East Central Reporter

Casey Westfield Community Unit School District C-4 Board of Education met Sept. 16.

Here are the minutes provided by the board:

1) The Casey-Westfield Board of Education met in regular session at 7:00 P.M. on Monday, September 16, 2024 at the Unit Office, 401 E. Main, Casey, IL. Upon roll call, members present were Clement, Fain, Gelb, Sharp, Huddlestun, and Todd. Administrators present were Kacie Rhoads, Jim Sullivan, Mike Shackelford, Audra Taylor, and Dalton McFarland. 2) The following visitors were recognized: Brittany Kibler and Josh Maxwell.

2) Hearing on proposed 2024-2025 Budget

The Board convened the budget hearing at 7:00 pm. Superintendent Mike Shackelford provided a review of the proposed FY 25 budget. There were no questions or comments from the public. President Gelb closed the hearing at 7:11 pm.

3) Act upon approval of the consent agenda items:

a. Minutes of the regular meeting of August 12, 2024;

b. Destruction of the verbatim record of those meetings 18 months and older as authorized by Board Policy 220 and 220-E1;

c. Current invoices for payment and review of the financial and budgetary reports;

d. FY 2024 Salary and Benefits Report

e. 2024-2025 Curriculum Lists

f. Authorize District Superintendent Mike Shackelford to complete and submit the FY 25 School Maintenance Project Grant Application.

g. Authorize District Superintendent Mike Shackelford to access all District financial and credit accounts.

Motion by Sharp, seconded by Clement to approve the items on the consent agenda. Upon roll call, members voting yea were: Fain, Gelb, Todd, Sharp, Huddleston, and Clement. The President declared the motion carried.

4) Act upon the adoption of the FY 2025 Budget.

Motion by Todd, seconded by Gelb to adopt the FY 2025 Budget as presented. Upon roll call, members voting yea were: Todd, Sharp, Huddlestun, Clement, Fain, and Gelb. The President declared the motion carried.

5) Conduct the 2nd Reading and adoption of Board Policy Updates

i. 2:260 Uniform Grievance Procedure

ii. 2:265 Title IX Grievance Procedure

iii. 4:80 Accounting and Audits

iv. 4:140 Waiver of Student Fees

v. 5:100 Staff Development Program

vi. 7:20 Harassment of Students Prohibited

vii. 7:185 Teen Dating Violence Prohibited

Mr. Shackelford discussed that many of the updates were due to simple changes in the citations or footnotes and contained no change to the policies. Updates are to recognize these changes and to keep the policies current. Two policies, 2:260 and 2:265 contained changes that reflect the new federal Title IX rules.

Motion by Clement, seconded by Todd to adopt the Board Policy updates. Upon roll call, members voting yea were: Sharp, Huddlestun, Clement, Fain, Todd, and Gelb. The President declared the motion carried.

6) Act upon the approval of a Memorandum of Understanding with the Human Resources Center of Edgar and Clark County.

The MOU is an agreement between HRC and the District which will allow HRC to come onto campus to provide counselling services to our students in grades k-12 who are on the HRC roster. This is a mutually beneficial agreement for both institutions and our participating families. It allows HRC to see students on its roster during the school day, in a comfortable and familiar environment, eliminating the need for parents to transport students to Marshall in the middle of the school day. HRC will allow additional students to be added to its schedule during these days once all consent documents are in place. All HRC counseling services are free of charge to the families and the District.

Motion by Sharp, seconded by Gelb, to approve the MOU with HRC. Upon roll call, members voting yea were: Huddlestun, Clement, Fain, Gelb, Sharp, and Todd. The President declared the motion carried.

7) Administrator Reports

Mr. Sullivan reported that the surface work has been completed on the track and the striping crew is expected on Thursday of this week. He asked to the track remained closed until after the lines have had a chance to set. He also reported a 95% attendance rate at the JH and HS levels. The full report was emailed to the Board.

Mrs. Rhoads reported that HS Home Ec students are observing in Monroe on Fridays. The full report was emailed to the Board.

Mr. Shackelford reported that the District will have its first full day SIP day on Monday, September 30 and the ROE/EIASE Teacher Institute will be on Friday, October 11. These will be non-attendance days for students, but the faculty and staff will be busy with professional development.

He has received FOIA requests from SmartProcure requesting records for all District purchases from 5/31/2024 through 8/23/2024. Also requests from the East Central Reporter for information regarding faculty and staff for the 2024-2025 school year.

The Wabash Valley Division Meeting of the Illinois Association of School Boards will be held on Tuesday, October 8 at 6:00 pm at the Southside Elementary School in Effingham. Registration and Open House begins at 5:30. This will include the Legislative Update, the PD piece, and dinner.

8) Addendum

9) Act upon approval to adjourn to closed session under c1 (employment), C10 (individual student placement, and c21 (discussion closed meeting minutes) of section 5 ILCS 120/1 et seq. of the Illinois Open Meeting Act.

Motion by Clement, seconded by Todd to adjourn to executive session. Upon roll call, members voting yea were: Sharp, Huddlestun, Clement, Fain, Gelb, and Todd. The President called the motion carried at 7:33 p.m.

10) Act upon approval to reconvene to regular session.

Motion by Huddlestun, seconded by Clement to reconvene to regular session. Upon roll call, members voting yea were: Fain, Gelb, Todd, Sharp, Huddlestun, and Clement. The President declared the motion carried at 7:58 p.m.

11) Act upon consent agenda items:

Act upon approval of closed session minutes of August 12, 2024.

Motion by Todd, seconded by Sharp to approve the closed session minutes from August 12, 2024. Upon roll call, members voting yea were: Huddlestun, Clement, Fain, Gelb, Todd, and Sharp. The President declared the motion carried.

12) Act upon early graduation requests.

The Board approved two requests for early graduation from CWHS seniors.

13) Addendum

President Gelb asked the administration to communicate with JFL leadership about limiting access of the press box to only those who need to be up there. There was a recent incident with a jr. high student who was on top of the press box that should be avoided in the future.

Shane Todd extended a “thank you” from the Popcorn Festival committee to all of the CW coaches and athletes who picked up trash at the Popcorn Festival.

14) Act upon approval to adjourn.

Motion by Todd, seconded by Sharp to adjourn the meeting. Upon roll call, members voting yea were: Huddlestun, Clement, Fain, Gelb, Todd, and Sharp. The President declared the motion carried at 8:03 p.m.

https://core-docs.s3.us-east-1.amazonaws.com/documents/asset/uploaded_file/1373/Casey_Westfield/4876513/Tentative_Minutes_September_16__2024.pdf