The Mattoon City Council met Oct. 18 to approve a tourism grant.
Here are the meeting's minutes, as provided by the council:
The City Council of the City of Mattoon held a regular meeting in the City Hall Council
Chambers on October 18, 2016.
Mayor Gover presided and called the meeting to order at 6:30 p.m.
Mayor Gover led the Pledge of Allegiance.
The following members of the Council answered roll call physically present: YEA
Commissioner Dave Cox, YEA Commissioner Sandra Graven, YEA Commissioner Rick Hall,
YEA Commissioner Preston Owen, and YEA Mayor Tim Gover.
Also physically present were City personnel: City Administrator Kyle Gill, City
Attorney Janett Winter-Black, Finance Director/Treasurer Beth Wright, Public Works Director
Dean Barber, Fire Chief Tony Nichols, Deputy Police Chief Jason Taylor, Arts & Tourism
Director Angelia Burgett, and City Clerk Susan O’Brien.
CONSENT AGENDA
Mayor Gover seconded by Commissioner Hall moved to approve the consent agenda
consisting of minutes of the regular meeting October 4, 2016, and bills and payroll for the first
half of October, 2016.
Bills & Payroll
first half of October, 2016
General Fund
Payroll $ 268,963.42
Bills $ 1,276,878.67
Total $ 1,545,842.09
Hotel Tax Administration
Payroll $ 2,926.61
Bills $ 4,382.22
Total $ 7,308.83
Insurance & Tort Jdgmnt
Bills $ 49,225.32
Total $ 49,225.32
Midtown TIF Fund
Bills $ 2,435.59
Total $ 2,435.59
Broadway East Bus Dist
Bills $ 3,718.65
Total $ 3,718.65
Water Fund
Payroll $ 35,700.78
Bills $ 23,772.74
Total $ 59,473.52
Sewer Fund
Payroll $ 36,885.15
Bills $ 51,155.90
Total $ 88,041.05
Health Insurance Fund
Bills $ 93,026.74
Total $ 93,026.74
Motor Fuel Tax Fund
Bills $ 79,294.39
Total $ 79,294.39
Mayor Gover declared the motion to approve consent agenda carried by the following
vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA
Commissioner Owen, YEA Mayor Gover.
PRESENTATIONS, PETITIONS AND COMMUNICATIONS
Mayor Gover opened the floor for Public questions/comments with no response.
Presentation: Acknowledging the retirement of Eric Finley from the Mattoon Police Department
after more than 27 years of service with the City.
Mayor Gover and Deputy Chief Taylor presented Shift Captain Eric Finley a plaque in
recognition of his retirement from the Mattoon Police Department with more than 27 years of service and
expounded on Shift Captain Finley’s service, mentoring of personnel, and work ethics.
NEW BUSINESS
Mayor Gover seconded by Commissioner Owen moved to approve Special Ordinance No. 2016-
1642, authorizing a contract and plan modifications with Aetna for the Administration of the self-insured
health plan and Delta Dental of Illinois for the Administration of the self-insured dental plan for
employees and retirees of the municipality; authorizing the continuation of an optional supplemental plan
for those current participants age 65 and over; and authorizing the mayor to sign all documents.
CITY OF MATTOON, ILLINOIS
SPECIAL ORDINANCE NO. 2016-1642
AN ORDINANCE AUTHORIZING AN AGREEMENT WITH AETNA FOR THE
ADMINISTRATION OF THE SELF-FUNDED MEDICAL AND PHARMACY BENEFIT PLAN
AND DELTA DENTAL OF ILLINOIS FOR THE ADMINISTRATION OF THE SELF-FUNDED
DENTAL BENEFIT PLAN FOR EMPLOYEES AND RETIREES OF THE MUNICIPALITY
WHEREAS, the City of Mattoon currently has health insurance through Coventry Health Care; and
WHEREAS, Coventry Health Care was acquired by Aetna, and Coventry Health Care will have its name
converted to Aetna effective January 1, 2017; and
WHEREAS, Aetna requires Plan Modifications in order to process the City of Mattoon’s health
insurance claims; and
WHEREAS, it is the desire of the Mattoon City Council to continue a relationship with the Aetna and
Delta Dental plans currently offered through the First Mid Insurance Group to the employees and retirees
of the City of Mattoon.
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL FOR THE CITY OF
MATTOON, COLES COUNTY, ILLINOIS, as follows:
Section 1. The Mayor is authorized to sign an agreement and Plan Modifications with Aetna for the
administration of the self-funded medical and pharmacy benefit plan and the Delta Dental plan for
employees and retirees of the municipality, copies of which are attached and incorporated by reference.
