East Central Reporter

Charleston Carnegie Public Library Board of Trustees met Aug. 1.

Here are the minutes provided by the board:

1. Call to Order @ 6:34

2. Roll call

Chiritescu _X_ Ferguson _X_ Looby _X_ Meadows _X_ Monahan _X_ Ricciardi _X_ Smallhorn ___

3. Public Comment

4. Board President’s Comments

CLOW has not finished work, but have A/C working

They’re continually monitoring the system and it’s good to see it’s working

DHM completed some work that was contracted to do in May

Programming

summer read wrapped up, over 3k entries into program

Katie & Beth will join Sept 12 meeting to do a full Summer Read report & presentation Last week was highest computer use week since re-opening post Covid.

Financials

Received another property tax instalment of $117k

Fairly normal spending month

5. Omnibus Agenda

A. Approval of the July 11, 2022 Board Meeting Minutes

B. Acceptance of Director’s Report

C. Acceptance of Stat Report

D. Acceptance of Grant & Donation Report

E. Acceptance of Financial Reports- provided at the meeting

F. Approval of the bills payable- provided at the meeting

Motion to approve: __Ferguson__ Seconded: _Meadows___

Chiritescu _X_ Ferguson ___ Looby _X_Meadows ___ Monahan _X_ Ricciardi _X_ Smallhorn ___

6. Action Item 2022-10: Vote to elect new Library Board Vice President.

Motion to approve: __Ricciardi__ Seconded: _Looby___

Chiritescu _X_ Ferguson _X_ Looby _X_Meadows _X_ Monahan _X_ Ricciardi _X_ Smallhorn___

FERGUSON voted to Vice President to replace Mike who is now President.

7. Action Item 2022-11: Vote to schedule a special meeting on Wednesday, September 7, 2022 at 6:30PM for the purpose of discussing Literature & Libations. Motion to approve: __ Monahan __ Seconded: __ Chirtescu__

Chiritescu _X_ Ferguson _X_ Looby _X_ Meadows _X_ Monahan _X_ Ricciardi _X_ Smallhorn___

8. Action Item 2022-12: Vote to close the Library on Saturday, September 10, 2022 for Literature & Libations. Motion to approve: __ Looby__ Seconded: __ Meadows __

Chiritescu _X_ Ferguson _X_ Looby _X_ Meadows _X_ Monahan _X_ Ricciardi _X_ Smallhorn___

Full Board Packet available upon request at the service desk.

9. Discussion Item

A. Literature & Libations 2022

a. All board members have picked up tickets

b. Kattie and Leeanne are going out this week to flyer the town

c. Fundraising total over $3000 for the event

d. Seeing new sponsorships and smaller dollar donations

e. Auction Baskets- create special committee to organize approach

i. Want baskets to have a cohesive theme so we can ask businesses in a targeted way

ii. Doesn’t have to fit in a ‘basket’ could be around a theme

iii. Need a minimum bid price for each basket depending on the contents (have a range of some bigger and some smaller)

iv. Goal to get over $1000 in return from baskets.

v. Judy has ideas for baskets- she & Jess will link up to set the strategy

f. Gift card wall- usually get for fast food. No less than $10 but up to $50-60; Pay $10 ticket to take a pull at the wall and see what you get!

i. Debate around the Gift card wall and if it’s the optimal fundraising mechanism. Talked about increasing the pull fee or ?

g. Book tree- pay for a chance to win a big prize and the $ goes to buying new books and you get your name in it. Unlimited # for sale. Pay $20 each for a chance. Do the drawing around 7:50 towards the end of the evening.

h. Mini golf- create a prize for lowest score of the night or hole in one; or if you play then enter your score card to win a round of golf from Bent Tree Golf Course

i. Pendulum Painting- Will charge $20 because we’ll have to purchase the supplies ahead of time. Discussing how to control the flow of pendulum painting to make sure it’s fun but people keep moving around.

j. FERGUSON talked to EIU band leader about getting a few students to play

k. Themed selfie stations- something related to the ‘Stranger Things’ TV show

l. Menu review from Brickhouse- Garth will provide menu for review- can send around via email for thumbs up.

m. From Liquor Barn keep it simple (red/wine, couple of beer options)

n. Marketing opportunities? Chris is going to reach out to Parks dept to get something on Morton park, brickhouse, etc to spread the word.

o. Run it in the Chamber of Commerce newsletter

p. CI Living, newspaper, radio, Facebook, etc

B. Board Recruitment

a. Can talk it up at the Literature & Libations to get some leads

b. Must live in Charleston is the only legal requirement.

c. Judy has a lead.

C. Next Regularly Scheduled Board Meeting – Monday, September 12, 2022 at 6:30PM. D. Agenda Building

E. Other?

10. Adjournment

https://img1.wsimg.com/blobby/go/36393a01-a438-4f8e-8e34-a5c39ef56b5c/downloads/8-1-22%20Minutes.pdf?ver=1665694737363