East Central Reporter

Village of Montgomery Board of Trustees met Aug. 12.

Here are the minutes provided by the board:

I. President Matt Brolley called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance.

II. Roll Call

Trustee Matt Bauman Yea Trustee Steve Jungermann Yea Trustee Ben Brzoska Yea Trustee Doug Marecek Yea Trustee Dan Gier Yea Trustee Theresa Sperling Yea Village Clerk Debbie Buchanan Yea

Also present: Village Administrator Jeff Zoephel, Engineer Pete Wallers, Engineer Chris Ott, Director of Community Development Sonya Abt, Director of Public Works Mark Wolf, Accounting Manager Lexi Hanson, Assistant Village Administrator Meghan Ostreko, Chief Phil Smith, Manager Kristina Nemetz, Manager Patrick Burke and guests. No attorney was present this evening.

III. Public Participation

A. Recognition of the 2024 Montgomery Fest Grand Marshal, Adam Kuncl . President Brolley read a proclamation for Sergeant Kuncl, describing his actions in the line of duty that led to his retirement, and proclaiming him as Grand Marshal for the Montgomery Fest Parade.

B. Public Comment – None.

IV. Consent Agenda

A. Minutes of the July 22 nd Village Board Meeting.

B. Accounts Payable and Summary Report through August 12 th in the Amount of $1,494,336.04.

C. Account Receivables Report for July 2024.

D. Water Production Report for July 2024.

E. Community Development Monthly Report for July 2024.

F. Request for Waiver of Temporary Liquor License Fee for the Dickson Murst Farm’s Annual Beers, Bands and Barn Festival.

Trustee Marecek moved to approve Items A-F of the Consent Agenda , seconded by Trustee Brzoska.

6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Brzoska, Trustee Gier, Trustee Sperling, Trustee Bauman and Trustee Jungermann voting yea.

V. Items for Separate Action

A. Resolution 2024-030 Approving an Easement Agreement (Fox Metro – Jefferson Street Lift Station) .

Director Wolf explained that currently the Village owns the lift station on Jefferson Street that is operated by Fox Metro. Since the flow comes from other communities in addition to Montgomery, the best solution is to give ownership of the lift station to Fox Metro. This agenda item is to create an easement for the lift station since there is no parcel associated with the lift station.

Trustee Gier moved to approve Resolution 2024-030 Approving an Easement Agreement (Fox Metro – Jefferson Street Lift Station) , seconded by Trustee Jungermann.

6 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Bauman, Trustee Jungermann, Trustee Marecek and Trustee Brzoska voting yea.

B. Resolution 2024-031 Approving a Bill of Sale for Personal Property (Fox Metro – Jefferson Street Lift Station) .

Director Wolf stated this is for the sale of the lift station to Fox Metro.

Trustee Jungermann moved to approve Resolution 2024-031 Approving a Bill of Sale for Personal Property (Fox Metro – Jefferson Street Lift Station) , seconded by Trustee Gier.

6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Brzoska, Trustee Gier, Trustee Sperling and Trustee Bauman voting yea.

C. Approval of a Professional Services Agreement with Engineering Enterprises, Inc. in the Amount of $250,033.00 for the 2025 Water Main Improvements Design Engineering Contract C (Saugatuck Road Area) .

Director Wolf summarized that as the Village continues to work at reducing non-revenue water loss, this was identified as the next area to replace, and is just over 10,000 feet. This will be part of the State Revolving Loan Fund financing. In response to President Brolley, Director Wolf explained the areas for watermain replacement are being broken into separate contracts to keep them smaller and help with bidding and permitting.

Trustee Marecek moved to approve a Professional Services Agreement with Engineering Enterprises, Inc. in the Amount of $250,033.00 for the 2025 Water Main Improvements Design Engineering Contract C (Saugatuck Road Area) , seconded by Trustee Bauman.

6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Brzoska, Trustee Gier, Trustee Sperling, Trustee Bauman and Trustee Jungermann voting yea.

D. Approval of a Professional Services Agreement with Engineering Enterprises, Inc. in the Amount of $189.036.00 for the 2025 Water Main Improvements Design Engineering Contract D (Marnel Road Area ).

Director Wolf said this was originally scheduled for 2026, but the Village is bumping it up to FY25 to capitalize on the maximum amount of State Revolving Loan Funds available. Once the Village gets the design back, the Board can decide to go ahead or wait until 2026. In response to Trustee Jungermann, Director Wolf said it has no effect on the budget for this year because it was budgeted based on the full amount.

Trustee Marecek moved to approve a Professional Services Agreement with Engineering Enterprises, Inc. in the Amount of $189.036.00 for the 2025 Water Main Improvements Design Engineering Contract D (Marnel Road Area) , seconded by Trustee Gier. 6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Brzoska, Trustee Gier, Trustee Sperling, Trustee Bauman and Trustee Jungermann voting yea.

E. Resolution 2024-032 Authorizing Mobile Food Facility Licenses (Elotes Gus - 1660 Douglas Road ).

Director Abt discussed this application for a food truck license at 1660 Douglas Road. Trustee Sperling stated she does not support this due to the number of food trucks in that area already.

Trustee Jungermann moved to approve Resolution 2024-032 Authorizing Mobile Food Facility Licenses (Elotes Gus -1660 Douglas Road) , seconded by Trustee Bauman.

3 Yea. 4 No. Motion denied. Trustee Jungermann, Trustee Bauman and Trustee Brzoska voting yea. Trustee Gier, Trustee Sperling, Trustee Marecek and President Brolley voting no.

