City of Chrisman City Council met June 27.
Here are the minutes provided by the council:
The City Of Chrisman Met For A Special Meeting At 7:00 P.M. With The Following Members Present: Commissioner Cory Chaney, Commissioner Brian Haddix, Commissioner Thad Crispin, Commissioner Brice Stratton, And Mayor Daniel Owen. Also, Present Was City Clerk Autumn Perryman.
PLEDGE OF ALLEGIANCE
ROLL CALL
MINUTES:
Chaney Moved And Haddix Seconded That Council Approves Minutes From June 6th, 2022. Voting Aye On The Matter Were All Members Present. Voting Nay None. Motion Carried
CLAIMS:
Chaney Moved And Haddix Seconded That The Council Approves The Claims In The Amount Of $68,363.35 Voting Aye On The Matter Were All Members Present. Voting Nay None. Motion Carried.
PROPERTY AT 407 E JACKSON
Haddix Moved And Chaney Seconded That Council Approves Putting Bid In On 407 E Jackson For $819.00. Voting Aye On The Matter Were All Members Present. Voting Nay None. Motion Carried.
SUMMER HELP:
Haddix Moved And Stratton Seconded That Council Approves The Hiring Of Ali Prisecara For The Summer Help Position At $12 Per Hour. Voting Aye On The Matter Were All Members Present. Voting Nay None. Motion Carried.
TREES ON THE SQUARE:
Chaney Moved And Haddix Seconded That Council Approves The Putting In 2 New Trees On The Square. Voting Aye On The Matter Were All Members Present. Voting Nay None. Motion Carried.
VOLUNTEER LIST:
Chaney Moved And Stratton Seconded That Council Approves The Use Of A Volunteer List. Voting Aye On The Matter Were All Members Present. Voting Nay None. Motion Carried.
EXCAVATOR RENTAL:
Haddix Moved And Stratton Seconded That Council Approves The Rental Of An Excavator For $3,582 Contigent Upon Its Ability To Grind Stumps. Voting Aye On The Matter Were All Members Present. Voting Nay None. Motion Carried.
SIDEWALKS:
Crispin Moved And Chaney Seconded That Council Approves The Pouring Of Sidewalks. Voting Aye On The Matter Were All Members Present. Voting Nay None. Motion Carried.
ENTERING EXECUTIVE SESSION:
Chaney Moved And Stratton Seconded That Council Approves The Entering Into Executive Session At 7:39pm. Voting Aye On The Matter Were All Members Present. Voting Nay None. Motion Carried.
EXITING EXECUTIVE SESSION:
Chaney Moved And Stratton Seconded That Council Approves Exiting The Executive Session Meeting At 8:06pm. Voting Aye On The Matter Were All Members Present. Voting Nay None. Motion Carried.
DISCUSSION:
Athletic Booster Club:
We are wanting to have a fundraiser on August the 27th, It would be all through the city. It will be a ride, including cars, side by sides, and any vehicle. They will be following a map and going from property to property. Each property will be creating a putt-putt golf hole, and there will be teams of 4, the fee will be $20-$25 per person. There will be a meal provided afterwards. The money raised will help us provide scholarships, money towards the sports that are currently there. The Junior High Gym floor is needing some replacement, and the Baseball since it just stated last year, we haven’t giving anything to them. We will have everyone sign a waiver, and provide insurance if you need us to. Mayor Owen What time are you looking at doing this? Booster Club- Starting at about 1pm until about 5 or 6. Mayor Owen- I think it sounds good.
Community Club:
Moore- I was approached today by Sheri at the library about the sidewalk, and if it could be fixed. Another question, is the city going to take care of the dead tree at the city part before the centennial? Crispin- It depends on if the tree trimmers can, like everyone they are booked solid. Moore- The Fire Department said if you couldn’t that they would volunteer to take it down. What about the stumps, could they be ground out? Crispin- Those probably won’t be ground out. Moore- If someone volunteered to do that, would that be ok. I’m also giving Brian a list of all the volunteers for the insurance company. Mayor Owen- So do you have someone with a stump grinder? Moore- No. Haddix- That is what this excavator on the list here is about. I called this week and got a price, this ties in. To rent a 309 Cat on rubber tracks with a brush mulcher head on it, that I believe will take the stumps out. Mayor Owen-How much is it? Haddix- $2700 a week, but I have several projects. Its $1000 a day or $2700 a week, plus $225 delivery each way. I want to do the railroad ditches, and the creek down at centennial park. There is a lot of brush work that needs to be done. I’ll call them back and ask them if it can take care of stumps. Mayor Owen- How many stumps are up there, 3? Moore- I do see a lot of people cleaning up their yards and stuff, but there are still campers that are not licensed that need to be approached.
Ambulance Department:
Haddix- We busted out the side walk Infront of the ambulance department, and I would like to ask that you put something to put their cigarette butts in. I’m not saying they did them all but, they are collecting. Thank you.
Purchase of Real estate:
Perryman-That is for the purchasing of the property on Jackson. Mayor Owen- Has the lawyer sent anything back? Perryman- Nope. Chaney- That goes up for auction in July. Haddix- The way I understand it, is that it is cheaper for us to buy it then file a lien on it. We can file a lien on it so it can’t be sold but we can’t foreclose on it for a service lien. We have to release the lien for it to be sold or we have to pay the $800 and some dollar to buy it. I’m not sure what the legal fees will cost us. Crispin- So are we going to put a bid in on that? Mayor Owen- How much $860? Crispin- $819. Haddix- I just want to remind everyone, that if we buy that we have to come up with the money to tear it down. I bet it will be close to 8,000-10,000. I just want to make you guys aware of that.
