provided by the council:
1. OPENING
1.1 Mayor Calls Meeting to Order
Time: 5:00
1.2 Roll Call
Present: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
1.3 Pledge of Allegiance
2. OATH OF OFFICE
2.1 Newly Elected Mayor and Commissioners - City Clerk Nosbisch City Clerk Nosbisch administered oaths to the newly elected Mayor and Commissioners.
2.2 Roll Call
Present: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
3. OMNIBUS VOTE AGENDA
3.1 Regular City Council Meeting Minutes (04/18/2023) - City Clerk Nosbisch Resolution: Approve
3.2 Ordinance No. 020-2023, An Ordinance Amending Ordinance Nos. 88-2003, 3-2005, 22- 2008, 28-2009, 76-2010, 40-2012, 51-2015, 61-2016, 90-2017, 40-2019, 037-2020, 031-2021, and 028-2022 Ordinances Adopting a Downtown/Southtown Business Area Development Program Policy - Economic Development Director Hull
Resolution: Pass
3.3 Resolution No. 039-2023, A Resolution Authorizing Renewal of Contract with Lamar Companies for Champaign Billboard for the 2023 Calendar Year - Tourism Director Thoele Resolution: Adopt
3.4 Resolution No. 040-2023, A Resolution Authorizing Renewal of Contract with Lamar Companies for Mt Vernon Billboard for the 2023 Calendar Year - Tourism Director Thoele Resolution: Adopt
3.5 Resolution No. 041-2023, A Resolution Authorizing Renewal of Contract with Lamar Companies for Putnam County Billboard for the 2023 Calendar Year - Tourism Director Thoele Resolution: Adopt
3.6 Resolution No. 044-2023, A Resolution Authorizing the Effingham Fire Department to Enter Into a Contract for the Purchase of Lexipol Services Through Sourcewell Cooperative Purchasing, Pursuant to Contract #01182-LXP, as a Cooperative Agency Agreement - Fire Chief Yochum
Resolution: Adopt
3.7 Resolution No. 045-2023, A Resolution Authorizing an Intergovernmental Agreement for Participation in the Mutual Aid Box Alarm System - Fire Chief Yochum
Resolution: Adopt
3.8 Certificate of Project Completion and Release of Bonding - 2022 Concrete Pavement Patching Program - City Engineer Thoele
Resolution: Approve
3.9 Pick It Up Effingham! Litter Abatement Program, J & J Ventures - City Administrator Miller 3.10 Bid Tabulation - Sale of Fire Engine - Fire Chief Yochum
3.11 Omnibus Vote Agenda Approval
Resolution: Approve
Motion to approve by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
4. PRESENTATIONS
5. ORDINANCES/RESOLUTIONS - ACTION ITEMS
5.1 Ordinance No. 019-2023, Appointment Ordinance - City Administrator Miller
City Administrator Miller stated this ordinance establishes the staffing levels for all positions within the City, as well as the individuals who will be appointed to annually appointed positions, for fiscal year 2023-2024.
Motion to pass by Commissioner Stephens, second by Commissioner Gillenwater Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
5.2 Resolution No. 046-2023, A Resolution Granting Permission to Allow a Portion of Streets to be Temporarily Closed for the Downtown Block Party Event on May 20, 2023 - Tourism Director Thoele
Mayor Schutzbach stated this item was pulled from the agenda due to the event being cancelled.
5.3 Resolution No. 048-2023, A Resolution Authorizing the Execution of a Credit Purchase and Sale Agreement (Short Sands Solar, LLC)- City Administrator Miller
City Administrator Miller stated this resolution allows the City to participate in the Community Solar program. The program allows for purchasing solar credits from Short Sands Solar and reducing the City’s municipal facilities electric rates up to twenty percent.
Motion to adopt by Commissioner Gillenwater, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
5.4 Resolution No. 049-2023, A Resolution Authorizing the Execution of a Credit Purchase and Sale Agreement (Swinghouse Solar, LLC)- City Administrator Miller
City Administrator Miller stated this resolution allows the City to participate in the Community Solar Program. The program allows for purchasing solar credits from Swinghouse Solar and reducing the City’s municipal facilities electric rates up to twenty percent.
