Village of Strasburg Board of Trustee met March 18
Village of Strasburg Board of Trustee met March 18.
Here is the minutes provided by the board:
The Strasburg Village Board of Trustees met on Monday, March 18, 2019 at the Strasburg Community Center. Village President Cinda Held called the meeting to order at 6:30 p.m. with all reciting the “Pledge of Allegiance”.
In attendance were Village President Cinda Held, Trustees Robert Anderson, Jack Clark, Alice Jeisy, Anita Renshaw and Chuck Wade, Village Clerk Linda Oakley, Village Fiscal Clerk Lisa Rincker, Attorney Dustin Probst, Angie Edwards and Gary Kull.
Mrs. Edwards presented the proposed playground equipment that SCAN would like to build to replace the wooden playground structure. It is a wooden tractor – approximately 10 ft long by 9 foot high. If there is room, they would like to build two facing each other with a swinging bridge between the two. It would be made of treated wood and one stained green and one stained red. Clerk Oakley had checked with IMLRMA (Village Insurance) and the volunteers that will be tearing down the old structure and building the new structure(s) would need to sign a liability waiver.
Motion by Trustee Clark to approve the Omnibus Agenda which included the minutes of the February 13, 2019 meetings, the financial reports, expenditures, bills to be paid, general journal entries and transfer of funds was seconded by Trustee Wade. Motion carried with voice vote.
Mrs. Edward left the meeting at 6:37 PM.
Motion by Trustee Anderson to approve the Resolution for Maintenance Under the Illinois Highway Code was seconded by Trustee Wade. Motion voted on and carried. Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea. 6 yea – 0 nay
Motion by Trustee Wade to approve Ordinance 19-2, “Ordinance Authorizing Release of Reservation of Possibility of Reverter” regarding Lots 3, 5, 7 and 9 at York Acres was seconded by Trustee Clark. Motion voted on and carried. Anderson – yea; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea;Wade–yea. 6yea–0nay
Discussion was held regarding Lot # 2. Attorney Probst will send a letter to Mr. Plank’s Attorney regarding the need to begin building a home on the lot.
President Held noted that she and Trustee Wade had met with Robert Risley of Water Treat Technology regarding the sewer lagoon. He presented a proposal to survey the sludge and do VSS testing for the four lagoon ponds. Mr. Risley had sent a copy of the proposal to Lee Beckman, Milano and Grunloh. Mr. Beckman had talked with President Held and suggested that the Village wait on this testing.
Lee Beckman entered the meeting at 6:50 PM.
Mr. Beckman had the proposed map and cost estimate of renovation the sewer lagoon that we will be submitting for a DCEO grant. The DCEO Grant would be for $500,000 for the construction part of the project with the Village paying approximately $100,000 in administrative costs. Mr. Beckman noted that a Public Hearing will be held prior to the July meeting on the grant application.
Mr. Beckman address Mr. Risley’s proposal and noted that it could be included in the grant and that as a member of Rural Water the survey could be done at no cost to the village. It was the board’s decision to no accept Mr. Risley’s proposal at the moment but work with him following completion of the grant.
Trustee Anderson noted that he had attended the EJ Water Cooperative’s Annual Meeting. It was discussed at that meeting that EJ is now involved in fiber optic and will be running fiber optic lines through Strasburg. More information will be coming.
President Held noted that Country Financial Agent Garrett Moffett had contacted her regarding the investment of funds received from the sale of the village’s water system. Mr. Moffett noted that the rates were going down. As per President Held’s recommendation, the consensus of the board members was to wait prior to doing anything.
President Held noted that Mr. Riley had notified her that a key to the maintenance building was missing. Board directed Mr. Riley to change out the locks. Trustee Renshaw requested that the Sheriff be notified of the possible theft. Clerk Oakley will contact the Sheriff’s office.
President Held presented a letter from Stew-Stras Post Prom regarding a donation. Motion by Trustee Anderson to give the same amount as last year was seconded by Trustee Wade. Motion voted on and carried by voice vote.
President Held made the Trustees aware that noted that she had received a phone call from Sharon Stremming regarding the ditch damage at Richard Lading’s house. She had told Ms. Stremming that she was aware of the damage and that the individual who caused the damage said that they would fix it. It will need to dry up so that it can be tilled and reseeded.
President Held also noted that she is investigating possible additional items to install in the community center to help with the acoustics. She had talked with an acoustics company as to possible remedies. Aaron Kaufman had also been to the building to check for ideas. One thought would be to add carpet to the floor to help absorb some of the sound. President Held is working on the Foundation Grant application to help pay for the parking lot. Funds are still needed to repay the Municipal Utility Tax Fund (MUTF) for additional monies that were spent over the Village’s budget.
Mr. Kull noted that a copy of the pamphlet “Policy Profiles” was included in the packet. In the article the Village of Strasburg was referred to as having fun working on various community projects. The pamphlet is put out by the Center for Governmental Studies at Northern Illinois University.
Mr. Kull also asked that President Held and Clerk Oakley meet with Lisa Shelton and Karen Kull regarding the Village’s website.
Trustee Anderson noted that he had talked with Village Auditor Kent Kull. He questioned whether the audit adjustments made to the Village’s QuickBooks program would now give the Village a true picture of the figures in the audit. He was told that it would not. That the audit adjustments were blanket adjustments and not individual adjustments.
President Held also noted that she had received complaints regarding inoperable vehicles in town. As per Ordinance 07-1 no owner, tenant, occupant, lessee, or otherwise, shall allow any inoperable motor vehicle to remain on such property longer than ten (10) days. Letters will be sent to Butch Smith, Joe Stratton, Matt Shook and Metta Karn.
No further business, motion by Trustee Wade to adjourn the meeting was seconded by Trustee Anderson. Meeting was adjourned at 8:00 PM.