Brush Pick Up:
Haddix- It seems like our street people are picking up brush every day, and I would like to propose we go back to how we used to do it. Only picking up on Mondays. I would even go to say pick up on one side of the highway one week and pick up the other side the next. We are also having a lot of people dumping concrete and other stuff like that out at the dump. Commercial landscapers are hauling out there and then charging their customers. Crispin- Do you want to close it up. Haddix- Then they will just dump in the road. I’m more toward let’s limit how many days we pick up. Mayor Owen Well let’s start one Monday the east side of the highway and the next Monday the west side.
Water and Sewer:
Haddix- As everyone knows our water and sewer guy took a job somewhere else, he resigned and his last day was Friday. We have Chloe who is actually Thad’s employee, she is pretty well versed on what goes on at the water and sewer plant, she is capable of doing all the sampling. I spent part of the day Friday with Tom Glendening who holds our license through Fehr Graham. Tom is proposing that we set up a rotating cooler system like what they are doing for the water. We need to get that started tomorrow if we can. I spent quite a bit of time in here this morning going through applications that we had on file. I picked out 3 that I kind of liked. One is coming tomorrow to look at the situation to see if it’s something he is interested in. I also had a lady approach me about the job, I tried to explain as much as I could about the job, she says it doesn’t scare her, but she doesn’t have the experience with the equipment. She would like to follow Chloe around one morning to see if it’s something she’d be interested in before she puts in an application. Mayor Owen- Any of those people have a license? Haddix- Nope. Mayor Owen- So these people that don’t have a license, what are you thinking you want to start them out at. Haddix- I’m think around $17.00 an hr. Part of that is going to come from the sewer and part from water. But we can’t just start someone off the street with no license at what we were paying Erik. Mayor Owen- Absolutely Not. Haddix- I don’t think we were over paying Erik but, we had a good employee. Tom Glendenning has told me several times that we had a one in a million. He had a thirst for knowledge and wanted to learn. Crispin- What are they going to be testing to start with weekly samples? Haddix- Yes, we will package them and send them to PACE labs. Tom has already got it all set up. We are still going to have to pull the samples at the plant, and there is still a test that we are going to have to do here, that he is going to show me. He says we are going to be better off in the long run. He said he can’t trust someone off the street. The problem we are facing are like here recently getting the water samples in on time. We have to make sure they get they’re on time, or those samples are no good. Mayor Owen- Right, then the samples are only so good after you pull them. Haddix- This way if something goes wrong it’s on PACE and not us.
Summer Help:
Mayor Owen- Brian has already got one on the hook, the weekend of July 23rd and 24th, if it’s not done, I’ll need help on the square because I’ll be curbing, and painting the stripes. Haddix- I’ll have one starting on curbing tomorrow, I’ll spend some time up there with her, so I’ll start painting stripes. If she gets curbing and stripes done, are the fire hydrants our responsibility? Mayor Owen- Yes.
Sidewalks:
Crispin- I’ve got a quote on the sidewalks. All the ones around the square, and this one includes the park around the enclosed area. Its $9000 for everything at the square, and the sidewalk down at the park is going to be 4 foot out and anything ADA required for $3500. The $9000 is MFT, and the $3500 plus the $200 if we need the ADA pads for the parks. Haddix- The hard work is done. Did you look in front of the doctor’s office? There is some curbing that is sticking up there, does that need to be taken up? Crispin- Probably. Haddix- Would you look at it and let me know?
Waste Water NPDES Permit:
Haddix- Tom is taking care of that I believe
Trees in the Park:
Mayor Owen- We already talked about that.
Volunteer List:
Haddix- Brooke at Knights Insurance told me its ok for us to have people volunteer, we just need to have their name on a list for insurance purposes. If someone bring a mower up here and the mower and hits a rock and busts out a window, it would fall back on their homeowner’s insurance. I just wanted to make everyone aware of that.
Excavator:
Haddix-Through Caterpillar rental in Urbana it is $2700 a week. Mayor Owen- We need to make sure it can grind stumps before we get it. Haddix- It’s got a mulcher head not a mower. I called Ron Equipment, they have a John Deere tractor with a side arm mower, he said it was good for anything up to 4 inches. He said if you want to work on it all day it would take out a telephone pole. I need something that I’m not going to have to sit all day. $225 in and out and 16% for insurance if we tear something up. Crispin- That can mow and take out stump? Haddix- Yes, I hope, I’ll find out. Crispin Do we still have a disk mower? And does it work? Haddix- As far as I know. Crispin- I know we used to mow along the railroad
Commissioner Crispin:
I got a message today from our engineer for the tar and chip. Bids are going out, and we are going to open on July 14th for the tar and chip. I got an email 2 weeks ago about using that rebuild Illinois money that they passed out. I sent him a map, once we get them approved, we’ll post it on Facebook, and have copies up here in the office. Sidewalks are getting done soon hopefully.
Commissioner Haddix:
I had a pre-construction meeting with Matt Johnson, John Boyer, and Shari Lannon today. Boyer said that after this meeting he thought he could go ahead and order ahead and get some of the structures made. It’s all going to be premade structure, and we could see him moving dirt as early as mid to late August. Crispin-And this is for the lift station, are they boring it? Haddix-Most of it, I believe they are. I told him anywhere between the existing gravel pile and the horseshoe pits could be used to lay down.
Commissioner Stratton:
Nothing
Commissioner Chaney:
Nothing
ADJOURNMENT:
Haddix Moved And Chaney Seconded For Adjournment At 8:11 P.M. Voting Aye On The Matter Were All Members Present. Voting Nay None. Motion Carried.
http://cityofchrisman.com/docs/2022/jun27minutes.pdf
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