Section 2. The City has decided to continue to offer an optional supplemental health insurance for those
age 65 and older who are currently on the City’s health plan. This option allows the participant(s) to
return to the City’s primary health plan at renewal time as long as premiums have continued to be paid to
the City. The City reserves the right to discontinue the optional supplemental health insurance at its
discretion. If the City decides to discontinue the optional supplemental health insurance, those actively
participating at that time will be allowed to return to the City’s primary health plan as long as premiums
have continued to be paid to the City.
Section 3. This ordinance shall be deemed published as of the day of its adoption and approval by the
City Council.
Section 4. This ordinance shall be effective upon its approval as provided by law.
Upon motion by Mayor Gover, seconded by Commissioner Owen, adopted this 18th day of October
2016, by a roll call vote, as follows:
AYES (Names): Commissioner Cox, Commissioner Graven,
Commissioner Hall, Commissioner Owen,
Mayor Gover
NAYS (Names): None
ABSENT (Names): None
Approved this 18th day of October, 2016.
/s/Tim Gover
Tim Gover, Mayor
City of Mattoon, Coles County, Illinois
ATTEST: APPROVED AS TO FORM:
/s/Susan J. O’Brien /s/Janett Winter-Black
Susan J. O’Brien, City Clerk Janett Winter-Black, City Attorney
Recorded in the Municipality’s Records on October 18, 2016.
Mayor Gover opened the floor for comments/questions/discussion with no response.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA
Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Commissioner Hall seconded by Commissioner Cox moved to approve Council Decision Request
2016-1724, approving a $1,750 grant by the Tourism Advisory Committee from hotel/motel tax funds to
the Mattoon High School for hosting the Girls Holiday Basketball Tourney to be held December 27-29,
2016; and authorizing the mayor to sign the agreement.
Mayor Gover opened the floor for comments/questions/discussion with no response.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA
Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Commissioner Hall seconded by Commissioner Cox moved to approve Council Decision Request
2016-1725, approving a $2,500 grant by the Tourism Advisory Committee from hotel/motel tax funds to
the Mattoon Santa Chase for hosting their event to be held on November 19, 2016; and authorizing the
mayor to sign the agreement.
Mayor Gover opened the floor for comments/questions/discussion. Mayor Gover noted a
difference between the CDR totals and remaining balance. Commissioner Hall would look into it.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA
Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
DEPARTMENT REPORTS:
CITY ADMINISTRATOR/COMMUNITY DEVELOPMENT – noted meetings with Chamber
Director Dowd in preparation for the Midwest IDEX (ICSC) program for promotion of Mattoon, and
updated Council on the Inspection Department project reviews. Mayor Gover opened the floor for
questions with no response.
CITY ATTORNEY – had nothing to report. Mayor Gover opened the floor for questions with no
response.
CITY CLERK – reported on a productive insurance renewal meeting and 472 early voters
including several new registrations. Mayor Gover opened the floor for questions with no response.
FINANCE – noted the publication of the Annual Treasurer’s Report; reviewed the Financial
Report of September, 2016; announced the receipt of the third installment of property taxes and copies of
the Municipal Compliance Reports from the Fire and Police Pensions with an increase of approximately
$600,000 additional in recommended funding. Mayor Gover opened the floor for questions with no
response.
PUBLIC WORKS – updated Council on Public Works projects (Marshall Avenue, Heritage Park,
and Public Works Building). Mayor Gover opened the floor for questions with no response.
FIRE – reported on painting of fire hydrants, school events, academy graduation of Cole and
Mohr; otherwise, business as usual. Mayor Gover opened the floor for questions with no response.
POLICE – reported on 1400 calls for service, an officer being deployed to Afghanistan and
Officer Lawrence to graduate in December. Mayor Gover opened the floor for questions with no
response.
ARTS AND TOURISM – announced a new Mattoon Tourism & Arts sign at the Depot,
Lightworks sponsors, and availability of parade applications. Mayor Gover opened the floor for questions
with no response.
COMMENTS BY THE COUNCIL
Commissioners Cox, Graven, Hall, and Owen had no further comments. Mayor Gover
announced a telephone call from the General Electric Plant Manager with no recommendations received
from employees; therefore, the Plant will be closing in August 2017.
Commissioner Hall seconded by Commissioner Cox moved to adjourned at 6:47 p.m.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA
Commissioner Graven, YEA Commissioner Hall, NAY Commissioner Owen, YEA Mayor Gover.
/s/Susan J. O’Brien
City Clerk
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