City of Effingham City Council met March 4

Mayor and City Council | City of Effingham Website

By East Central Reporter Reports

Apr 2, 2025

City of Effingham City Council met March 4.

Here are the minutes provided by the council:

1. OPENING

1.1 Commissioner Micenheimer Called the Meeting to Order

Time: 5:00

1.2 Roll Call

Present: Commissioners Micenheimer, Moeller, and Gillenwater

Absent: Mayor Schutzbach and Commissioner Stephens

1.3 Pledge of Allegiance

2. OMNIBUS VOTE AGENDA

2.1 Regular City Council Meeting Minutes (02/18/2025) - City Clerk Nosbisch

Resolution: Approve

2.2 Executive Session City Council Meeting Minutes (02/04/2025) - City Clerk Nosbisch

Resolution: Approve

2.3 Ordinance No. 021-2025, An Ordinance Amending the Interior Boundaries of the City of Effingham Central Redevelopment Tax Increment Area - Economic Development Director Hull

Resolution: Pass

2.4 Ordinance No. 022-2025, An Ordinance Amending Section 16-66, Chapter XVI of the Municipal Code of the City of Effingham (Stop Sign - East Market Avenue at North Second Street) - City Engineer Thoele

Resolution: Pass

2.5 Resolution No. 016-2025, A Resolution Authorizing Execution of a Service Agreement to the Lowest Responsible Bidder for the Supply of Electricity for Residential and Small Commercial Retail Customers Who Do Not Opt Out of Such a Program (Municipal Electric Aggregation) - City Administrator Miller

Resolution: Adopt

2.6 Resolution No. 017-2025, Resolution Authorizing Execution of a Facility Use Agreement for the use of the St. Anthony Facilities - EMA Coordinator Thies

Resolution: Adopt

2.7 Bid Tabulation - Austin Avenue & Park Street Storm and Sanitary Sewer Improvements - City Engineer Thoele

2.8 City Planner Certificate of Approval - Prairie Ace Estates Subdivision 7th Addition

2.9 City Planner Certificate of Approval - GKTW Subdivision

2.10 City Planner Certificate of Approval - Crawford Street Subdivision

2.11 Plan Commission Certificate of Approval - American Way Industrial Park 7th Addition

2.12 Omnibus Vote Agenda Approval

Resolution: Approve

Motion to approve by Commissioner Moeller, second by Commissioner Gillenwater

Final Resolution: Motion Carried. 3-0

Yea: Commissioners Micenheimer, Moeller, and Gillenwater

3. PRESENTATIONS

4. ORDINANCES/RESOLUTIONS - ACTION ITEMS

4.1 Resolution No. 020-2025, A Resolution Approving Preliminary Plat No. 25-003P and Approving Final Plat No. 25-003F for Recording - American Way Industrial Park, Seventh Addition - City Planner Koester

City Engineer Thoele stated the proposed subdivision is located at the northwest corner of Pike Avenue and south Raney Street. It is a three-acre lot split from a larger tract of land over five acres.

Motion to adopt by Commissioner Moeller, second by Commissioner Gillenwater

Final Resolution: Motion Carried. 3-0

Yea: Mayor Schutzbach and Commissioners Micenheimer, Moeller and Gillenwater

4.2 Resolution No. 021-2025, A Resolution Approving Final Plat No. 899F for Recording - Crawford Street Subdivision - City Planner Koester

City Engineer Thoele stated the proposed subdivision is a split of Lot 4 in Block 10 of Bliss Park Addition. The owner is proposing a single family attached with two dwelling units.

Motion to adopt by Commissioner Moeller, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 3-0

Yea: Mayor Schutzbach and Commissioners Micenheimer, Moeller, and Gillenwater

4.3 Resolution No. 022-2025, A Resolution Approving Final Plat No. 25-006F for Recording - GKTW Subdivision - City Planner Koester

City Engineer Thoele stated the proposed subdivision is a replat of one lot owned by Koester and 4 lots owned by Westendorf into two lots – one for Koester and one for Westendorf. This would revise the common lot line between the two parties to be consistent with line of occupation and use.

Motion to adopt by Commissioner Micenheimer, second by Commissioner Moeller

Final Resolution: Motion Carried. 3-0

Yea: Mayor Schutzbach and Commissioners Micenheimer, Moeller, and Gillenwater

4.4 Resolution No. 023-2025, A Resolution Accepting Bid and Awarding Contract for the Austin Avenue & Park Street Storm and Sanitary Sewer Improvements - City Engineer Thoele

City Engineer Thoele stated this resolution accepts the lowest bid from Effingham Asphalt in the total amount of $362,595 for the Austin Avenue & Park Street Storm and Sanitary Sewer Improvements. Payment for this project will be made from the Industrial TIF Fund.

