Charleston Community Unit School District No. 1 Board Education met July 18.
Here
President Coe appointed Matt Titus to serve as Secretary Pro-Tem. At 6:30pm, President Coe called the regular board meeting to order and asked Secretary Pro-Tem Titus for roll call.
The following members were present:
Jason Coe, President
Brian Gough
Eva Ritchey
Matt Titus
The following members were absent:
Scott Clarke, Vice President
Susan Daniels, Secretary
Kelly Miller, Treasurer
The following staff members were present:
Todd J.
Chad Burgett, Assistant Superintendent for Business Services
Kristen Holly, Assistant Superintendent for Student Services
Visitors 12 and 1 Member of the Press
Under public comments, written communications: President Coe asked if there were any comments, questions or written communications. There were no requests to address the Board of Education.
Under Consent Agenda, Mr. Coe asked if there were any items under the consent agenda that the Board of Education would like to remove for discussion. There were no requests from the Board of Education.
Mr. Vilardo announced that he was withdrawing a recommendation to employ a sixth grade teacher and a recommendation to employ at second shift custodian at Jefferson Elementary School.
At that time, Mr. Vilardo reviewed the recommendations under the consent agenda. IV. Consent Agenda: Standard Items
A. Approve the minutes of the Public Meeting of June 20, 2018 and Regular Meeting of June 20, 2018.
B1. Approve the bills and payrolls for the month of June 2018.
B2. Approve the Activity Fund Reports for the CUSD #1 attendance centers, period ending June 2018.
C. Approve the summary of revenues and expenditures year to date as presented by Assistant Superintendent Chad Burgett.
VI. Consent Agenda: New Business
A. Approve the minutes of the closed session meetings held on January 17, 2018, February 21, 2018, April 11, 2018, and May 16, 2018; and further, not to make public the minutes of the closed sessions.
B. Authorize the destruction of all Closed Session Audio Tapes beginning July 2016 through January 2017 for regular and special meetings, and further, that the Board of Education authorize the destruction of closed session expulsion audio tapes September 1998 through December 2013.
C. Establish the following activity accounts at Charleston High School: “For CHS” and “Women’s Achievement League.” These accounts will be subject to the state guidelines regarding the use of activity fund accounts D. Approve the hazardous walking areas by resolution and reaffirm transportation from and to a childcare provider’s residence for the 2018-19 school year.
E. Approve the Application for Approval of Student Occupancy of a Temporary Facility and Temporary Facility Evacuation Assurance, for the modular classrooms located at the Mark Twain Elementary School site for the 2018-19 school year.
F. Grant 340 (three hundred forty) gifted sick leave days to Tracy Valinevicius, a Guidance Counselor at Jefferson Elementary School.
VII. Consent Agenda: Employment
• Accept a letter of retirement from Tracy Valinevicius, effective at the end of the 2022-2023 school year. This retirement is subject to the provisions of district policies and state law.
• Consistent with board policies, grant a Family Medical Leave of Absence to Katie Niemerg, a teacher at Jefferson Elementary School.
• Accept a letter of resignation from Kelsie Schneck as a part time Family and Consumer Science teacher at Charleston High School, effective immediately.
• Accept a letter of resignation from Pam Evans as a 6th grade teacher at Jefferson Elementary School, effective immediately.
• Accept a letter of resignation from Tara Morgan as an LBS1 teacher at Jefferson Elementary School, effective immediately.
• Accept a letter of resignation from Angel Allen as a special education paraprofessional in the ED transition room at Charleston High School, effective immediately.
• Accept a letter of resignation from Steve Kuchefski as an Assistant Boys’ Track coach at Charleston High School, effective immediately.
• Approve the transfer of Kim Schaefer from her current assignment as an LBS1 teacher at Charleston Middle School into the position as an LBS1 teacher at Charleston High School beginning with the 2018-19 school year.
• Approve the transfer of Tracy Valinevicius from her current assignment as a Guidance Counselor at Jefferson Elementary School into the position as a Counselor in the ED Transition Program at Charleston High School beginning with the 2018-19 school year.
• Approve the employment of Kelby Adams as a full time Computer Skills teacher at Charleston Middle School, beginning with the 2018-19 school year. This employment was contingent upon the receipt of
all information required paperwork for employment.
