East Central Reporter

City of Olney City Council met September 10. 

Here is the minutes as provided by the council:

AGENDA #1 “Call to Order” The September 10, 2018, meeting of the Olney City Council was called to order at 7:00 p.m. in the Council Chambers of the Olney City Hall located at 300 S. Whittle Avenue, Olney, Illinois, with Mayor Mark Lambird presiding.

AGENDA #2 “Pledge of Allegiance to the Flag-Prayer” Council members and visitors joined in the pledge of allegiance to the flag. Jeff Bealmear led the group in prayer.

AGENDA #3 “Roll Call” The following Council members were present: Morgan Fehrenbacher, Les Harrison, Belinda Henton, John McLaughlin and Mark Lambird. Also present were City Manager Allen Barker, City Clerk Kelsie Sterchi, City Treasurer Jane Guinn, City Attorney Bart Zuber, and City Engineer Roger Charleston.

AGENDA #4 “Presentation of Consent Agenda”

              4-A “Approve Minutes of Council Meeting on August 27, 2018”

              4-B “Approve and Authorize Payment of Accounts Payable September 11, 2018” Pooled Cash $162,722.17, Manual Pooled Cash $107,436.87, Petty Cash $485.20, MFT $21,078.75, IMRF $30,920.66, Tourism $3,333.00, Route 130 TIF $8,641.95, Christmas Light Display $150.00

              4-C “Appointment: Herman Zuber to the Library Board”

              4-D “Raffle License: Olney Aerie #2549 Eagles”

AGENDA #5 “Removal of Items from Consent Agenda” No items were requested for removal from the consent agenda.

AGENDA #6 “Consideration of Consent Agenda” Councilman Harrison moved to approve the items on the consent agenda, seconded by Councilman McLaughlin. A majority affirmative voice vote was received.

AGENDA #7 “Consideration of Items Removed from Consent Agenda” No consideration was necessary since no items were removed from the consent agenda.

 AGENDA #8 “Presentation of Ordinances, Resolutions, Etc.”

           8-A “Resolution: Accept Quote for Crack Sealing Services & Authorize Payment from the MFT Fund” The Council was provided with a proposed resolution to accept a quote for crack sealing services and authorize payment from the MFT Fund.

            Mr. Barker told the Council that Tyler Kocher, Street Department Supervisor, was in receipt of a quote in the amount of $24,200.00 from Huff Sealing Corp., in Albion, Illinois. The crack sealing services would include the cleaning and sealing of joints on concrete streets in Doenges Subdivision, and possibly other streets.

            Mr. Barker continued that that the resolution would authorize an expenditure of up to $25,000.00 from the MFT Fund. The project was included in the current fiscal year budget.

             Councilman McLaughlin moved to approve 2018-R-65, seconded by Councilwoman Henton. A majority affirmative voice vote was received.

             8-B “Resolution: Accept Bid for the Brentwood Water Tower Exterior Cleaning” The Council was provided with a proposed resolution to accept a bid for the exterior cleaning of the Brentwood water tower.

             Mr. Barker stated that the bid opening for the exterior cleaning of the Brentwood water tower took place on September 6, 2018. Two bids were received. Difco Inc., of Moline, Illinois, bid $4,233.00, and National Wash Authority, of Morrison, Illinois, bid $6,400.00.

             Mr. Barker asked the Council to consider accepting the low bid from Difco Inc., contingent on the City Attorney reviewing their insurance and settling a couple of other issues within the contractual agreement.

              Councilman McLaughlin asked if the cleaning would only consist of power washing. Mr. Barker replied that a pre-soak would be applied before any power washing. Then, a biobarrier would be applied.

              Councilman McLaughlin was surprised at the low numbers submitted in the bids.

              Councilwoman Henton asked when the Brentwood water tower would be re-painted. Mr. Barker replied that there were no immediate plans to re-paint the tower now that power washing would take place. Councilwoman Henton felt that a new logo was very much needed on that water tower.

              Councilwoman Henton moved to approve 2018-R-66, contingent on the review of insurance requirements and settling of other contractual issues, seconded by Councilwoman Fehrenbacher. A majority affirmative voice vote was received.

               8-C “Resolution: Accept Quote for Ludlow Storm Sewer Project & Waive Formal Bidding Procedures” The Council was provided with a proposed resolution to accept a quote for the Ludlow Storm Sewer Project and waive formal bidding procedures. The Council was also provided with copies of the quotes received.