Motion to adopt by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
5.5 Resolution No. 050-2023, A Resolution Accepting Proposal for the 2023 Concrete Gutter Replacement Program - City Engineer Thoele
City Engineer Thoele stated this resolution accepts the lowest responsive proposal in the amount of $112,378.00 from A & R Mechanical for the 2023 Concrete Gutter Replacement Program. Payment for this project will be made from the General Funds and Triangle Business District Funds.
Motion to adopt by Commissioner Micenheimer, second by Commissioner Stephens Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
5.6 Resolution No. 051-2023, A Resolution Accepting Proposal for the Ford Avenue Extension Section 21-00146-01-PV - City Engineer Thoele
City Engineer Thoele stated this resolution accepts the lowest responsive proposal in the amount of $1,022,800.45 from Feutz Contractors, Inc., for the Ford Avenue Extension Section 21-00146- 01-PV. Payment for this project will be funded by Motor Fuel Tax and DCEO Grants.
Motion to adopt by Commissioner Stephens, second by Commissioner Gillenwater Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
5.7 Resolution No. 052-2023, A Resolution Accepting Proposal for the 2023 Sidewalk Replacement Project - City Engineer Thoele
City Engineer Thoele stated this resolution accepts the lowest responsive proposal in the amount of $108,777.93 from Esker & Walker for the 2023 Sidewalk Replacement Project. Payment for this project will be made from the General Fund, Triangle Business District, and Central TIF.
Motion to adopt by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
5.8 Resolution No. 053-2023, A Resolution Accepting Proposal for the 2023 Resurfacing Project Phase 1
City Engineer Thoele stated this resolution accepts a bid in the amount of $715,552.00 from Effingham Asphalt for the 2023 Resurfacing Project Phase 1. Payment for this project will be made from the Capital Projects account with funding from the General Fund.
Motion to adopt by Commissioner Moeller, second by Commissioner Stephens Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
5.9 Resolution No. 055-2023, A Resolution Appointing Members to the Effingham Public Library Board of Directors of the City of Effingham, Illinois - Mayor Schutzbach
Mayor Schutzbach stated this resolution appoints Charlene Topel, Dennis Presley, and Hank Stephens to the Effingham Public Library Board of Directors to serve a three-year term expiring April 30, 2026.
Motion to adopt by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
5.10 Resolution No. 056-2023, A Resolution Appointing a Member to the Board of Fire and Police Commission of the City of Effingham, Illinois - Mayor Schutzbach
Mayor Schutzbach stated this resolution reappoints Dave Mahon to the Board of Fire and Police Commission to serve a three-year term expiring May 1, 2026.
Motion to adopt by Commissioner Gillenwater, second by Commissioner Stephens Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
5.11 Resolution No. 057-2023, A Resolution Appointing Members to the Human Relations Commission of the City of Effingham, Illinois - Mayor Schutzbach
Mayor Schutzbach stated this resolution appoints Jeremy Heuerman, Todd Hull, and Greg Sapp to the Human Relations Commission to serve a three-year term expiring May 1, 2026.
Motion to adopt by Commissioner Micenheimer, second by Commissioner Gillenwater Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
5.12 Resolution No. 058-2023, A Resolution Appointing Members to the Plan Commission of the City of Effingham, Illinois - Mayor Schutzbach
Mayor Schutzbach stated this resolution appoints Clint Spruell, Mark Thies, Cindy Vogel, and Kevin Gouchenouer to the Plan Commission to serve a three-year term expiring May 1, 2023. It was noted that the expiring date is listed incorrectly in the public content portion of the agenda but correctly on the resolution. These terms will expire May 1, 2026.
Motion to adopt by Commissioner Gillenwater, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
5.13 Resolution No. 059-2023, A Resolution Appointing a Member to the Police Pension Board of Trustees of the City of Effingham, Illinois - Mayor Schutzbach
Mayor Schutzbach stated this resolution reappoints John Richards to the Police Pension Board of Trustees to serve a two-year term expiring May 1, 2025.
