East Central Reporter

Village of Montgomery Board of Trustees met Aug. 26.

Here are the minutes provided by the board:

I. President Matt Brolley called the meeting to order at 7:01 p.m. followed by the Pledge of Allegiance.

II. Roll Call

Trustee Matt Bauman Yea     Trustee Steve Jungermann Yea

Trustee Ben Brzoska Yea      Trustee Doug Marecek Yea

Trustee Dan Gier Yea            Trustee Theresa Sperling Yea

Village Clerk Debbie Buchanan Yea

Also present: Village Administrator Jeff Zoephel, Attorney Laura Julien, Engineer Pete Wallers, Engineer Chris Ott, Director of Community Development Sonya Abt, Director of Public Works Mark Wolf, Director of Finance Jennifer Milewski, Assistant Village Administrator Meghan Ostreko, Chief Phil Smith, Manager Kristina Nemetz, Manager Patrick Burke and guests.

III. Public Participation

A. Swearing in Officer Christian M. Calderon.

Chief Smith introduced Christian Calderon who has been a police officer in Chicago for the past 7 years, after which he was sworn into office by President Brolley.

B. Public Comment. -

Barbara Stumpf, 178 Hamlet Circle, stated that people from Grandview Townhomes are parking in front of her house for days and weeks without moving their cars, even during snow plowing. She thinks there should be a time limit on how long they can park there. President Brolley asked Code Enforcement to get back to the Board and the resident on this issue. She also said a park is needed in her area, and President Brolley said staff will pass that comment on to the Oswegoland Park District.

IV. Consent Agenda

A. Minutes of the August 12th Village Board Meeting.

B. Accounts Payable and Summary Report through August 26th in the Amount of $1,970,754.33.

C. Refuse Report for July 2024.

D. Ordinance 2088 Granting a Special Use and Related Variations (Northeast Corner of Aucutt and Orchard Roads – DCXDock Montgomery, LLC) (Second Reading).

Trustee Marecek moved to approve Items A-D of the Consent Agenda, seconded by Trustee Bauman.

6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Brzoska, Trustee Gier, Trustee Sperling, Trustee Bauman and Trustee Jungermann voting yea.

V. Items for Separate Action

A. Ordinance 2087 Granting a Special Use, Planned Unit Development and Preliminary Plat of Subdivision in the Village of Montgomery (D.R. Horton, Inc. – Midwest – Marquis Pointe) (Second Reading).

Director Abt stated the completion date was updated to August 31, 2025 in case the closing is delayed. In response to President Brolley, she said Fox Metro has clarified the issues with utilities.

Trustee Marecek moved to approve Ordinance 2087 Granting a Special Use, Planned Unit Development and Preliminary Plat of Subdivision in the Village of Montgomery (D.R. Horton, Inc. – Midwest – Marquis Pointe) (Second Reading), seconded by Trustee Sperling.

6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Brzoska, Trustee Gier, Trustee Sperling, Trustee Bauman and Trustee Jungermann voting yea.

B. Ordinance 2089 Approving a Final Plat of Subdivision for Unit 2 of the Marquis Pointe Subdivision (Waiver of First and Passage on Second Reading).

Trustee Marecek moved to approve Ordinance 2089 Approving a Final Plat of Subdivision for Unit 2 of the Marquis Pointe Subdivision (Waiver of First and Passage on Second Reading), seconded by Trustee Sperling.

6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Brzoska, Trustee Gier, Trustee Sperling, Trustee Bauman and Trustee Jungermann voting yea.

C. Resolution 2024-034 Authorizing Mobile Food Facility Licenses – Socorro Nicasio (732 Montgomery Road).

Director Abt said this food truck has already been operating and the owner was not aware it was located in the Village limits, so is now requesting a license. Trustee Sperling said she cannot support it due to the number of food trucks already in the area. After the vote, a discussion ensued regarding the regulation of food trucks. Trustee Marecek said the Board just approved a food truck court in that area, so he doesn’t want to approve licenses outside of the food truck court. Trustee Jungermann said the Board needs to be consistent, and he will vote no on all future food truck licenses.

Trustee Gier moved to approve Resolution 2024-034 Authorizing Mobile Food Facility Licenses – Socorro Nicasio (732 Montgomery Road), seconded by Trustee Sperling.

1 Yea. 5 No. Motion denied. Trustee Jungermann voting yea. Trustee Gier, Trustee Sperling, Trustee Bauman, Trustee Marecek and Trustee Brzoska voting no.

D. Resolution 2024-036 Adopting the Village of Montgomery Engineering Design and Inspection Policy Manual.

Director Abt explained that the manual has been finalized, and Public Works and EEI will be able to make any future changes administratively. The manual will be posted on the Village website. Trustee Gier asked about several sections that mention the Village has no obligation for surface restoration after work in the easement. Engineer Wallers clarified that was developed for fire loops and industrial areas and is not broadly used in residential neighborhoods.

Trustee Jungermann moved to approve Resolution 2024-036 Adopting the Village of Montgomery Engineering Design and Inspection Policy Manual, seconded by Trustee Bauman.

6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Brzoska, Trustee Gier, Trustee Sperling and Trustee Bauman voting yea.

E. Request for Approval of a Change Order Authorizing $43,707.00 over the Awarded Contract Value of $299,980.00 with Water Well Solutions, LLC for the Well #3 Rehabilitation project.Engineer Wallers related that repairs on Well 3 have been completed. A number of items were adjusted on the project, but the main reason for the additional charge is that the motor was found to be damaged and had to be replaced. Well 3 is back online now. Various methods for calculating Overhead & Profit were also discussed.