• Approve the employment of Kimberly Conn as a full time LBS1 teacher at Charleston Middle School, beginning with the 2018-19 school year. This employment was contingent upon the receipt of all information required paperwork for employment.
• Approve the employment of Scott Dow as a full time Science/Language Arts teacher at Charleston Middle School, beginning with the 2018-19 school year. This employment was contingent upon the receipt of all information required paperwork for employment.
• Approve the employment of Christy Curry as a full time LBS1 teacher at Jefferson Elementary School, beginning with the 2018-19 school year. This employment was contingent upon the receipt of all information required paperwork for employment.
• Approve the employment of Breanna Yantis as a full time Guidance Counselor at Jefferson Elementary School, beginning with the 2018-19 school year. This employment was contingent upon the receipt of all information required paperwork for employment.
• Approve the employment of Kimberly Pounds as a full time special education paraprofessional in the ED Transition Program at Charleston High School, beginning with the 2018-19 school year. This employment was contingent upon the receipt of all information required paperwork for employment.
• Approve the employment of Cobi Christiansen and Mackenzie Pankey to serve as Assistant Volleyball coaches at Charleston High School, effective for the 2018-19 school year. The stipend for the position will be split between Mr. Christiansen and Ms. Pankey. These assignments are contingent upon the receipt of all required paperwork.
• Approve the employment of Eva Higgins and Devanne Lawson to serve as Cheerleading coaches at Charleston High School, effective for the 2018-19 school year. The stipend for the position will be split between Mrs. Higgins and Ms. Lawson. These assignments are contingent upon the receipt of all required paperwork.
• Approve the employment of Abbie Schmitz to serve as the Student Council Sponsor at Charleston Middle School during the 2018-19 school year.
Mr. Gough moved and Mrs. Ritchey seconded the motion to approve items under IV through VII inclusive on the Consent Agenda.
On roll call vote:
Aye: Gough, Ritchey, Titus, Coe
Nay: Titus voted no on vote under VI. F Abstain: none
Motion carried
Under the Superintendent’s Report: 2018 Summer School Update
Mr. Vilardo announced that the 2018 Summer School session was held from May 29 – June 22 in the CHS Media Center for students in grades 7 – 12. All course work was provided through a computerized program (Apex) supervised by a certificated teacher and two paraprofessionals. Trevor Doughty and Tim Keefe provided a memorandum with highlights of the summer school program. There were 35 students served – 20 CHS students and 15 CMS students.
Institute Day Activities:
In looking toward the opening of the 2018-19 school year, Mr. Vilardo announced that online registration opened on July 16th. For parents and guardians who do not have internet or computer access, a registration assistance session is scheduled on July 26th from 2:00 – 7:00pm and on Friday, July 27th from 10am – 2pm in the Media Center at Charleston High School.
To open the school year, an all-staff Institute Day has been planned for Tuesday, August 14, 2018. The day will begin at 7:30am with a continental breakfast served in the Charleston High School cafeteria. Welcome and opening thoughts will be provided by Superintendent Todd Vilardo at 8:30am in the CHS Auditorium, followed by an introductory workshop. The program should conclude by 9:30am with staff members reporting to theirassigned buildings. If schedules permit, Mr. Vilardo invited the Board of Education to attend these activities.
Social Emotional Learning Standards:
Mr. Vilardo reported that while media reports of violence in schools can heighten anxieties, public schools remain among the safest place for students. Nevertheless, any amount of violence in schools is unacceptable. Parents, teachers, and administrators expect schools to be safe havens for learning. Acts of violence can disrupt the learning process and have a negative effect on students, the school itself, and the broader community. School violence prevention efforts include such strategies as annual reviews of emergency operations plans, increased surveillance cameras, controlled access to buildings, local police partnerships, panic buttons, and various student supports. While district officials have involved the public in increasing security measures of our facilities over the past several years, school staff have been working to strengthen violence prevention strategies related to student services (e.g., social emotional learning curriculum, bullying prevention, suicide awareness and prevention.
Through a power point presentation, Assistant Superintendent for Student Services Kristen Holly provided an overview on how the district meets state requirements for social and emotional learning. She stated that the district’s approach is explicit so school staff don’t assume students know the correct behavior when they enter school. The state requires schools to work with students on self-awareness, self-management, responses to decisions and related skills. There are social workers and counselors in every school in the district and they and teachers make sure the programs are implemented. Mrs. Holly made a copy of the curriculum in all grade levels for any board member interested to review (located in official board book).