Motion to adopt by Commissioner Micenheimer, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
5.14 Resolution No. 060-2023, A Resolution Appointing a Member to the Fire Pension Board of Trustees of the City of Effingham, Illinois - Mayor Schutzbach
Mayor Schutzbach stated this resolution reappoints Steve Miller to the Fire Pension Board of Trustees to serve a three-year term expiring April 30, 2026.
Motion to adopt by Commissioner Stephens, second by Commissioner Gillenwater Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
5.15 Resolution No. 061-2023, A Resolution Appointing Members to the Tourism Advisory Board of the City of Effingham, Illinois - Mayor Schutzbach
Mayor Schutzbach stated this resolution appoints Jeff Althoff, Wanda Pitcher, Lori Worman, and Nicole Morrison as members of the Tourism Advisory Board to serve three-year terms expiring May 1, 2026.
Motion to adopt by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
5.16 Resolution No. 063-2023, A Resolution Appointing a Member to the Zoning Board of Appeals of the City of Effingham, Illinois - Mayor Schutzbach
Mayor Schutzbach stated this resolution appoints Ken Wohltman to the Zoning Board of Appeals for a five-year term expiring May 1, 2028.
Motion to adopt by Commissioner Stephens, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
5.17 2022 Concrete Pavement Patching Program - Change Order 2 - Public Works Director Heuerman
City Engineer Thoele stated Change Order 2, in the total amount of $2,613.76, is recommended to cover additional labor and materials needed for 2022 Concrete Patching and Pavement Program.
Motion to adopt by Commissioner Micenheimer, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer 6. OTHER ACTION ITEMS
6.1 Bills and Requisitions
A. Payroll Check Register dated 04/21/2023 $ 314,320.61
B. Check Register dated 05/02/2023 $ 512,919.63
Motion to approve by Commissioner Micenheimer, second by Commissioner Gillenwater Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
7. DISCUSSION
7.1 Resolution No. 047-2023, A Resolution Authorizing a Monetary Contribution to Effingham City/County Committee on Aging - City Administrator Miller
City Administrator Miller stated Effingham City/County Committee on Aging (ECCOA) is requesting $25,000 to assist with financial and service gaps.
There were no objections to bring this item back to a future City Council Meeting.
7.2 Resolution No. 062-2023, A Resolution Authorizing Renewal of Group Medical/Health Insurance Plans - Deputy City Administrator Presley
Deputy City Administrator Presley stated this resolution authorizes the renewal of health/medical insurance plans for the City's employees, as administered by the Illinois Public Benefit Cooperative (IPBC).
There were no objections to bring this item back to a future City Council Meeting.
7.3 Resolution No. 064-2023, A Resolution Granting Permission to Allow a Portion of City Streets and Public Parking Lots to be Temporarily Closed for VW Welcome Fest - Tourism Director Thoele
Tourism Director Thoele stated this resolution grants permission to close city streets and parking lot for VW Welcomefest Downtown Party on Friday, June 16, 2023.
There were no objections to bring this item back to a future City Council Meeting. 7.4 Effingham Park District Skate Park - Economic Development Director Hull
Economic Development Director Hull the Effingham Park District is requesting funding assistance for improvements to the skate park. phase 1 is $98,300. asking for $30,000. Phase 2 is $106,000.
There were no objections to bring this item back to a future City Council Meeting. 8. QUARTERLY REPORTS
9. ANNOUNCEMENTS/COMMISSIONER COMMENTS
9.1 Reports from Commissioners
9.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Vail; City Clerk Nosbisch
9.3 Public Participation
10. RECESS IN EXECUTIVE SESSION
10.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining- Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)
10.2 Roll Call
11. ADJOURNMENT
11.1 Adjournment
Time: 5:52 PM
Motion to adjourn by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
https://go.boarddocs.com/il/voeil/Board.nsf/files/CRQQSY6AC707/$file/May%202%2C%202023.pdf
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