East Central Reporter

City of Effingham City Council met May 20.

Here are the minutes provided by the council:

1. OPENING

1.1 Mayor Schutzbach Called the Meeting to Order

Time: 5:00

1.2 Roll Call

Present: Mayor Schutzbach and Commissioners Micenheimer, Stephens, and Moeller

1.3 Pledge of Allegiance

2. OMNIBUS VOTE AGENDA

2.1 Regular City Council Meeting Minutes (05/06/2025) - City Clerk Nosbisch

2.2 Executive Session City Council Meeting Minutes (04/01/2025) - City Clerk Nosbisch

Resolution: Approve

2.3 Resolution No. 060-2025, A Resolution Granting Permission to Allow a Portion of Streets to be Temporarily Closed for Magic & Mischief: A Fairy Market Event on June 7, 2025 - Tourism Director Thoele

Resolution: Adopt

2.4 Resolution No. 063-2025, A Resolution Accepting HACH Service Partnership Quotation for Services at the Water Treatment Plant - Public Works Director Heuerman

Resolution: Adopt

2.5 Resolution No. 064-2025, A Resolution Authorizing Acceptance of Quotation from Victor Stanley for Downtown Benches and Trash Receptacles Project - Public Works Director Heuerman

Resolution: Adopt

2.6 Resolution No. 066-2025, Resolution Authorizing Execution of an Intergovernmental Facility Use Agreement for the use of the Unit 50 Facilities - City Administrator Miller

Resolution: Adopt

2.7 Resolution No. 067-2025, A Resolution Authorizing Execution of an Agreement Between the City of Effingham and Illinois Fraternal Order of Police Labor Council Lodge #209 - Telecommunicators - City Administrator Miller

Resolution: Adopt

2.8 Resolution No. 068-2025, Resolution Authorizing Execution of an Intergovermental Facility Use Agreement for the use of the Unit 40 Facilities - City Administrator Miller

Resolution: Adopt

2.9 Resolution No. 075-2025, A Resolution Appointing a Member to the Effingham Public Library Board of Directors of the City of Effingham, Illinois - Mayor Schutzbach

Resolution: Adopt

2.10 Resolution No. 077-2025, A Resolution Appointing a Member to the Tourism Advisory Board of the City of Effingham, Illinois - Mayor Schutzbach

Resolution: Adopt

2.11 Resolution No. 078-2025, A Resolution of Economic Support for the 2025 Fourth of July Fireworks Celebration - Tourism Director Thoele

Resolution: Adopt

2.12 Resolution No. 081-2025, A Resolution Authorizing Acceptance of Proposal from Korte & Luitjohan for Wastewater Treatment Plant Gate Replacement Project - City Engineer Thoele

Resolution: Adopt

2.13 Resolution No. 082-2025, A Resolution Adopting a Tax Increment Finance Housing Redevelopment Program Agreement (Westendorf) - Economic Development Director Hull

Resolution: Adopt

2.14 Final Change Order 2 - 2024 South Banker Street Sidewalk Replacement - City Engineer Thoele

Resolution: Approve

2.15 Certificate of Project Completion and Release of Bonding - 2024 South Banker Street Sidewalk Replacement - City Engineer Thoele

Resolution: Approve

2.16 Certificate of Project Completion and Release of Bonding - North Merchant Street Reconstruction Project - City Engineer Thoele

Resolution: Approve

2.17 General Obligation Refunding Bonds (Alternate Revenue Source), Series 2012C, General Obligation Bonds (Alternate Revenue Source), Series 2017, General Obligation Refunding Bonds (Alternate Revenue Source), Series 2021A, Taxable General Obligation Bonds (Alternate Revenue Source), Series 2021B - City Administrator Miller Resolution:

Receive and File

2.18 P.C. Letter of Recommendation - Durbin - S Banker - Rezone NU to B2 and M1

2.19 P.C. Letter of Recommendation - Storage of America - 3221 S Banker - Special Use Permit 20

2.20 Omnibus Vote Agenda Approval

Resolution: Approve

Motion to approve by Commissioner Micenheimer, second by Commissioner Moeller

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Stephens, Micenheimer, and Moeller

3. PRESENTATIONS

3.1 Recognition of Citizens Police Academy Graduates - Police Chief McFarland

Police Chief McFarland presented graduates of the Citizens Police Academy a Certificate of Completion.

4. ORDINANCES/RESOLUTIONS - ACTION ITEMS

4.1 Resolution No. 083-2025, A Resolution Adopting a Downtown/Southtown Business Area Redevelopment Program Agreement (Effingham Storage Solutions 2 LLC) - Economic Development Director Hull

City Administrator Miller stated Effingham Storage Solutions plans to rehabilitate the outside of their building at 511 Vulcan Drive.

Motion to adopt by Commissioner Stephens, second by Commissioner Moeller

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Stephens, Micenheimer, and Moeller

4.2 Resolution No. 085-2025, This Resolution Authorizes Execution of Additional Services with Civil Design, Inc. for Merchant Street Phase 1 - City Engineer Thoele

City Engineer Thoele stated this resolution authorizes a change to an agreement with Civil Design Inc. for Merchant Street Phase 1 Project. The addition to the contract is $12,310.50 to increase the contract amount from $56,000 to $68,310.50.

