East Central Reporter

City of Effingham City Council met April 1.

Here are the minutes provided by the council:

1. OPENING

1.1 Mayor Schutzbach Called the Meeting to Order

Time: 5:00

1.2 Roll Call

Present: Mayor Schutzbach and Commissioners Micenheimer, and Moeller Absent: Commissioner Stephens and Gillenwater

1.3 Pledge of Allegiance

2. PUBLIC HEARING

2.1 Ordinance No. 027-2025, An Ordinance to Adopt the Annual Operating Budget for the City of Effingham, Illinois, for the Fiscal Year 2026 Beginning May 1,2025 and ending April 30,2026 - City Administrator Miller

The public hearing was opened at 5:02 PM

City Administrator Miller reviewed any changes and noted it will be placed on file Tuesday. Mayor Schutzbach closed the public hearing at 5:13 PM

2.2 Resolution No. 031-2025, A Resolution Establishing a 5-Year Capital Improvements Plan (CIP) and Maintenance Improvement Plan (MIP)for the Period of FY26-FY30, Inclusive - City Administrator Miller

The public hearing was opened at 5:14 PM

City Administrator Miller noted there are no changes.

Mayor Schutzbach closed the public hearing at 5:17 PM

5. PRESENTATIONS

5.1 Sexual Assault and Family Emergencies (SAFE) Prevention and Awareness Month - City Administrator Miller

Mayor Schutzbach stated this item was listed later in the agenda but moved ahead of item 3.

Donna Rouleau with SAFE requested the City Council allow teal bows and signs be placed on streetlights in the downtown area for the prevention and awareness month of April 2025.

3. RECESS IN EXECUTIVE SESSION

3.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining- Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)

Motion to recess into executive session by Commissioner Moeller, second by Commissioner Micenheimer

Time: 5:19 PM

Purpose: Collective Bargaining- Section 2 (c) (2)

Final Resolution: Motion Carried. 3-0

Yea: Mayor Schutzbach and Commissioners Moeller, and Micenheimer

3.2 Roll Call

Present: Mayor Schutzbach and Commissioners Moeller and Micenheimer

4. OMNIBUS VOTE AGENDA

4.1 Regular City Council Meeting Minutes (03/18/2025) - City Clerk Nosbisch

Resolution: Approve

4.2 Special City Council Meeting Minutes (03/18/2025) - City Clerk Nosbisch Resolution: Approve

4.3 Executive Session City Council Meeting Minutes (03/04/2025) - City Clerk Nosbisch

Resolution: Approve

4.4 Treasurer's Report (February 2025) - City Treasurer Polk

4.5 Ordinance No. 014-2025, An Ordinance Authorizing Purchase of Real Property for Utility Purposes at 107 Austin Avenue - Kathleen Marie Lybarger - City Engineer Thoele

Resolution: Pass

4.6 Ordinance No. 026-2025, An Ordinance Authorizing the Purchase of Real Property for Utility Purposes at 213 Austin Avenue - Jacob Schmidt - City Engineer Thoele

Resolution: Pass

4.7 Ordinance No. 031-2025, An Ordinance Granting a Special Use Permit - Effingham County - (9) Any public or government building or privately owned emergency service operation - 207 W. St. Anthony Avenue - City Planner Koester

Resolution: Pass

4.8 Resolution No. 027-2025, A Resolution Authorizing Execution of Professional Services Agreement with Milano & Grunloh Engineering - West Airport Road Project - City Engineer Thoele

4.9 Resolution No. 030-2025, A Resolution Granting Permission to Allow a Portion of Streets and Parking Lots to be Temporarily Closed for Tom Henderson 50th Anniversary State Farm event on June 6, 2025 - Tourism Director Thoele

4.10 Resolution No. 033-2025, A Resolution Adopting a Downtown/Southtown Business Area Redevelopment Agreement (The Thomas Shop) - Economic Development Director Hull

Resolution: Adopt

4.11 Plan Commission Letter of Recomemendation - Effingham County - Special Use 9 - 207 W St Anthony - City Planner Koester

4.12 Mary Swingler Subdivision - Certificate of Approval - City Planner Koester

4.13 Hidden Hills Subdivision, First Addition - Certificate of Approval - City Planner Koester

4.14 Omnibus Vote Agenda Approval

Mayor Schutzbach stated items 4.5, 4.6, and 4.7 are pulled from the Omnibus Vote Agenda.

