East Central Reporter

City of Effingham City Council met May 6.

Here are the minutes provided by the council:

1. OPENING

1.1 Mayor Schutzbach Called the Meeting to Order

Time: 5:00

1.2 Roll Call

Present: Mayor Schutzbach and Commissioners Micenheimer, Stephens, and Moeller

1.3 Pledge of Allegiance

2. OMNIBUS VOTE AGENDA

2.1 Regular City Council Meeting Minutes (04/15/2025) - City Clerk Nosbisch Resolution: Approve

2.2 Executive Session City Council Meeting Minutes (03/18/2025) - City Clerk Nosbisch

Resolution: Approve

2.3 Treasurer's Report (March 2025)

2.4 Ordinance No. 033-2025, An Ordinance Amending the Zoning Ordinance of the City of Effingham - Stacey Durbin - Rezone Nonurban District to M-1 Light Industrial District and B-2 General Commercial District - S. Banker Street (US 45), Effingham, IL - City Planner Koester

Resolution: Pass

2.5 Ordinance No. 039-2025, An Ordinance Authorizing the Acquisition of a Temporary Use Permit and the Purchase of an Easement for Utility Purposes at 110 W. Jaycee Avenue - Kortney M. & Michael W. Conner - City Engineer Thoele

Resolution: Pass

2.6 Ordinance No. 040-2025 An Ordinance Authorizing the Sale and/or Disposal of Personal Property - Deputy City Administrator Presley

Resolution: Pass

2.7 Resolution No. 026-2025, A Resolution Authorizing Renewal of the City's Group Medical and Health Insurance Agreements - Deputy City Administrator Presley

Resolution: Adopt

2.8 Resolution No. 050-2025, A Resolution Authorizing an Agreement with Sarah Bush Lincoln Health Center for the Administration of an Employee Assistance Program - Deputy City Administrator Presley

Resolution: Adopt

2.9 Resolution No. 051-2025, A Resolution Granting Permission to Allow a Portion of City Streets to be Temporarily Closed for Fourth of July Fireworks - Tourism Director Thoele

Resolution: Adopt

2.10 Resolution No. 052-2025, A Resolution Authorizing Acceptance of Quote from Cogent, Inc. for Informational Technology - Water Treatment Plant - Public Works Director Heuerman

Resolution: Adopt

2.11 Resolution No. 059-2025, A Resolution Authorizing Acceptance of Quotes for West Jefferson Street Water Main Replacement Project - Public Works Director Heuerman Resolution: Adopt

2.12 Resolution No. 061-2025, A Resolution Granting Permission to Allow a Portion of City Streets to be Temporarily Closed for Outdoor Movie Night - Tourism Director Thoele

Resolution: Adopt

2.13 Resolution No. 062-2025, A Resolution Authorizing an Agreement with Diligent Corporation for Agenda Management Software - City Clerk Nosbisch

Resolution: Adopt

2.14 Certificate of Project Completion and Release of Bonding - Hendelmeyer & Blohm Street Improvement - City Engineer Thoele

Resolution: Approve

2.15 P.C. Certificate of Approval - Cross Pointe Subdivision Fifth Addition - City Planner Koester

2.16 Petition for Annexation - Rutledge - City Planner Koester

2.19 Resolution No. 071-2025, A Resolution Accepting Proposal for 2025 Street Resurfacing Project - City Engineer Thoele

Resolution: Adopt

2.20 Resolution No. 072-2025, A Resolution Accepting Proposal for 2025 Sidewalk Replacement Project - Phase I - City Engineer Thoele

Resolution: Adopt

2.21 Resolution No. 073-2025, A Resolution Accepting Proposal for 2025 Pavement Patching Program - City Engineer Thoele

Resolution: Adopt

2.22 Resolution No. 074-2025, A Resolution Authorizing Bid Proposal for 2025 Crack and Joint Sealing Program - City Engineer Thoele

Resolution: Adopt

2.23 Resolution No. 076-2025, A Resolution Accepting Proposal for Evergreen Avenue Generator - City Engineer Thoele

Resolution: Adopt

2.24 2025 Street Resurfacing Project Proposals - City Engineer Thoele

2.25 2025 Sidewalk Replacement Project - Phase I - City Engineer Thoele

2.26 2025 Pavement Patching Program - City Engineer Thoele

2.27 2025 Crack and Seal Program - City Engineer Thoele

2.28 Proposals for Evergreen Avenue Generator - City Engineer Thoele

2.29 Omnibus Vote Agenda Approval

Resolution: Approve

Motion to approve by Commissioner Moeller, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Stephens, Micenheimer, and Moeller

3. PRESENTATIONS

3.1 Introduction of New Firefighter Blake Poe - Fire Chief Yochum

Fire Chief Yochum introduced new Firefighter Blake Poe.

3.2 Introduction of Promoted 2nd Lieutenant Paid on Call Firefighters Jake Burrell & Chad Berg - Fire Chief Yochum

Fire Chief Yochum introduced newly promoted paid on call firefighters Jake Burrell and Chad Berg.

