Village of Montgomery Board of Trustees met March 10

Village of Montgomery Board 2023-2025 | Village of Montgomery

By East Central Reporter Reports

Apr 10, 2025

Village of Montgomery Board of Trustees met March 10.

Here are the minutes provided by the board:

I. President Brolley called the meeting to order at 7:03 p.m. followed by the Pledge of Allegiance.

II. Roll Call

Trustee Matt Bauman No

Trustee Steve Jungermann Yea

Trustee Ben Brzoska Yea

Trustee Doug Marecek Yea

Trustee Dan Gier Yea

Trustee Theresa Sperling Yea

Village Clerk Debbie Buchanan Yea

Also present: Village Administrator Jeff Zoephel, Assistant Village Administrator Meghan Ostreko, Village Attorney Brandy Quance, Engineer Peter Wallers, Engineer Chris Ott, Director of Community Development Sonya Abt, Director of Public Works Mark Wolf, Director of Finance Jennifer Milewski, Chief Phil Smith, Manager Patrick Burke, and guests.

III. Public Participation

A. Oswego Senior Center Presentation. Michele Bergeron, Executive Director explained they purchased the old Police Station in 2002 and have been running activities and growing ever since. They are working to expand services and raise funds for renovations, and are looking for sponsors and donors.

B. Proclamation for National Social Worker Month. President Brolley read the proclamation, after which Trustee Marecek made a motion to approve, seconded by Trustee Jungermann. The motion carried by voice vote. Police Social Worker Erica Lopez thanked the Board and read a response.

C. Public Comment. Eight residents spoke against the proposed Youth Center, citing concerns with crime in the area, traffic and the impact on the neighborhood. A chief objection was the rezoning to commercial and concerns that it would open up possible other commercial uses in the future. One resident spoke in favor of Wayside Cross and their programs. One resident also spoke against the proposed liquor license at Chicagoland Supermall.

IV. Consent Agenda

A. Minutes of February 24, 2025, Village Board Meeting.

B. Accounts Payable Summary Report through March 10th, 2025, in the Amount of $8,251,192.56.

C. Water Production Report for February 2025.

D. Community Development Report for February 2025.

E. Reappointment of Erik Barnes to the Police Pension Board.

F. Reappointment of Kendall Wilson to the Board of Fire and Police Commissioners. Trustee Marecek moved to approve Items A-F of the Consent Agenda, seconded by Trustee Brzoska.

5 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Brzoska, Trustee Gier, Trustee Sperling and Trustee Jungermann voting yea.

Monday, March 10, 2025 7:00 p.m.

Village of Montgomery Village Board Meeting Minutes

V. Items for Separate Action

A. Renewal of agreement with Kendall County for the provision of demand-response transportation.

Administrator Zoephel stated the Village has been a member of Kendall County Transit for the past many years and has paid $16,000 annually. They are now requesting a price increase that will be phased in over three years. The annual cost is based on population. Trustees agreed this is an important service for the disabled.

Trustee Sperling moved to approve Renewal of agreement with Kendall County for the provision of demand-response transportation, seconded by Trustee Marecek.

5 Yea. 0 No. Motion carried. Trustee Sperling, Trustee Jungermann, Trustee Marecek, Trustee Brzoska and Trustee Gier voting yea.

B. Ordinance 2120 Adopting the Official Zoning Map for the Village of Montgomery (First Reading).

Director Abt noted annual updates are required by March 31st each year. This map reflects zoning changes in 2024. This will be on the Consent Agenda at the next meeting.

C. Recommendation of the Planning and Zoning Commission on PZC 2025-001, Preliminary/Final Subdivision, Rezoning, Special Use and Variances (Wayside Cross Ministries – Youth Activity Center).

Trustee Abt explained that Wayside Cross wants to purchase part of St. Olaf’s property and rezone Lot 2 to develop a 12,000+ SF youth activity center. It will serve students ages 5-17, approximately 35 after school and 70 in a summer program. It is currently zoned residential, so they are requesting to rezone to commercial B-1 with a Special Use for recreation, and requesting some variances due to the irregular shape of the lot. The PZC held a public hearing and recommended approval with conditions.

Several people from Wayside Ministries spoke, explaining their programs to enhance health and education. This facility will serve youth from School District 131 in Montgomery and Aurora. Students are bussed there and then bussed home after the program, so it doesn’t cause additional traffic. The speakers attempted to address the concerns of the area residents, and noted that this same program has already been operating in the basement of St. Olaf’s for the past 14 years.

Some discussion was held on building signage, and possible alternatives to business zoning. Trustee Jungermann suggested the landscape trees should be blue spruce and a minimum of 10 feet to screen better. Trustee Jungermann said the School District needs something like this to help the students in the area. Engineer Wallers said the two stormwater basins will drain within 72 hours and then be dry.

Trustee Marecek moved to approve Recommendation of the Planning and Zoning Commission on PZC 2025-001, Preliminary/Final Subdivision, Rezoning, Special Use and Variances (Wayside Cross Ministries – Youth Activity Center), seconded by Trustee Jungermann.

5 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Brzoska, Trustee Gier, Trustee Sperling and Trustee Jungermann voting yea.

D. Ordinance 2121 Granting a Special Use and Variances and Approving a Zoning Map Amendment and A Preliminary Plat of Subdivision (Wayside Cross Ministries – Youth Activity Center) (First Reading).

This was First Reading only.

E. Award of Contract to Builders Paving, LLC in an Amount of $3,027,808.00 for the 2025 MFT & Infrastructure Road Program.

Engineer Ott stated three bids were received and this is the low bid, which is under the estimate.

Trustee Gier moved to approve Award of Contract to Builders Paving, LLC in an Amount of $3,027,808.00 for the 2025 MFT & Infrastructure Road Program, seconded by Trustee Brzoska.