Motion to approve by Commissioner Moeller, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 3-0

Yea: Mayor Schutzbach and Commissioners Micenheimer and Moeller

6. ORDINANCES/RESOLUTIONS - ACTION ITEMS

6.1 Ordinance No. 029-2025, An Ordinance Authorizing the Execution of a Land Option Purchase Agreement (Harvest Land Holdings, LLC) - Economic Development Director Hull

Mayor Schutzbach stated this item was pulled from the agenda.

6.2 Resolution No. 047-2025, A Resolution Approving Final Plat No. 25-002F for Recording - Mary Swingler Subdivision - City Planner Koester

City Planner Koester stated this is a replat of three tracts (one tax parcel) into two lots with one lot on Cleveland Street and one on Temple Avenue. Lot 2 on Cleveland Street exceeds the three to one width to depth ration and is recommended for approval as submitted.

Motion to adopt by Commissioner Micenheimer, second by Commissioner Moeller

Final Resolution: Motion Carried. 3-0

Yea: Mayor Schutzbach and Commissioners Micenheimer and Moeller

6.3 Resolution No. 039-2025, A Resolution Approving Final Plat No. 25-008F for Recording - Hidden Hills Subdivision, First Addition - City Planner Koester

City Planner Koester stated this is the 2nd Phase of Hidden Hills Subdivision and is in conformance with the approved Preliminary Plat of Hidden Hills Subdivision. Please note the approval of the Preliminary Plat included approval of Lots 37, 38, 42 and 43 have widths less than the required 70 feet. Adoption of this resolution would formally approve those lots with less than 70 feet. The lots do sufficient width at the front yard setback to provide suitable building sites.

Motion to adopt by Commissioner Moeller, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 3-0

Yea: Mayor Schutzbach and Commissioners Micenheimer and Moeller

7. OTHER ACTION ITEMS

7.1 Bills and Requisitions

A. Payroll Check Register dated 03/21/2025 $ 353,106.43 B. Check Register dated 04/01/2025 $ 847,518.13

Motion to approve by Commissioner Micenheimer, second by Commissioner Moeller

Final Resolution: Motion Carried. 3-0

Yea: Mayor Schutzbach and Commissioners Micenheimer and Moeller

8. DISCUSSION

8.1 Ordinance No. 023-2025, Fiscal Year 2026 Appointment Ordinance - Deputy City Administrator Presley

Deputy City Administrator Presley stated this ordinance authorizes the appointment of officials for Fiscal Year 2026.

There were no objections to bringing this item back to a future City Council Meeting.

8.2 Ordinance No. 028-2025, An Ordinance Establishing Pay Ranges for the Various Non Union Salaried and Hourly Positions within the Service of the City for Fiscal Year 2026 - City Administrator Miller

City Administrator Miller stated this is for the pay ranges for salaried and hourly employees is established, meaning that on and after May 1, 2025, the minimum pay scale per each category is hereby established for each position, other than those covered by collective bargaining agreements within the service of the City.

There were no objections to bringing this item back to a future City Council Meeting.

8.3 Ordinance No. 030-2025, An Ordinance Approving the Continuation of a Downtown/Southtown Business Area Redevelopment Program Policy - Economic Development Director Hull

City Administrator Miller stated this ordinance renews the Downtown/Southtown Business Area Redevelopment Program.

There were no objections to bringing this item back to a future City Council Meeting.

8.4 Resolution No. 032-2025, A Resolution Authorizing a Monetary Contribution to Effingham City/County Committee on Aging - City Administrator Miller

City Administrator Miller stated the Effingham City/County Committee on Aging in serving the needs of senior citizens throughout the City of Effingham is requesting support funding. The City of Effingham would pay $25,000 from the City's General Fund.