               The Street Department Supervisor was also in receipt of quotes for a 210-foot culvert to replace a culvert on Ludlow Street that went through the City Park. Utility Supply Company, of Huttingburg, Indiana, quoted $17,008.95, and Energy Culvert Company Inc., of Energy, Illinois, quoted $17,658.00. Mr. Barker recommended accepting the low quote from Utility Supply Company, and noted that the City had worked with the company in the past.

                Councilwoman Henton asked for clarification on where the storm sewer was located. Mayor Lambird indicated that the storm sewer ran southwest from Ludlow to a ditch, and around the west side of the tennis courts.

                 Mr. Barker added that barricades were currently in place as a precaution for the holes in the current culvert. An amount of approximately $131,000.00 had been budgeted for the project. Since the City was taking a different direction instead of the original plan, quite a bit of savings was reflected.

                 Councilwoman Fehrenbacher moved to approve 2018-R-67, seconded by Councilman Harrison. A majority affirmative voice vote was received.

AGENDA #9 “Reports from Elected and Appointed Officials”

               9-A “Status Report-City Manager” The Council was provided with a Status Report from the City Manager. In addition to the Status Report, Mr. Barker told that the City Hall Roof Project had been completed. Street striping should also be completed within the current week. The annual oil and chip program had begun, and would run through the end of the week.

               9-B “RCDC Report” RCDC Executive Director Courtney Yockey was not present, so there was no report.

               9-C “Chamber of Commerce Report” Councilman McLaughlin told the Council that the Bicycle Classic was canceled due to the inclement weather.

               9-D “Parks & Recreation Board Report” The Parks & Recreation Board had not yet met for the month, so there was no report.

               9-E “Tourism Board Report” Councilwoman Henton indicated that the next Tourism Board meeting would be in October.

               Councilman McLaughlin asked how the City had fared as a result of the intensive weekend rains. Mr. Barker replied that one residential property had flooded due to several issues. One of the City boat docks had floated away, and there was some flooding at the Gun Range building. Other than some localized flooding, there was no major City damage.

              Mayor Lambird then reminded those present that the next day would mark the 17th anniversary of 9/11. He encouraged everyone to remember and recognize the importance of first responders.

AGENDA #10 “Public Comments/Presentations” No one from the public wished to speak.

AGENDA #11 “Closed Session: Sale or Lease Price of Real Property; Acquisition of Real Property; and Appointment, Employment, Compensation, and Performance of Specific Employees ” Councilwoman Henton moved to adjourn to closed session to discuss sale or lease price of real property; acquisition of real property; and appointment, employment, compensation, and performance of specific employees, seconded by Councilwoman Fehrenbacher. A majority affirmative voice vote was received.

               Councilmen Harrison, McLaughlin, Councilwomen Fehrenbacher, Henton, Mayor Lambird, City Manager Barker, City Treasurer Guinn, City Attorney Zuber and City Clerk Sterchi left the Council Chambers at 7:07 p.m.

AGENDA #12 “Reconvene Open Session” Upon return of those who were in closed session to the Council Chambers, Councilwoman Henton moved to enter back into open session, seconded by Councilwoman Fehrenbacher. A majority affirmative voice vote was received. Open session resumed at 7:36 p.m.

12-A “Ordinance: Authorize the Execution of First Amended Development Agreement Between the City of Olney and Aaron S. Wease and Julie M. Wease, Individually, and as Authorized Agents of Wease Equipment Inc., and the Execution of a Warranty Deed, and Repealing Ordinance Number 2017-59” The Council was provided with a proposed ordinance that would approve an amended development agreement with Mr. and Mrs. Wease (Wease Equipment Inc.), execute a warranty deed, and repeal Ordinance 2017-59.

               Due to changes in business plans, the amended development agreement had been proposed that would eliminate language requiring building expansion.

               Councilman McLaughlin moved to approve Ordinance 2018-44, seconded by Councilman Harrison. A majority affirmative voice vote was received.

AGENDA #13 “Adjourn” With no further business to discuss, Councilwoman Henton moved to adjourn, seconded by Councilwoman Fehrenbacher. A majority affirmative voice vote was received.

                The meeting adjourned at 7:37 p.m.

http://www.ci.olney.il.us/cc%20Sep%2010%202018.pdf