Board of Education/Administrative Retreat:
Mr. Vilardo announced that a Leadership Seminar has been scheduled with the CUSD #1 Administrative Team from 1:00 – 4:00pm on Wednesday, August 8, 2018 to review district goals and action plans. A Board of Education/Administrative Retreat has been scheduled from 5:30 – 9:00pm that evening. The retreat will provide an opportunity for board members and district administration to come together to review current District Goals and develop strategic plans by which to achieve the goals. Dinner will be provided at 5:00pm.
Mrs. Ritchey moved and Mr. Gough seconded a motion to accept the Superintendent’s Report.
On roll call vote:
Aye: Ritchey, Gough, Titus, Coe
Nay: none Abstain: none
Motion carried
Adopt/New & Revised Proposed School Board Policies, Administrative Procedures & Exhibits
The following School Board Policies have been on file for the required layover period.
New School Board Policy
6:135 Accelerated Placement Program
Revised School Board Policies
2:105 Ethics and Gift Ban
2:170 Procurement of Architectural, Engineering, and Land Surveying Services
4:20 Fund Balances
4:80 Accounting and Audits
4:140 Waiver of Student Fees
6:10 Educational Philosophy and Objectives
6:30 Organization of Instruction
6:60 Curriculum Content
6:120 Education of Children with Disabilities
6:130 Program for the Gifted
6:190 Extracurricular and Co-Curricular Activities
6:220 Bring Your Own Technology (BYOT) Program; Responsible Use and Conduct
6:230 Library Media Program
6:240 Field Trips
6:250 Community Resource Persons and Volunteers
7:50 School Admissions and Student Transfers To and from Non-District Schools
7:330 Student Use of Buildings – Equal Access
7:340 Student Records
8:25 Advertising and Distributing Materials in Schools Provided by Non-School Related Entities
It was the recommendation of the superintendent that the Board of Education adopt the Board Policies as listed. Mrs. Ritchey moved and Mr. Gough seconded a motion.
On roll call vote:
Aye: Ritchey, Gough, Titus, Coe
Nay: none Abstain: none
Motion carried
Authority to Staff Schools to begin 2018-19 School Year:
It was the recommendation of the superintendent that the Board of Education grant the authority to employ personnel in order to begin the 2018-19 school year with the appropriate staff. This recommendation was contingent upon receipt of all information required for employment and based upon Board approval at the following board meeting.
Mr. Gough moved and Mrs. Ritchey seconded a motion.
On roll call vote:
Aye: Gough, Ritchey, Titus, Coe
Nay: none Abstain: none
Motion carried
FY18 Tentative Budget/Establish Public Hearing Date:
Mr. Burgett presented the FY2019 fiscal year tentative budget to the Board of Education. He noted that the numbers in the budget were unaudited. He reported that the education fund revenues were based on receiving the same amount the district received the previous fiscal year. Under the new funding formula, no district will receive a lesser amount this fiscal year. As in last year’s budget, approximately $600,000 of General State Aid was place in the operations and Maintenance Fund. Educational fund expenses are a projection based on known hires (this includes reductions to staff made last spring) as of this time, any additions that are unknown are not included. He noted that if the state passes a budget prior to September, General State Aid numbers will be more concrete. Good news, he reported that a deficit reduction plan is not required by the district at this time. Highlights in the budget show just less than $27.8 million in projected revenues of nearly $26.9 million in projected expenses.
It was the recommendation of the superintendent that the Board of Education approve a Resolution Adopting the 2018-19 tentative budget for Community Unit School District No. 1 in accordance with the School Code and to place the tentative budget on file for public review for at least 30 days.
Further, the superintendent recommended that the Board of Education establish Wednesday, September 19, 2018 at 6:15pm, as the time for the public hearing on the tentative budget.
Mr. Gough moved and Mrs. Ritchey seconded a motion.
On roll call vote:
Aye: Gough, Ritchey, Titus, Coe
Nay: none Abstain: none
Motion carried
At 7:16pm, Mr. Gough moved to adjourn from the board meeting. Mrs. Ritchey seconded the motion.
On roll call:
Aye: Gough, Ritchey, Titus, Coe
Nay: none
Motion carried
http://www.charleston.k12.il.us/pdfs/bdminutes/2018-2019/7-18-2018RegularBdMtg.pdf
Alerts Sign-up