There were no objections to bringing this item back to a future City Council Meeting.

8.5 Resolution No. 034-2025, A Resolution Authorizing Execution of Agreement for Engineering Services with Civil Design, Inc. for the North First Street Reconstruction - City Engineer Thoele

Public Works Director Heuerman stated this resolution accepts a proposal from Civil Design, Inc. in the total amount of $52,080 for Construction Engineering Services for the North First Street Reconstruction from Temple to Roadway Avenue Project. Payment for this project will be made from the General Fund.

There were no objections to bringing this item back to a future City Council Meeting.

8.6 Resolution No. 035-2025, A Resolution Adopting Housing Redevelopment Program Policy - Economic Development Director Hull

City Administrator Miller stated this resolution renews the TIF Housing Redevelopment Program.

There were no objections to bringing this item back to a future City Council Meeting.

8.7 Resolution No. 036-2025, A Resolution Authorizing Execution of Local Public Agency Engineering Services Agreement - Veteran Dr. & Jaycee Ave. Bike Path/Pedestrian Bridge & Sidewalk - Public Works Director Heuerman

Public Works Director Heuerman stated this resolution authorizes execution of local public agency engineering services agreement for Veterans Drive and Jaycee Avenue bike path and pedestrian walkway & bridge in the total amount of $75,000. Payment for this project will be made from Motor Fuel Tax Fund (MFT).

There were no objections to bringing this item back to a future City Council Meeting.

8.8 Resolution No. 037-2025, A Resolution Authorizing Execution of Agreement for Reimbursable Utility Adjustment with Ameren Illinois - Evergreen Box Culvert Replacement Project - City Engineer Thoele

Public Works Director Heuerman stated this resolution authorizes an agreement with Ameren Illinois in the total amount of $307,486.02 for the relocation of gas main for Evergreen Box Culvert Replacement Project. Payment for this project will be made from the General Funds.

There were no objections to bringing this item back to a future City Council Meeting.

8.9 Resolution No. 038-2025, A Resolution Authorizing Acceptance of a Quote from CivicPlus for Municipal Code Republication - City Clerk Nosbisch

City Clerk Nosbisch stated this resolution authorizes the acceptance of a quote from CivicPlus for republication services for the City of Effingham Municipal Code. Payment for this project will be made from the General Fund in the amount of $25,920.00.

There were no objections to bringing this item back to a future City Council Meeting.

8.10 Resolution No. 040-2025, A Resolution Authorizing an Intergovernmental Agreement with Illinois Department of Transportation and the City of Effingham - Street Sweeping Agreement - Public Works Director Heuerman

Public Works Director Heuerman stated this resolution authorizes an Intergovernmental Agreement with Illinois Department of Transportation and the City of Effingham for routine street sweeping of State Routes within city limits. The City will invoice Illinois Department of Transportation quarterly in the amount of $5,909.23 for a total annual amount of $23,636.93.

There were no objections to bringing this item back to a future City Council Meeting.

8.11 Resolution No. 041-2025, A Resolution Appointing Members to the Effingham Public Library Board of Directors of the City of Effingham, Illinois - Mayor Schutzbach

Mayor Schutzbach stated this resolution reappoints Steve Miller and Lisa Koerner as members of the Effingham Public Library Board of Directors with their three-year term to expire April 30, 2028.

There were no objections to bringing this item back to a future City Council Meeting.

8.12 Resolution No. 042-2025, A Resolution Appointing a Member to the Enterprise Zone Commission of the City of Effingham, Illinois - Mayor Schutzbach

Mayor Schutzbach stated this resolution reappoints Jake Buhnerkempe as a member of the Enterprise Zone Commission with his three-year term to expire on May 1, 2028.

There were no objections to bringing this item back to a future City Council Meeting.

8.13 Resolution No. 043-2025, A Resolution Appointing a Member to the Board of Fire and Police Commission of the City of Effingham, Illinois - Mayor Schutzbach Mayor Schutzbach stated this resolution reappoints Dave Storm as a member of the Board of Fire and Police Commission with his three-year term to expire on May 1, 2028.

