East Central Reporter

City of Effingham City Council met July 15.

Here are the minutes provided by the council:

1. OPENING

1.1 Mayor Schutzbach Called the Meeting to Order

Time: 5:00

1.2 Roll Call

Present: Mayor Schutzbach and Commissioners Stephens, Micenheimer, and Niebrugge Absent: Commissioner Moeller

1.3 Pledge of Allegiance

2. OMNIBUS VOTE AGENDA

2.1 Regular City Council Meeting Minutes (07/01/2025) - City Clerk Nosbisch

Resolution: Approve

2.2 Executive Session City Council Meeting Minutes (05/06/2025) - City Clerk Nosbisch

Resolution: Approve

2.3 Resolution No. 105-2025, A Resolution Authorizing the Issuance of Liquor License to J & H Liquor, LLC d/b/a J & H Liquor - Mayor Schutzbach

Resolution: Adopt

2.4 Ordinance No. 032-2025, An Ordinance Amending Chapter 4 of the Municipal Code of the City of Effingham, Illinois (Liquor Control) J&H Liquor - Mayor Schutzbach Resolution: Pass

2.5 Ordinance No. 051-2025, An Ordinance Authorizing the Purchase of an Easement for Utility Purposes at 707 N. First St - Julienne Epplin Everett Revocable Trust - City Engineer Thoele

Resolution: Pass

2.6 Ordinance No. 054-2025, An Ordinance Authorizing the Sale of Real Estate (Home 2009, LLC, and Illinois limited liability company) - Economic Development Director Hull

Resolution: Pass

2.7 Resolution No. 100-2025, A Resolution Authorizing Execution of Proposal for Professional Engineering Services for FY2026 Water Main Replacements - City Engineer Thoele

Resolution: Adopt

2.8 Resolution No. 101-2025, A Resolution Authorizing Execution of Proposal From Vandevanter Engineering - Petro Lift Station - Public Works Director Heuerman

Resolution: Adopt

2.9 Resolution No. 102-2025, A Resolution Authorizing Execution of Proposals from Vandevanter Engineering - Henrietta Lift Station - Public Works Director Heuerman

Resolution: Adopt

2.10 Resolution No. 106-2025, A Resolution Declaring Certain Real Property and Improvements Thereon as being Dangerous and Unsafe - 416 N. Merchant - Building Official Polk

Resolution: Adopt

2.11 Omnibus Vote Agenda Approval

Resolution: Approve

Motion to approve by Commissioner Micenheimer, second by Commissioner Niebrugge

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Micenheimer, Stephens, and Niebrugge 3. PRESENTATIONS

4. ORDINANCES/RESOLUTIONS - ACTION ITEMS

4.1 Ordinance No. 056-2025, An Ordinance Authorizing Grant to Keller Convention Center - Economic Development Director Hull

Economic Development Director Hull stated this ordinance approves funds to assist with multiple improvements to the convention center in the amount not to exceed $600,000.

Motion to pass by Commissioner Stephens, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Micenheimer, Stephens, and Niebrugge

5. OTHER ACTION ITEMS

5.1 Bills and Requisitions

B. Payroll Check Register dated 07/11/2025 $ 414,485.62

C. Check Register dated 07/15/2025 $ 733,349.36

Motion to approve by Commissioner Micenheimer, second by Commissioner Niebrugge

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Micenheimer, Stephens, and Niebrugge

6. DISCUSSION

6.1 Resolution No. 108-2025, A Resolution Authorizing Renewal of Contract with DDI Media for Billboards for the 2025 - 2026 Calendar Years - Tourism Director Thoele

Tourism Director Thoele stated this resolution authorizes the renewal of contract with DDI Media for two billboards for the 2025 - 2026 calendar years.

There were no objections to bringing this item back to a future City Council Meeting.

6.2 Resolution No. 109-2025, A Resolution Authorizing Acceptance of Bid for 2025 Concrete Crushing Program from Surmeier & Surmeier - City Engineer Thoele

Public Works Director Heuerman stated this awards a contract in the amount of $98,000 to Surmeier & Surmeier, Inc. The work involves crushing stockpiles of wasted concrete and asphalt to reuse on City Public Works projects.

There were no objections to bringing this item back to a future City Council Meeting.

6.3 Downtown/Southtown TIF Rehabilitation Program (Ep Legends) - Economic Development Director Hull

Economic Development Director Hull stated Chad Hawkins with Ep Legends is requesting funds for a rehabilitation project at 209 North Fourth Street.

There were no objections to bringing this item back to a future City Council Meeting.

6.4 Change Order 1 - 2025 Sidewalk Replacement Program Phase 1 with F&C Concrete - City Engineer Thoele

Public Works Director Heuerman stated Change Order 1 adds sidewalk and pavement replacement along Jefferson Avenue and a few other smaller locations. The Jefferson Avenue work is in relation to the watermain installation being completed by the City water maintenance crews. The change order will increase the contract amount from $298,723 to $446,000.

There were no objections to bringing this item back to a future City Council Meeting. 6.5 Evergreen Avenue Reconstruction Project Bid Letting - City Engineer Thoele

Public Works Director Heuerman stated bids for the East Evergreen Avenue Reconstruction Project from Hidden Hills Drive to Willenborg Avenue will be opened on July 29, 2025, at 10:00am.

7. DEPARTMENTAL REPORTS

8. ANNOUNCEMENTS/COMMISSIONER COMMENTS

8.1 Reports from Commissioners

8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief Davis; City Engineer Thoele; Tourism Director Thoele; City Treasurer Polk; City Clerk Nosbisch

Economic Development Director Hull provided an Enterprise Zone annexation update.

Tourism Director Thoele provided updates on the upcoming Ham Jam Barbecue Contest and Ham City Jam Skateboarding Competition.

8.3 Public Participation

Mark Mayhood submitted a speaker's card and addressed the Council regarding City vehicle bids and any housing updates.

9. RECESS IN EXECUTIVE SESSION

9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining- Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)

9.2 Roll Call

10. ADJOURNMENT

10.1 Adjournment

Time: 5:17 PM

Motion to adjourn by Commissioner Micenheimer, second by Commissioner Niebrugge

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Stephens, and Niebrugge

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