Motion to adopt by Commissioner Moeller, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Stephens, Micenheimer, and Moeller

4.3 Ordinance No. 034-2025, An Ordinance Granting a Special Use Permit - Storage of America, LLC - Special Use Permit (20) Miniwarehouse in the B-2 or M-1 District - 3221 S. Banker Street - City Planner Koester

City Planner Koester stated the Plan Commission by a vote of 6 to 1 recommends a Special Use Permit for miniwarehouses be granted subject to the Developer providing landscaping and aesthetic building facade along Banker Street in accordance with the conceptual plan and renderings provided and additional landscaping and aesthetic building facade along the North and South property lines as reviewed and approved by the City Engineer.

Motion to pass by Commissioner Micenheimer, second by Commissioner Stephens

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Stephens, Micenheimer, and Moeller

5. OTHER ACTION ITEMS

5.1 Bills and Requisitions

A. Payroll Check Register dated 05/16/2025 $ 363,646.02

B. Check Register dated 05/20/2025 $ 1,160,967.68

Motion to approve by Commissioner Micenheimer, second by Commissioner Moeller

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Micenheimer, Stephens, and Moeller 6. DISCUSSION

6.1 Ordinance No. 042-2025, An Ordinance Amending Chapter 5: Amusements, Article II: Circuses and Carnivals, of the Municipal Code of the City of Effingham, Illinois - Deputy City Administrator Presley

Deputy City Administrator Presley stated this ordinance amends Chapter 5, Article II of the Municipal Code pertaining to Temporary Carnivals and Amusement Enterprises.

There were no objections to bringing this item back to a future City Council Meeting.

6.2 Ordinance No. 043-2025, An Ordinance Amending Division 10: Personnel Policies and Procedures, Subdivision 6: Conduct, Section 2-425.9: Drugfree Workplace, of the Municipal Code of the City of Effingham, Illinois - Deputy City Administrator Presley

Deputy City Administrator Presley stated this ordinance amends the Drug Free Workplace policy of the City to comply with state and federal statutes.

There were no objections to bringing this item back to a future City Council Meeting.

6.3 Ordinance No. 044-2025, An Ordinance Amending Chapter VIII, Article I and Article II of the Municipal Code of the City of Effingham, Illinois - City Administrator Miller

City Administrator Miller stated the City Council will determine the need for revisions and the establishment of rates stated in Chapter VIII of the Municipal Code of Effingham - Cemetery.

There were no objections to bringing this item back to a future City Council Meeting.

6.4 Resolution No. 079-2025, A Resolution Authorizing the Acceptance of Quote for the Purchase of an Outdoor Storm Warning Siren - Fire Chief Yochum

Fire Chief Yochum stated this resolution accepts a quote in the amount of $40,250.00 for an outdoor storm warning siren to alert the public of hazardous weather.

There were no objections to bringing this item back to a future City Council Meeting.

6.5 Resolution No. 080-2025, A Resolution Appointing Jacob Niebrugge to the City Council of the City of Effingham, Illinois - City Administrator Miller

City Administrator Miller stated the City Council deems it to be reasonable and necessary to appoint Jacob Niebrugge as Commissioner of the City Council of the City of Effingham, Illinois.

This item will be voted on at a Special City Council Meeting on May 27, 2025.

6.6 Resolution No. 084-2025, A Resolution Appointing a Member to the Board of Fire and Police Commission of the City of Effingham, Illinois - Mayor Schutzbach

Mayor Schutzbach stated this resolution appoints Rick Manford to the Board of Fire and Police Commission with his term to expire May 1, 2027.

6.7 Resolution No. 086-2025, A Resolution Authorizing Execution of Proposal from Civil Design, Inc. for FY 2025-2026 GIS Database & Online Mapping Portal - City Engineer Thoele

City Engineer Thoele stated this resolution authorizes execution of proposal from Civil Design, Inc. in the total amount of $50,000 for the 2025-2026 GIS Database & Online Mapping Portal. Payment for this project will be made from General, Sewer, and Water Funds.

There were no objections to bringing this item back to a future City Council Meeting.

6.8 Resolution No. 087-2025, A Resolution Accepting Proposal for Pavement Inspection and Management Services - City Engineer Thoele

City Engineer Thoele stated this resolution accepts a proposal from StreetScan USA Inc. in the total amount of $35,500 for pavement inspection and management services. Payment for this project will be made from General Funds.

There were no objections to bringing this item back to a future City Council Meeting.

6.9 Resolution No. 089-2025, A Resolution Accepting Quote for Wastewater Treatment Plant Sand Filter Media - Public Works Director Heuerman

City Engineer Thoele stated this resolution accepts the lowest quote from Ressler & Associates Inc. in the total amount of $34,693 for the Wastewater Treatment Plant Sand Filter Media. Payment for this project will be made from the Sewer Fund.

There were no objections to bringing this item back to a future City Council Meeting.

7. DEPARTMENTAL REPORTS

8. ANNOUNCEMENTS/COMMISSIONER COMMENTS

8.1 Reports from Commissioners

8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Polk; City Clerk Nosbisch

City Administrator Miller provided update on the mural project and provided clarification on the electrical aggregate with Homefield Energy.

8.3 Public Participation

9. RECESS IN EXECUTIVE SESSION

9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining- Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)

9.2 Roll Call

10. ADJOURNMENT

10.1 Adjournment

Time: 5:36 PM

Motion to adjourn by Commissioner Moeller, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Stephens, Moeller, and Micenheimer

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