There were no objections to bringing this item back to a future City Council Meeting.

8.14 Resolution No. 044-2025, A Resolution Appointing a Member to the Human Relations Commission of the City of Effingham, Illinois - Mayor Schutzbach

Mayor Schutzbach stated this resolution reappoints Clara Koester as a member of the Human Relations Commission with her three-year term to expire May 1, 2028.

There were no objections to bringing this item back to a future City Council Meeting.

8.15 Resolution No. 045-2025, A Resolution A Member to the Plan Commission of the City of Effingham, Illinois - Mayor Schutzbach

Mayor Schutzbach stated this resolution reappoints Ken Wohltman and appoints Andrew Grunloh as members of the Plan Commission with their three-year term to expire on May 1, 2028.

There were no objections to bringing this item back to a future City Council Meeting.

8.16 Resolution No. 046-2025, A Resolution Appointing a Member to the Police Pension Board of Trustees of the City of Effingham, Illinois - Mayor Schutzbach

Mayor Schutzbach stated This resolution reappoints John Richards to the Police Pension Board of Trustees with his two-year term to expire on May 1, 2027.

There were no objections to bringing this item back to a future City Council Meeting.

8.17 Resolution No. 048-2025, A Resolution Appointing Members to the Tourism Advisory Board of the City of Effingham, Illinois - Mayor Schutzbach

Mayor Schutzbach stated This resolution appoints Michael McHugh and reappoints Betsy Yager as members of the Tourism Advisory Board with their three-year terms to expire on May 1, 2028.

There were no objections to bringing this item back to a future City Council Meeting.

8.18 Resolution No. 049-2025, A Resolution Appointing Members to the Zoning Board of Appeals of the City of Effingham, Illinois - Mayor Schutzbach

Mayor Schutzbach stated this resolution reappoints Mark Thies and Brandon Weber and appoints Andrew Grunloh as members of the Zoning Board of Appeals with their five-year terms to expire on May 1, 2030.

There were no objections to bringing this item back to a future City Council Meeting.

8.19 Effingham 2050 Comprehensive Plan - City Planner Koester

City Planner Koester provided an update on the Steering Committee is meeting again and will be reviewing draft sections of the New Comprehensive Plan. At the March 20 Steering Committee Meeting, while it was not on the agenda, there was a lot of discussion on housing with the suggestion of having another Focus Group Meeting on Housing. There was also a request for the number of building permits for residential in the past few years. From 2019 to Jan. 1 this year - 8 attached Single Family/Duplex dwelling units, 115 single family dwelling units and 132 Multi Family dwelling units.

8.20 Tax Increment Finance House Redevelopment (You and Me 2022, LLC) - Economic Development Director Hull

City Administrator Miller stated You and Me 2022, LLC is planning to rehabilitate a home at 204 W. Eiche Avenue.

There were no objections to bringing this item back to a future City Council Meeting.

9. DEPARTMENTAL REPORTS

10. ANNOUNCEMENTS/COMMISSIONER COMMENTS

10.1 Reports from Commissioners

10.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Polk; City Clerk Nosbisch

10.3 Public Participation

Mark Mayhood submitted a speaker's card regarding budget and the purchasing process for vehicles.

11. RECESS IN EXECUTIVE SESSION

11.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)

Motion to recess into executive session by Commissioner Moeller, second by Commissioner Micenheimer

Time: 6:49 PM

Purpose: Litigation - Section 2 (c) (11)

Final Resolution: Motion Carried. 3-0

Yea: Mayor Schutzbach and Commissioners Moeller and Micenheimer

11.2 Roll Call

Present: Mayor Schutzbach and Commissioners Moeller and Micenheimer

12. ADJOURNMENT

12.1 Adjournment

Time: 7:06 PM

Motion to adjourn by Commissioner Micenheimer, second by Commissioner Moeller

Final Resolution: Motion Carried. 3-0

Yea: Mayor Schutzbach and Commissioners Moeller and Micenheimer

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