Village of Strasburg Board met January 15.
Here is the minutes provided by the Board:
The Strasburg Village Board of Trustees met on Monday, January 15, 2018 at the Strasburg Community Center. Village President Ron Thomas called the meeting to order at 6:30 p.m. will all reciting the “Pledge of Allegiance”.
In attendance were President Ron Thomas, Trustees Jack Clark, Cinda Held, Alice Jeisy, Anita Renshaw and Chuck Wade, Village Clerk Linda Oakley, Village Fiscal Clerk Lisa Rincker, Attorney Dustin Probst, Gary Kull, Joe Oakley and Lee Beckman, Milano & Grunloh. Trustee Bob Anderson was absent.
Village Clerk gave the Oath of Office to newly appointed Fiscal Clerk Lisa Rincker.
Mr. Beckman addressed the board regarding the bids that were opened for Phase 2 of the Waterline Replacement Grant. Motion by Trustee Clark to award Kieffer Brothers the alternate bid for a construction total of $579,678 was seconded by Trustee Wade. Motion voted on and carried. Anderson – absent; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea. 5 yea – 0 nay – 1 absent.
Motion by Trustee Wade to notify Rural Development that Kieffer Brothers Construction be awarded the project and that if project comes in over budget, the Village will contribute additional funds for contingencies if necessary was seconded by Trustee Held.. Motion voted on and carried. Anderson – absent; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea. 5 yea – 0 nay – 1 absent.
Clerk Oakley noted that the Village needs to apply for their NPDES license (sewer) which expires in June. Mr. Beckman noted that Milano and Grunloh can complete the application for the Village for a cost of $500. Motion by Trustee Wade to allow Milano and Grunloh to complete the application for a $500 fee was seconded by Trustee Held.. Motion voted on and carried. Anderson – absent; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea. 5 yea – 0 nay – 1 absent.
Mr. Beckman left the meeting at 6:47 pm.
Motion by Trustee Wade to approve the financial report, expenditures, transfer of funds, and the minutes of the December 18, 2017 meeting was seconded by Trustee Renshaw. Motion voted on and carried by voice vote.
Clerk/Treasurer Report – Presented the budget information with current receipts and expenditures.
Water & Sewer Report – Mr. Oakley noted that several water leaks has been repaired. One in the country east of Shirley Stremming’s, one at St. Paul’s, one south of the Feed Mill and one at Carolyn Stremming’s. Trustee Wade reported that the sewer inspection had gone well. The one lift station behind Krile’s had a 2 x 4 stuck in it. Vandevanter will give us a quote to move the electrical panels at the lift station in the park.
Trustee Wade noted that Vandevanter had given us a quote for the commercial sump pumps needed in York Acres Lift Station and the lift station at the park at a price of $637.55 each. Motion by Trustee Renshaw to purchase the two commercial sump pumps was seconded by Trustee Wade.. Motion voted on and carried. Anderson – absent; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea. 5 yea – 0 nay – 1 absent.
President Thomas noted that he had talked with Gary Calloway with the IEPA regarding a program designed to provide comprehensive on-site compliance assistance to small municipalities struggling to meet state and federal regulatory requirement. He will be asking Mr. Calloway to come talk to the board so that the board will be better informed of this program.
President Thomas also noted that a meeting had been held with Lee Beckman of Milano and Grunloh, Eric Emmerich of EJ Water, Paul Antrim, Mayor of Stewardson, and Trustee Chuck Wade. One of the discussion included a suggestion to form a sewer cooperative between Stewardson-Strasburg Schools and the two villages. With the cooperative, one of the villages would do away with their sewer lagoon, and all waste would be sent to the other village with two to three lift stations being installed.
Thomas also noted that EJ was going to work to increase the water at the school by putting in a pressurized tank to help with flow.
Streets & Alleys – Trustee Wade noted that the streets had been plowed for the first time. It was noted that the alley behind the Community Center would be finished to allow vehicles to exit towards the highway behind Boldt’s. The state will rock, add the stop sign and one way sign for the project.
The framework for the big overhead door for the east storage building at the water plant had been completed.
It was noted that Bob Adams was building a garage in back of his house. The water meter had been moved and he was going to have a new sewer tap. Mr. Oakley asked with Larry Root from Stewardson could help do the tap. Permission granted.
Economic & Community Development – No Report
Finance Committee – No Report.
Building & Business Expansion; Permits – Building Permit for a storage building was issued for Alan Moore.
York Acres – No Report
Community Center / Park – Trustee Held had been approached by Kurt Friese that a new drag is needed for the ball diamond. Request will be referred to the Lions Club.
Motion by Trustee Held to approve the Employment Agreement for retention of Dove and Dove for 2018 with the retainer fee of $3,750 was seconded by Trustee Renshaw.. Motion voted on and carried. Anderson – absent; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea. 5 yea – 0 nay – 1 absent.
Attorney’s Report – Mr. Probst noted he will be working on several easements for the Phase 2 waterline Replacement Project.
Business –
Motion by Trustee Held to adopt Resolution 18-1 “Establishment of Meeting Dates for 2018” was seconded by Trustee Jeisy. Motion voted on and carried by voice vote.
Motion by Trustee Held to donated $70 to the Stewardson-Strasburg Post Prom was seconded by Trustee Clark. Motion voted on and carried by voice vote.
Motion by Trustee Held to adopt Ordinance 18-1, “An Ordinance Authorizing the issuance of up to $266,000 Waterworks System Revenue Bonds of the Village of Strasburg, Shelby County, Illinois, for the Purpose of Defraying the Cost of Acquiring, Constructing, Improving and Extending Waterworks Facilities, and Related Matters” was seconded by Trustee Wade.. Motion voted on and carried. Anderson – absent; Clark – yea; Held – yea; Jeisy – yea; Renshaw – yea; Wade – yea. 5 yea – 0 nay – 1 absent.
President Thomas thanked Joe Oakley, Todd Apke and Itchy Brown for the long hours that they have put in with the frozen water meters and water leaks.
With no further business, the meeting was adjourned at 7:35 pm.
http://www.strasburgil.com/wp-content/uploads/2012/07/January-15-2018-Minutes.pdf
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