Trustee Gier moved to approve Request for Approval of a Change Order Authorizing $43,707.00 over the Awarded Contract Value of $299,980.00 with Water Well Solutions, LLC for the Well #3 Rehabilitation project, seconded by Trustee Marecek.

6 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Bauman, Trustee Jungermann, Trustee Marecek and Trustee Brzoska voting yea.

F. Approval of a Professional Services Agreement with Engineering Enterprises, Inc. in the Amount of $197,984.00 for the 2025 MFT and Infrastructure Road Program Design Engineering.

Director Wolf said the 2025 program will repave streets identified in the Pavement Management Study; most areas are in Blackberry Crossing West and Balmorea. They plan to go out to bid in February.

Trustee Marecek moved to approve a Professional Services Agreement with Engineering Enterprises, Inc. in the Amount of $197,984.00 for the 2025 MFT and Infrastructure Road Program Design Engineering, seconded by Trustee Bauman.

6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Brzoska, Trustee Gier, Trustee Sperling, Trustee Bauman and Trustee Jungermann voting yea.

G. Award of Contract to Mohawk Carpet Distribution in the amount of $57,819.45 for the Replacement of the Police Department’s Main Corridor Flooring.

Director Wolf summarized that the flooring in the main corridor needs to be replaced. They plan to use VCT which will be more durable, and maintenance will be easier. The lifespan is about 20-25 years.

Trustee Bauman moved to approve Award of Contract to Mohawk Carpet Distribution in the amount of $57,819.45 for the Replacement of the Police Department’s Main Corridor Flooring, seconded by Trustee Marecek.

6 Yea. 0 No. Motion carried. Trustee Bauman, Trustee Jungermann, Trustee Marecek, Trustee Brzoska, Trustee Gier and Trustee Sperling voting yea.

H. Resolution 2024-035 Authorizing Participation as a Member in The Illinois Emergency Management Mutual Aid System (IEMMAS) Response Pursuant to An Intergovernmental Agreement for The Establishment of a Mutual Aid Intergovernmental Service Agreement.

Chief Smith explained that currently the Village only has a Mutual Aid Agreement with Kane County. This agreement will allow the Village to request aid from the entire state in the event of a disaster.

Trustee Sperling moved to approve Resolution 2024-035 Authorizing Participation as a Member in The Illinois Emergency Management Mutual Aid System (IEMMAS) Response Pursuant to An Intergovernmental Agreement for The Establishment of a Mutual Aid Intergovernmental Service Agreement, seconded by Trustee Jungermann.

6 Yea. 0 No. Motion carried. Trustee Sperling, Trustee Bauman, Trustee Jungermann, Trustee Marecek, Trustee Brzoska and Trustee Gier voting yea.

VI. Items for Discussion

VII. New or Unfinished Business

Trustee Marecek reminded people to register for the River Run which is coming up in October. Also, Saturday, October 12th is the Halloween Event at the Police Department. He also thanked staff and everyone involved in the recent Montgomery Fest for all their work in this amazing event.

Trustee Brzoska mentioned the shredding event on September 21st. Also, there is an upcoming river cleanup sponsored by Rotary Club if anyone is interested in participating.

VIII. Future Meeting Schedule

A. Planning and Zoning Commission – Thursday, September 5th, 2024 at 7:00P.

B. Village Board Meeting – Monday, September 9th, 2024 at 7:00P.

C. Beautification Committee Meeting – Wednesday, September 11th, 2024 at 6:00P.

D. Board of Fire and Police Commissioners Meeting – Thursday, September 12th, 2024 at 9:00A.

E. Historic Preservation Committee Meeting – Monday, September 16th, 2024 at 6:30P.

F. Committee of the Whole Meeting – Tuesday, September 17th, 2024 at 7:00P – “to be cancelled”.

G. Intergovernmental Committee Meeting – Monday, September 23rd, 2024 at 6:00P.

H. Village Board Meeting – Monday, September 23rd, 2024 at 7:00P.

IX. Executive Session: 7:44 p.m.

A. To Discuss Litigation where the Village of Montgomery Finds that such Action is Probable or Imminent Pursuant to 5 ILCS 120/2 (C)(11) | To Discuss the Acquisition of Real Property Pursuant to 5 ILCS 120/2(c)(5).

B. Discussion of Minutes of Meetings Lawfully Closed under this Act, whether for Purposes of Approval by the Body of the Minutes or Semi-Annual Review of the Minutes as Mandated by 5 ILCS 120/2 (C)(21) Section 2.06.

Trustee Gier moved to go into Executive Session for purposes stated above at 7:44 p.m., seconded by Trustee Jungermann.

6 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Bauman, Trustee Jungermann, Trustee Marecek and Trustee Brzoska voting yea.

The Board Meeting reconvened at 8:07 p.m.

X. Item for Separate Action

A. Report on Closed Session Minutes.

Attorney Julien stated that executive session minutes were reviewed, and it was recommended to release the minutes dated 2/26/24, 10/17/22, 4/20/21 and 1/27/21.

Trustee Bauman moved to approve the Report on Closed Session Minutes, seconded by Trustee Sperling.

6 Yea. 0 No. Motion carried. Trustee Bauman, Trustee Jungermann, Trustee Marecek, Trustee Brzoska, Trustee Gier and Trustee Sperling voting yea.

XI. Adjournment: 8:08 p.m.

Trustee Jungermann moved to adjourn the meeting. Trustee Marecek seconded this motion.

6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Brzoska, Trustee Gier, Trustee Sperling and Trustee Bauman voting yea.

https://www.montgomeryil.org/AgendaCenter/ViewFile/Minutes/_08262024-701