City of Neoga City Council met Aug. 26.
Here is the minutes provided by the council:
CALL TO ORDER
The meeting was called to order at 7:00 p.m. by Mayor Hartke. The Pledge of Allegiance was recited. Those present were: Commissioners Hakman, Edwards, Groves, and Mayor Hartke. Commissioner Helm was absent. Others present were City Clerk Brenda Evans, City Treasurer Diana Foor, Engineer Lee Beckman, Coles County Regional Planning Administrator Kevin McReynolds, School Superintendent Bill Fritcher, Marty Gibson owner of Rock U, and Neoga News Editor Billie Chambers.
After reviewing the executive session minutes from July 22 and August 12, 2019, Commissioner Edwards made a motion to approve the executive session minutes as presented. The motion was seconded by Commissioner Hakman. Ayes, Commissioner Edwards, Groves, Hakman, and Mayor Hartke. Nays, none. Motion carried. 4-0.
After reviewing the regular session minutes, Commissioner Edwards made a motion to approve the regular session minutes from August 12, 2019. The motion was seconded by Commissioner Hakman. Ayes, Commissioner Edwards, Groves, Hakman, and Mayor Hartke. Nays, none. Motion carried. 4-0.
PUBLIC AFFAIRS, MAYOR HARTKE
ENGINEER’S MONTHLY UPDATE
Engineer Lee Beckman from Milano & Grunloh Engineers updated the Council on all the projects as follows:
• Sewer plant: The preliminary engineering report was sent to the IEPA on May 11, 2017. The IEPA still has not approved the concept for the sewer plant. The last correspondence was on August 22, 2017. Once approved, the plan will be to bid the project in 2020 with construction completed by the end of 2020. The IEPA did call and is reviewing the project. The LMI census for Neoga changed from 42% to 59% this year. This opens the door for the City to apply for $500,000 in grant money for the sewer plant. DCEO allows one application every year. The sewer application will be done this year and water main replacement next year. The application is complete and ready to submit.
• Safe Routes to School: We met with Greg Palmer and Sherry Phillips on October 18, 2017 to discuss the project. We have met with IDOT and they recommend to stop the project. New applications are being accepted. They recommend an • application extending the previous ITEP Grant. The new SRTS to school application was submitted on November 19, 2018 and was not funded.
• Brighton Cabinets: The plans to improve the drainage were sent to IDOT in September of 2016. This has movement and will hopefully be done this year. The state is currently doing a PSI.
• CDAP Water Grant: DCEO ha a grant writing workshop in March with grants due in August. Enclosed is a map showing the proposed grant application area? This grant will be applied for next year (2020).
• State Grant ($100,000): They are now planning to extend the grant until June 2020. Quarterly Reports are now being completed.
• ITEP: The City applied for a $1,014,960 grant with $253,740 in leverage. The project map and estimate are attached. Grant applications were submitted on December 1, 2017 and the project received partial (small) funding in the amount of $26,400 (PE 1). Before future ITEP applications are submitted, all engineering must be completed. Based upon current ITEP information, only PE 1 will be required. We are working on the Phase I Engineering.
• RLF Project: Neoga has sent the money in and DCEO has sent out the NOSAF. The City has secured administration and engineering services. The Environmental has been approved. The Notice of State Award Finalist (NOSAF) should be completed soon and the Notice of State Award (NOSA) will follow. This should be finished in 30 days.
Ordinance #946-08-19 An Ordinance Authorizing Execution of a Contract for Private Development Pursuant to the City of Neoga, Illinois, and Redevelopment Plan for Tax increment Area (Ski-Four Inc.)
City Clerk Evans told the Council that Ski-Four has applied for TIF funds and the ordinance has been written so the Council can decide if they want to grant TIF funds to Ski-Four Inc. The Council discussed options on percentages on different qualifying expenses for TIF applications. It was the consensus of the Council to get additional advice from the attorney.