Motion to adopt by Commissioner Micenheimer, second by Commissioner Moeller

Final Resolution: Motion Carried. 3-0

Yea: Mayor Schutzbach and Commissioners Micenheimer, Moeller, and Gillenwater

4.5 Resolution No. 024-2025, A Resolution Approving Final Plat No. 25-005F for Recording - Prairie Ace Estates Subdivision, 7th Addition - City Planner Koester

City Engineer Thoele stated the proposed subdivision is a replat of three existing lots (12, 13 and 14) into two lots in Prairie Ace Estates.

Motion to adopt by Commissioner Moeller, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 3-0

Yea: Mayor Schutzbach and Commissioners Micenheimer, Moeller, and Gillenwater

5. OTHER ACTION ITEMS

5.1 Bills and Requisitions

A. Payroll Check Register dated 02/21/2025 $ 350,663.54

B. Check Register dated 03/04/2025 $ 603,196.09

Motion to approve by Commissioner Gillenwater, second by Commissioner Moeller

Final Resolution: Motion Carried. 3-0

Yea: Mayor Schutzbach and Commissioners Micenheimer, Moeller and Gillenwater 6. DISCUSSION

6.1 Ordinance No. 025-2025, An Ordinance Authorizing a Tree Preservation Policy within the City of Effingham - Public Works Director Heuerman

Public Works Director Heuerman stated this ordinance authorizes a tree preservation policy within the City of Effingham, giving the City Council the authorization to recognize the trees that should be preserved, protected, and cared for, and will recognize trees on private property are part of the collective community resource.

There were no objections to bringing this item back to a future City Council Meeting.

6.2 Resolution No. 019-2025, A Resolution Authorizing Certificate of Authority by Vote - Public Works Director Heuerman

Public Works Director Heuerman stated this resolution authorizes certain city staff members to enter into an agreement for the solicitation for the CY2025-CY2026 Joint Purchase Master Contracts for Rock Salt.

There were no objections to bringing this item back to a future City Council Meeting.

6.3 Purchase of Christmas Light Displays from Holiday Outdoor Decor - Tourism Director Thoele

Tourism Director Thoele provided a discussion of authorizing the purchase of Christmas light displays from Holiday Outdoor Decor for FY26.

There were no objections to bringing it back at a future City Council Meeting.

6.4 Effingham 2050 Comprehensive Plan - City Planner Koester

City Engineer Thoele stated the Focus Group Meetings are wrapping up with one on March 6 at 5:30 pm for the Future Land Use Map and another on March 10 with Public Utilities at 8:30 am as part of the semi-monthly Utility Coordination Meetings on the second and fourth Monday.

The Steering Committee will be meeting again with March 20 as a tentative date. The Steering Committee will be reviewing the input form the Community Survey and the Focus Group Meetings.

Stephanie of Chastain and Associates have been working on drafts of the various sections of the New Plan with review by City Staff and the Steering Committee in the works.

6.5 Ford Avenue Extension Phase 1B - Change Order - City Engineer Thoele

City Engineer Thoele stated Change Order 1 is to extend the completion date for the Ford Avenue Extension Project to August 11, 2025. The amount of the contract is unchanged.

7. DEPARTMENTAL REPORTS

8. ANNOUNCEMENTS/COMMISSIONER COMMENTS

8.1 Reports from Commissioners

8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Polk; City Clerk Nosbisch

Fire Chief Yochum announced a grant awarded to the Fire Department. 8.3 Public Participation

Mark Mayhood submitted a speaker's card regarding the speaker process. Mark Mayhood submitted a speaker's card regarding building codes.

9. RECESS IN EXECUTIVE SESSION

9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining- Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)

Motion to recess into executive session by Commissioner Moeller, second by Commissioner Micenheimer

Time: 5:30 PM

Purpose: Litigation - Section 2 (c) (11)

Final Resolution: Motion Carried. 3-0

Yea: Commissioners Gillenwater, Moeller, and Micenheimer

9.2 Roll Call

Present: Commissioners Gillenwater, Moeller, and Micenheimer

10. ADJOURNMENT

10.1 Adjournment

Time: 5:50 PM

Motion to adjourn by Commissioner Moeller, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 3-0