5 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Jungermann, Trustee Marecek, and Trustee Brzoska voting yea.

F. Resolution 25-008 for Improvements Under the Illinois Highway Code (MFT Funds) for the 2025 MFT & Infrastructure Road Program in the amount of $2,000,000.00. Engineer Ott said this is an MFT year and the Village is budgeted to use $2 million this year.

Trustee Jungermann moved to approve Resolution 25-008 for Improvements Under the Illinois Highway Code (MFT Funds) for the 2025 MFT & Infrastructure Road Program in the amount of $2,000,000.00, seconded by Trustee Gier.

5 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Brzoska, Trustee Gier and Trustee Sperling voting yea.

G. 2025 MFT & Infrastructure Road Program - Construction Engineering Agreement. Director Wolf explained this for a PSA with EEI for construction observation for the project just awarded to Builders Paving.

Trustee Gier moved to approve 2025 MFT & Infrastructure Road Program - Construction Engineering Agreement, seconded by Trustee Jungermann.

5 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Jungermann, Trustee Marecek and Trustee Brzoska voting yea.

H. Ordinance 2118 Authorizing and Providing for an installment Purchase agreement for the Purpose of Paying the cost of Purchasing Real or Personal Property, or both, in and for the Village, and Authorizing and Providing for the Issue of the Village's Debt Certificates, Series 2025 in an Aggregate Principal Amount not to Exceed $29,500,000 Evidencing the Rights to Payment Under the Agreement, Prescribing the Details of the Agreement and Certificates, and Providing for the Security for and Means of Payment Under the Agreement of the Certificate. (Second Reading).

Director Milewski stated this relates to the DWC transmission line plus an additional $500,000 for water meter replacement. There is no prepayment penalty and the Village intends to close on the bonds March 18th. President Brolley asked about the status of the WIFFIA loan, and Director Milewski said at this point funds have been released and she feels positive the Village will receive that funding. However, the Village would not draw on that loan until FY2027 due to lower interest rates elsewhere.

Trustee Brzoska moved to approve Ordinance 2118 Authorizing and Providing for an installment Purchase agreement for the Purpose of Paying the cost of Purchasing Real or Personal Property, or both, in and for the Village, and Authorizing and Providing for the Issue of the Village's Debt Certificates, Series 2025 in an Aggregate Principal Amount not to Exceed $29,500,000 Evidencing the Rights to Payment Under the Agreement, Prescribing the Details of the Agreement and Certificates, and Providing for the Security for and Means of Payment Under the Agreement of the Certificate. (Second Reading), seconded by Trustee Jungermann.

5 Yea. 0 No. Motion carried. Trustee Brzoska, Trustee Gier, Trustee Sperling, Trustee Jungermann and Trustee Marecek voting yea.

I. Ordinance 2119 Amending Chapters 1 (General Provisions), 2 (Administration) and 20 (Water and Sewer) of the Village Code of Ordinances (Second Reading).

Director Milewski noted an amendment was made regarding repairs to leaks on private water mains.

Trustee Gier moved to approve Ordinance 2119 Amending Chapters 1 (General Provisions), 2 (Administration) and 20 (Water and Sewer) of the Village Code of Ordinances (Second Reading), seconded by Trustee Marecek.

5 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Jungermann, Trustee Marecek and Trustee Brzoska voting yea.

J. Resolution 2025-007 Amending and Restating the Village of Montgomery's Financial Policy.

Director Milewski said the financial policies and been reviewed and amended to strengthen them.

Trustee Marecek moved to approve Resolution 2025-007 Amending and Restating the Village of Montgomery's Financial Policy, seconded by Trustee Jungermann.

5 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Brzoska, Trustee Gier, Trustee Sperling and Trustee Jungermann voting yea.

The Board took a brief recess at 9:13 p.m. President Brolley called the meeting back to order at 9:19 p.m.

VI. Items for Discussion

A. Fiscal Year 2026 Budget – Special Revenue & Capital Funds.

Director Milewski reviewed revenues and expenditures for these funds. She also discussed how the budget is aligned with the strategic plan. One goal that relates to Special Revenue Funds is to Foster Civic Pride, which will be done through new monument signage at the Village’s main entrance. The CIP also ensures maintenance of facilities, and Tyler Thomas presented information on the new comprehensive facility and asset management plan.

B. Pavement Management Program – 5-Year Presentation.

Engineer Ott discussed the recommended five-year plan and how the yearly program would be set up. The program would be brought back to the Board annually to review funding and get approval for new programs. The goal is to maintain a 15-year resurfacing cycle and focus on preventative maintenance.

C. Liquor License Request – 1337 Douglas (Chicagoland Supermall).

Director Abt presented the request for a Class A liquor license in the food court at this address. The Board indicated they are not interested in a liquor license in this area unless it is a restaurant.

D. Overview of Recent Commercial & Industrial Development.

Manager Burke presented a list of development that occurred in the past 3-4 years. COVID had a big effect, but despite this there has been significant development over the past several years with more on the horizon.

VII. New or Unfinished Business

VIII. Future Meeting Schedule

A. Beautification Committee Meeting – Wednesday, March 12, 2025

B. Board of Fire & Police Meeting – Thursday, March 13, 2025

C. Historic Preservation Meeting – Monday, March 17, 2025

D. Committee of the Whole - Tuesday, March 18, 2025

E. Intergovernmental Committee Meeting – Monday, March 24, 2025

F. Village Board Meeting – Monday, March 24, 2025

IX. Executive Session

A. To Discuss the Employment of an Employee Pursuant to 5ILCS 120/2 (c) (1).

X. Adjournment: 10:07 p.m.

Trustee Jungermann moved to adjourn to Executive Session, seconded by Trustee Brzoska.