TRICK OR TREAT
Commissioner Groves made a motion to hold trick or treat on Saturday, October 26th from 6 – 8 p.m. The motion was seconded by Commissioner Hakman. Ayes, Commissioner Groves, Hakman, Edwards, and Mayor Hartke. Nays, none. Motion carried. 4-0.
City Clerk Evans told the Council that the State of Illinois has increased the number of video gaming machine per establishment from 5 to 6 for those that would qualify. Commissioner Groves made a motion to increase the number of video gaming machines from 5 to 6 as long as the establishments or vendors pay to amend the ordinance. The motion was seconded by Commissioner Edwards. Ayes, Commissioner Groves, Hakman, Edwards, and Mayor Hartke. Nays, none. Motion carried. 4-0.
MORAN ECONOMIC DEVELOPMENT PRESENTATION
Economic Developer Keith Moran, presented to the Council an explanation on how TIF districts work and what the Councils options are to amend the current TIF. Moran also explained how the City could creating a new residential TIF district. After a brief question and answer session, it was the consensus of the Council to gather additional information and reach out to Moran at a later date.
AGREEMENT FOR PROFESSIONAL SERVICES TO ESABLISH A TIF OR AMEND A CURRENT TIF
After a brief discussion about the proposed agreement, it was the consensus of the Council to table the agreement until a later date.
FINANCE, COMMISSIONER GROVES
After reviewing the bill list, Commissioner Groves made a motion to pay the monthly bills as presented in the amount of $53,449.99. The motion was seconded by Commissioner Edwards. Ayes, Commissioner Grove, Hakman, Edwards, and Mayor Hartke. Nays, none. Motion carried. 4-0.
PUBLIC PROPERTY, COMMISSIONER HAKMAN
Commissioner Hakman told the Council that on the previous week he received complaints about burning behind the City maintenance building. Mayor Hartke assured the Council that once City Clerk Evans was notified of the burning, she contacted the fire department to have the fire extinguished.
STREETS AND ALLEYS, COMMISSIONER EDWARDS
Commissioner Edwards told the Council that the brush was cleaned up on the east side of town after the storm that came through and the over flow lift station pump was installed Edwards also stated that the striping of 6th Street should be completed in the next day or two.
HEALTH AND SAFETY, COMMISSIONER HELM
No report was given
Neoga School Superintendent Bill Fritcher said that he was at the meeting to hear information about the TIF programs. Mayor Hartke explained that the city would keep him informed about any upcoming meetings.
Marty Gibson told the Council that he has been discussing the possibility of renting a couple rooms at the new Community Center for his Rock U business. Gibson said that they are currently in the old food pantry building and due to some flooding issues he would like to move to the Community Center. Mr. Gibson said that he has spoken to City Clerk Evans about the rooms and he is interested in renting the front offices to hold lessons, band practice and recording studio if the price is right and if the internet is available. Mayor Hartke told Mr. Gibson that Ms. Evans is working on those items and would be getting back to him. Commissioner Hakman asked Mr. Gibson if there were any other rooms that would be of interest, and Gibson stated maybe the old boys locker room on the west end of the stage. Mayor Hartke said Evans would get back with him in the coming weeks.
Commissioner Edwards made a motion to move into executive session for Personnel Section 2(c) (1) – employee hiring, firing, compensation, discipline and performance and Section 2 (c) (6) at 8: 03 p.m. The motion was seconded by Commissioner Hakman. Ayes, Commissioner Groves, Hakman, Edwards, and Mayor Hartke. Nays, none. Motion carried. 4-0.
RECONVENED AND ROLL CALL
The meeting was reconvened at 8:15 p.m. on a motion from Commissioner Groves. The motion was seconded by Commissioner Edwards. Those present for roll call were: Commissioners Groves, Hakman, Edwards, and Mayor Hartke.
Commissioner Hakman made a motion to adjourn the meeting at 8:56 p.m. The motion was seconded by Commissioner Edwards. Ayes, Commissioner Hakman, Edwards, Groves, and Mayor Hartke. Nays, none. Motion carried. 4-0.