4. ORDINANCES/RESOLUTIONS - ACTION ITEMS

4.1 Resolution No. 065-2025, A Resolution Authorizing an Employment Contract - Mayor Schutzbach

City Administrator Miller stated this resolution authorizes an employment contract with City Administrator Steve Miller through April 30, 2027.

Motion to adopt by Commissioner Stephens, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Stephens, Micenheimer, and Moeller

4.2 Ordinance No. 038-2025, An Ordinance Annexing Territory to the City of Effingham, Illinois (Slavens Ridge Subdivision - Rutledge) - City Planner Koester

City Planner Koester stated this annexes the property of Jim and Lori Rutledge on North Third Street (US 45) - just north of Evergreen Avenue. It is in the Teutopolis Fire Protection District, they have been notified, and the ordinance provides for the payment of property taxes to TFPD per state statute.

Motion to adopt by Commissioner Moeller, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Stephens, Micenheimer, and Moeller

4.3 Resolution No. 069-2025, A Resolution Approving Final Plat No. 25-009F for Recording - Replat of Lots 16, 17 and 18 of Hidden Hills Subdivision - City Planner Koester

Motion to adopt by Commissioner Micenheimer, second by Commissioner Stephens

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Stephens, Micenheimer, and Moeller

4.4 Resolution No. 070-2025, A Resolution Authorizing Execution of Proposal for Construction from Feutz Construction - Santa Maria Avenue Extension - City Engineer Thoele

Motion to adopt by Commissioner Moeller, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Stephens, Micenheimer, and Moeller

5. OTHER ACTION ITEMS

5.1 Bills and Requisitions

A. Payroll Check Register dated 04/18/2025 $ 355,424.12

B. Payroll Check Register dated 05/02/2025 $ 344,087.25

C. Check Register dated 05/06/2025 $ 1,461,343.78

Motion to approve by Commissioner Micenheimer, second by Commissioner Moeller

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Micenheimer, Stephens, and Moeller

6. DISCUSSION

6.1 Resolution No. 060-2025, A Resolution Granting Permission to Allow a Portion of Streets to be Temporarily Closed for the Magic & Mischief: A Fairy Market Event on June 7, 2025 - Tourism Director Thoele

Tourism Director Thoele stated this resolution grants permission to allow a portion of streets and parking lots to be closed for the Magic & Mischief Fairy Market on June 7, 2025.

There were no objections to bringing this item back to a future City Council Meeting.

6.2 Resolution No. 063-2025, A Resolution Accepting HACH Service Partnership Quotation for Services at the Water Treatment Plant - Director of Public Works Heuerman

Public Works Director Heuerman stated this resolution accepts a quote from HACH in the total amount of $22,189.08 for a two-year maintenance partnership for services on existing equipment at the Water Treatment Plant.

There were no objections to bringing this item back to a future City Council Meeting.

6.3 Resolution No. 064-2025, A Resolution Authorizing Acceptance of Quotation from Victor Stanley for Downtown Benches and Trash Receptacles Project - Director of Public Works Heuerman

Public Works Director Heuerman stated this ordinance authorizes the acceptance of a quote from Victor Stanley in the total amount of $71,377.69 for the Downtown Benches and Trash Receptacles Project. Payment will be made from the Central TIF Fund. Heuerman noted an updated quote at a lower cost will be included on the next agenda for approval.

There were no objections to bringing this item back to a future City Council Meeting.

6.4 Resolution No. 066-2025, Resolution Authorizing Execution of an Intergovernmental Facility Use Agreement for the use of the Unit 50 Facilities - City Administrator Miller

City Administrator Miller stated it is in the best interest of the City of Effingham to enter into an agreement with Unit 50 to allow for the best use of Unit 50 Facilities in the event of certain emergencies and/or occurrences.

There were no objections to bringing this item back to a future City Council Meeting.

6.5 Resolution No. 067-2025, A Resolution Authorizing Execution of an Agreement Between the City of Effingham and Illinois Fraternal Order of Police Labor Council Lodge #209 - Telecommunicators - City Administrator Miller

City Administrator Miller stated This resolution authorizes the execution of a three-year collective bargaining agreement for the years of 2025-2028 between the City of Effingham and the Fraternal Order of Police Lodge #209 - Telecommunicators.

There were no objections to bringing this item back to a future City Council Meeting.

6.6 Resolution No. 068-2025, Resolution Authorizing Execution of an Intergovernmental Facility Use Agreement for the use of the Unit 40 Facilities - City Administrator Miller

City Administrator Miller stated it is in the best interest of the City of Effingham to enter into an agreement with Unit 40 to allow for the use of Unit 40 Facilities in the event of certain emergency situations and/or occurrences.

There were no objections to bringing this item back to a future City Council Meeting.