F. Resolution 2024-033 Approving a Memorandum of Understanding Between the Village of Montgomery and Karis Cold .

Director Abt reviewed that the road on the Karis property that crosses the railroad tracks is being removed at an estimated cost of $25,000. Karis is suggesting that rather than pay them to do this work, the Village give them a credit toward reviews on the north site. They anticipate removal by the end of the month and then the Village will work with BNSF on getting the actual crossing removed.

Trustee Gier moved to approve Resolution 2024-033 Approving a Memorandum of Understanding Between the Village of Montgomery and Karis Cold , seconded by Trustee Marecek.

6 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Bauman, Trustee Jungermann, Trustee Marecek and Trustee Brzoska voting yea.

G. Ordinance 2086 Approving a Final Plat of Subdivision and Declaration of Easements – The GRID (Waiver of First and Passage on Second Reading ). Director Abt presented the Final Plat for the property, which creates individual lots for each building and outlots for the common areas and roadways. Staff recommend approval, pending approval by the Village engineer. No additional right-of-way is being created.

Trustee Marecek moved to approve Ordinance 2086 Approving a Final Plat of Subdivision and Declaration of Easements – The GRID (Waiver of First and Passage on Second Reading), seconded by Trustee Jungermann.

6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Brzoska, Trustee Gier, Trustee Sperling, Trustee Bauman and Trustee Jungermann voting yea.

H. Recommendation of the Planning and Zoning on PZC 2024-010 Marquis Pointe Subdivision (Special Use – PUD and Preliminary Subdivision ).

Director Abt reviewed that Marquis Pointe was originally annexed and zoned in 2004; however, the development has stalled and a new developer, DR Horton, is proposing to purchase and complete the subdivision. The area has since been rezoned as R-1, so the new developer is requesting a new PUD to be able to use the original rules that it was originally annexed under, mainly setbacks. The homes will be slightly smaller than existing homes in the area but will be close enough in size and appearance that they will fit in aesthetically. They are also requesting a 10-year extension to complete the development. Attorney Steven Bauer was present representing the petitioner and answered questions.

A lengthy discussion ensued about Unit 1 public improvements that have not yet been completed, as well as landscape buffers and the park space. The new developer intends to close on the purchase in October and pave the streets this fall; however, if the purchase is delayed the streets would not be paved until spring. Snow plowing this winter will be handled by whoever owns the roadways at the time.

Trustee Gier moved to approve Recommendation of the Planning and Zoning on PZC 2024- 010 Marquis Pointe Subdivision (Special Use – PUD and Preliminary Subdivision) , seconded by Trustee Jungermann.

6 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Bauman, Trustee Jungermann, Trustee Marecek and Trustee Brzoska voting yea.

I. Ordinance 2087 Granting a Special Use, Planned Unit Development and Preliminary Plat of Subdivision in the Village of Montgomery (D.R. Horton, Inc. – Midwest – Marquis Pointe) (First Reading ).

This is First Reading only.

J. Recommendation of the Planning and Zoning Commission on PZC 2024-008 Special Use and Variances (NE Corner of Orchard Road and Aucutt Road – DCXDock Montgomery, LLC ).

Director Abt stated the petitioner is proposing to construct a food storage and distribution facility with outdoor storage and is requesting a Special Use and some variations such as to reduce the required parking spaces and screening on the east facing side. Tractor trailers that are detached and left parked overnight are considered outdoor storage. Jerry Daws for the petitioner participated via Zoom and said there will be approximately 35 employees with hours of operation 7am until 7 pm.

Trustee Jungermann questioned why a Special Use is required for outdoor storage, and Director Abt said the zoning ordinance currently requires a Special Use in order to give the Board more control, but that could be changed if the Board desires.

Trustee Marecek moved to approve Recommendation of the Planning and Zoning Commission on PZC 2024-008 Special Use and Variances (NE Corner of Orchard Road and Aucutt Road – DCXDock Montgomery, LLC) , seconded by Trustee Sperling.

6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Brzoska, Trustee Gier, Trustee Sperling, Trustee Bauman and Trustee Jungermann voting yea.

K. Ordinance 2088 Granting a Special Use and Related Variations (Northeast Corner of Aucutt and Orchard Roads – DCXDock Montgomery, LLC) (First Reading).

The Board agreed to put this on the Consent Agenda at the next meeting. VI. Items for Discussion

A. Report on the Non-Revenue Water Reduction Program .

Engineer Wallers discussed the water audit results and trends. Significant progress has been made already, and the next focus will be working with the fire departments to track and account for their water usage. EEI will report back annually with results.

VII. New or Unfinished Business

Trustee Sperling noted that some of the landscaping on Aucutt Road has died but suggested that if the Village will be doing roadwork there in the near future any replacements should wait. Director Abt said replacements would either wait until after roadwork or be placed where it does not conflict.

Trustee Marecek said Montgomery Fest is this weekend. He thanked everyone for the countless hours involved in the planning and also thanked the sponsors who made this event possible.

VIII. Future Meeting Schedule

A. Committee of the Whole Meeting – Tuesday, August 20th 2024 at 7:00P – “to be cancelled”.

B. Intergovernmental Committee Meeting – Monday, August 26th 2024 at 6:00P. C. Village Board Meeting – Monday, August 26th 2024 at 7:00P.

IX. Executive Session :

X. Adjournment: 8:30 p.m.

Trustee Jungermann moved to adjourn the meeting . Trustee Brzoska seconded this motion.

6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Brzoska, Trustee Gier, Trustee Sperling and Trustee Bauman voting yea.

https://www.montgomeryil.org/AgendaCenter/ViewFile/Minutes/_08122024-699