East Central Reporter

City of Effingham City Council met March 18.

Here are the minutes provided by the council:

1. OPENING

1.1 Commissioner Micenheimer Called the Meeting to Order

Time: 5:00

1.2 Roll Call

Present: Commissioners Micenheimer, Moeller, Stephens, and Gillenwater

Absent: Mayor Schutzbach

1.3 Pledge of Allegiance

2. OMNIBUS VOTE AGENDA

2.1 Regular City Council Meeting Minutes (03/04/2025) - City Clerk Nosbisch

Resolution: Approve

2.2 Ordinance No. 024-2025, An Ordinance Authorizing the Execution of a Letter of Intent (Harvest Renewables) - Economic Development Director Hull

Resolution: Pass

2.3 Ordinance No. 025-2025, An Ordinance Authorizing a Tree Preservation Policy within the City of Effingham - Public Works Director Heuerman

Resolution: Pass

2.4 Resolution No. 018-2025, A Resolution Authorizing the Purchase of Christmas Light Displays from Holiday Outdoor Decor - Tourism Director Thoele

Resolution: Adopt

2.5 Resolution No. 019-2025, A Resolution Authorizing Certificate of Authority by Vote - Public Works Director Heuerman

Resolution: Adopt

2.6 Resolution No. 025-2025, A Resolution Authorizing the Sell or Trade of Firearms by the City of Effingham Police Department - Deputy City Administrator Presley

Resolution: Adopt

2.7 Resolution No. 029-2025, A Resolution Accepting Bid and Awarding Contract for the North First Street Reconstruction - City Engineer Thoele

Resolution: Adopt

2.8 Final Change Order 1 - 2024 Street Maintenance Aggregate Stockpiling - City Engineer Thoele

Resolution: Approve

2.9 Certificate of Project Completion and Release of Bonding - 2024 Street Maintenance Aggregate Stockpiling - City Engineer Thoele

Resolution: Approve

2.10 Omnibus Vote Agenda Approval

Resolution: Approve

Motion to approve by Commissioner Moeller, second by Commissioner Stephens Final Resolution: Motion Carried. 4-0

Yea: Commissioners Micenheimer, Moeller, Stephens, and Gillenwater

3. PRESENTATIONS

3.1 Child Abuse Prevention Month - City Administrator Miller

Meghan Rewers with Crisis Nursery of Effingham County presented to the Council regarding placing blue bows on Jefferson Avenue from Front Street to Third Street from Monday, April 14th to Wednesday, April 30th in recognition of Child Abuse Prevention Month.

3.2 Lifesaving Award - Police Chief McFarland and City Administrator Miller Lifesaving Awards were presented to Lieutenant Aaron Lange and Fire Chief Brant Yochum.

4. ORDINANCES/RESOLUTIONS - ACTION ITEMS

4.1 Resolution No. 028-2025, A Resolution Authorizing Acceptance of a Proposal from Granicus for Remote Broadcast System Equipment - City Clerk Nosbisch

Motion to adopt by Commissioner Moeller, second by Commissioner Stephens

Final Resolution: Motion Carried. 4-0

Yea: Commissioners Micenheimer, Moeller, Stephens, and Gillenwater

5. OTHER ACTION ITEMS

5.1 Bills and Requisitions

A. Payroll Check Register dated 03/07/2025 $ 353,749.62

B. Check Register dated 03/18/2025 $ 662,099.30

Motion to approve by Commissioner Micenheimer, second by Commissioner Gillenwater Final Resolution: Motion Carried. 4-0

Yea: Commissioners Micenheimer, Moeller, Stephens, and Gillenwater

6. DISCUSSION

6.1 Resolution No. 027-2025, A Resolution Authorizing Execution of Professional Services Agreement with Milano & Grunloh Engineering - West Airport Road Project - City Engineer Thoele

Public Works Director Heuerman stated this resolution authorizes the professional services agreement with Milano & Grunloh in the total amount of $541,966 for the West Airport Road Project. Payment for this project will be funded by DCEO Grant and the General Fund.

There were no objections to bringing this item back to a future City Council Meeting.

6.2 Resolution No. 030-2025, A Resolution Granting Permission to Allow a Portion of Streets and Parking Lots to be Temporarily Closed for Tom Henderson 50th Anniversary State Farm event on June 6, 2025 - Tourism Director Thoele

Tourism Director Thoele stated this resolution grants permission to allow street closures for the Tom Henderson 50th Anniversary State Farm event on June 6, 2025.

There were no objections to bringing this item back to a future City Council Meeting.

6.3 Downtown/Southtown Redevelopment Program (The Thomas Shop) - Economic Development Director Hull

Economic Development Director Hull stated The Thomas Shop is requesting funds for a rehabilitation project at 200 W. Jefferson.

There were no objections to bringing this item back to a future City Council Meeting. 6.4 Harvest Renewables Draft Agreement - Economic Development Director Hull

Economic Development Director Hull stated Harvest Renewables is looking to purchase 30 acres from the City property located on South Route 45 for a proposed project.

There were no objections to bringing this item back to a future City Council Meeting.

6.5 Effingham County Special Use Permit - City Planner Koester

City Planner Koester stated Effingham County petitioned for a Special Use Permit (9) "Any public or government building or privately owned emergency service operation" at 207 W. St. Anthony to be utilized as the Effingham County Coroner's Office and Morgue. No one testified in opposition and the Plan Commission unanimously recommended the Special Use Permit be granted.

7. DEPARTMENTAL REPORTS

8. ANNOUNCEMENTS/COMMISSIONER COMMENTS

8.1 Reports from Commissioners

8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Polk; City Clerk Nosbisch

8.3 Public Participation

9. RECESS IN EXECUTIVE SESSION

9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining- Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)

Motion to recess into executive session by Commissioner Moeller, second by Commissioner Micenheimer

Time: 5:25 PM

Purpose: Litigation - Section 2 (c) (11); Review of Executive Session Minutes - Section 2 (c) (21)

Final Resolution: Motion Carried. 4-0

Yea: Commissioners Gillenwater, Moeller, Stephens, and Micenheimer

9.2 Roll Call

Present: Commissioners Gillenwater, Moeller, Stephens, and Micenheimer

10. ADJOURNMENT

10.1 Adjournment

Time: 5:50 PM

Motion to adjourn by Commissioner Moeller, second by Commissioner Stephens Final Resolution: Motion Carried. 4-0

Yea: Commissioners Gillenwater, Moeller, Stephens, and Micenheimer

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