6.7 Resolution No. 075-2025, A Resolution Appointing a Member to the Effingham Public Library Board of Directors of the City of Effingham, Illinois - Mayor Schutzbach

Mayor Schutzbach stated this resolution appoints Grant Bushue to the Effingham Public Library Board of Directors with his three-year term to expire April 30, 2028.

There were no objections to bringing this item back to a future City Council Meeting.

6.8 Resolution No. 077-2025, A Resolution Appointing a Member to the Tourism Advisory Board of the City of Effingham, Illinois - Mayor Schutzbach

Mayor Schutzbach stated this resolution appoints Tonya Siner to the Tourism Advisory Board with her three-year term to expire on May 1, 2028.

There were no objections to bringing this item back to a future City Council Meeting.

Final Change Order 2 - 2024 Sanitary Sewer Improvements - City Engineer Thoele

Public Works Director Heuerman stated Final Change Order 2 in the total amount of $55,885.10 for 2024 Sanitary Sewer Improvements is recommended for balancing of quantities.

There were no objections to bringing this item back to a future City Council Meeting.

6.10 Downtown/Southtown TIF Rehabilitation Project - Economic Development Director Hull

Economic Development Director Hull stated Effingham Storage Solutions plans to rehabilitate the exterior of their building at 511 Vulcan Drive.

There were no objections to bringing this item back to a future City Council Meeting.

6.11 TIF Housing Rehabilitation Project - Economic Development Director Hull

Economic Development Director Hull stated the owner of 1007 S. Fifth Street plans to do a housing rehabilitation project in the Industrial TIF District.

There were no objections to bringing this item back to a future City Council Meeting.

6.12 HSHS & Stang Arts Mural Request - Tourism Director Thoele

Tourism Director Thoele stated HSHS St. Anthony's is commissioning a mural through Stang Arts in downtown Effingham. Stang Arts is requesting a partial closure of the City parking lot across from Big Papa's in May & June.

6.13 The Square Southtown Draft TIF Redevelopment Agreement - Commissioner Stephens

Commissioner Stephens stated this will discuss the potential terms and conditions of the redevelopment agreement with Square Southtown. City Administrator Miller provided background on the draft agreements. City Attorney Willenborg noted the work on additions of exhibits to the agreement. Council was in agreeance to move forward.

A revised draft will be provided at a future City Council Meeting.

6.14 Effingham 2050 Comprehensive Plan Steering Committee Meeting on May 15 - City Planner Koester

City Planner Koester stated the Effingham 2050 Comprehensive Plan is continuing with Steering Committee Meetings. Some sections of the Plan are nearing "final draft" status, others do require more input and work. With the New Comprehensive Plan, the City will be looking at "updating" the Zoning Ordinance, Subdivision Ordinance and possibly other sections of the City's Municipal Code (Code of Ordinances).

The next Steering Committee meeting on the Plan is scheduled for May 15. It will be an open house format meeting with the Plan Commission, Zoning Board of Appeals and City Council from 4:00 to 7:00 pm. Attendees will not be expected or required to stay the entire time but could come as schedules allow and review the progress so far.

Stephanie and Jacob will have the drafts of most sections of the New Comprehensive Plan – each set up at a station where the attendees could look over and provide comments, suggestions, etc. There will not be a formal presentation of the draft sections.

This would not end the Steering Committee Meetings but will get us closer to finalizing some sections while there would be more work to do on other sections – such as Housing, Special Areas, Schools, Future Land Use, etc.

7. DEPARTMENTAL REPORTS

8. ANNOUNCEMENTS/COMMISSIONER COMMENTS

8.1 Reports from Commissioners

8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Polk; City Clerk Nosbisch

Public Works Director Heuerman provided an update regarding pedestrian crossings

City Clerk Nosbisch stated meeting live streaming services resumed this meeting and would continue moving forward. Nosbisch also announced an updated online payment system for utility billing customers, along with the return of phone payment.

8.3 Public Participation

Scott Kabbes submitted a speaker's card to address the Council regarding item 6.13.

Gabe Koester submitted a speaker's card regarding an Eagle Scout Project at Bliss Park.

9. RECESS IN EXECUTIVE SESSION

9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining- Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); Review of Executive Session Minutes - Section 2 (c) (21); and Selection of Person to Fill a Public Office - Section 2(c)(3). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)

Motion to recess into executive session by Commissioner Moeller, second by Commissioner Micenheimer

Time: 6:16 PM

Purpose: Personnel- Section 2 (c) (1); Collective Bargaining- Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); Review of Executive Session Minutes - Section 2 (c) (21); and Selection of Person to Fill a Public Office - Section 2(c)(3)

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Moeller, Stephens, and Micenheimer

9.2 Roll Call

Present: Mayor Schutzbach and Commissioners Moeller, Stephens, and Micenheimer

10. ADJOURNMENT

10.1 Adjournment

Time: 7:17 PM

Motion to adjourn by Commissioner Moeller, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Stephens, Moeller, and Micenheimer

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