East Central Reporter

City of Effingham Plan Commission met Aug. 6.

Here are the minutes provided by the commission:

1. OPENING

1.1 Mayor Schutzbach Called the Meeting to Order

Time: 5:00

1.2 Roll Call

Present: Mayor Schutzbach and Commissioners Micenheimer, Moeller, Gillenwater, and Stephens

1.3 Pledge of Allegiance

2. OMNIBUS VOTE AGENDA

2.1 Regular City Council Meeting Minutes (07/16/2024) - City Clerk Nosbisch Resolution: Approve

2.2 Ordinance No. 068-2024, An Ordinance Authorizing Acquisition of a Temporary Use Permit and the Purchase of an Easement for Utility Purposes at 114 W. Jaycee Ave - Kenneth L. and Lillie A. Cleeton - City Engineer Thoele

Resolution: Pass

2.3 Ordinance No. 069-2024, An Ordinance Authorizing Acquisition of a Temporary Use Permit for Utility Purposes at 203 W. Mt. Vernon - Courtney Gillespie - City Engineer Thoele Resolution: Pass

2.4 Ordinance No 070-2024, An Ordinance Authorizing the Sale and/or Disposal of Personal Property - Deputy City Administrator Presley

Resolution: Pass

2.5 Ordinance No. 072-2024, An Ordinance Authorizing Acquisition of a Temporary Use Permit for Utility Purposes - 103 W. Mt. Vernon Avenue - Christopher and Rae Pikowski - City Engineer Thoele

Resolution: Pass

2.6 Ordinance No. 074-2024, An Ordinance Authorizing the Acquisition of a Temporary Use Permit for Utility Purposes - 2907 S. Fourth Street - Philip E. & Bernice M. Kiser - City Engineer Thoele

Resolution: Pass

2.7 Ordinance No. 076-2024, An Ordinance Authorizing Acquisition of a Temporary Use Permit for Utility Purposes - 115 W. Mt. Vernon Avenue - Jeffrey D. Brown - City Engineer Thoele

Resolution: Pass

2.8 Ordinance No. 077-2024, An Ordinance Authorizing the Acquisition of a Temporary Use Permit for Utility Purposes - 205 W. Mt. Vernon Avenue - Andrew L. Westendorf - City Engineer Thoele

Resolution: Pass

2.9 Resolution No. 085-2024, A Resolution Declaring Certain Real Property and Improvements Thereon as Being Dangerous and Unsafe (1001 Ford Avenue, Effingham) - City Administrator Miller

Resolution: Adopt

2.10 Resolution No. 088-2024, A Resolution Granting Permission to Allow Village Wine to have Effingham Cruise Night in Downtown Effingham and to Allow Certain Temporary City Street Closures for Said Public Event - Tourism Director Thoele

Resolution: Adopt

2.11 Resolution No. 093-2024, A Resolution Adopting a Tax Increment Finance Housing Redevelopment Program Agreement (Kyle Moomaw - Piggy Bank Investment Properties) - Economic Development Director Hull

Resolution: Adopt

2.12 Certificate of Project Completion and Release of Bonding - 2023 Pavement Marking Program - City Engineer Thoele

Resolution: Approve

2.13 East Jefferson Avenue Drainage Project - City Engineer Thoele

Resolution: Approve

2.14 2024 Sanitary Sewer Improvements Project - City Engineer Thoele

2.15 Omnibus Vote Agenda Approval

Resolution: Approve

Motion to approve by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Gillenwater, and Stephens

3. PRESENTATIONS

4. ORDINANCES/RESOLUTIONS - ACTION ITEMS

4.1 Ordinance No. 073-2024, An Ordinance Authorizing Membership and Contribution to Effingham Regional Growth Alliance, an Illinois Not-for-Profit Corporation - Economic Development Director Hull

Resolution: Pass

Economic Development Director Hull stated this ordinance authorizes funds for membership to the Effingham County Regional Growth Alliance in the amount of $110,000.

4.2 Resolution No. 094-2024, A Resolution Authorizing Acceptance of Proposal from Visu Sewer of Missouri, LLC. for 2024 Sanitary Sewer Improvements Project - City Engineer Thoele

City Engineer Thoele stated this resolution accepts the lowest responsive bid from Visu Sewer of Missouri, LLC. for the 2024 Sanitary Sewer Improvements Project in the total amount of $528,791.70. Payment for this project will be made from the Sewer Fund and Central TIF Fund. The City has been awarded funds for public infrastructure for sanitary sewer system improvements as part of the Community Development Block Grant Program (CDBG) with the Illinois Department of Commerce and Economic Opportunity (DCEO). The grant funding will pay for 80% of the work and the Central TIF Fund will pay for the remaining 20%.

Motion to adopt by Commissioner Stephens, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Gillenwater, and Stephens

5. OTHER ACTION ITEMS

5.1 Bills and Requisitions

A. Payroll Check Register dated 07/26/2024 $ 362,743.79

B. Check Register dated 08/06/2024 $ 859,010.14

Motion to approve by Commissioner Micenheimer, second by Commissioner Moeller

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Gillenwater, and Stephens

6. DISCUSSION

6.1 Ordinance No. 066-2024, An Ordinance Amending Ordinance No. 13-2012, An Ordinance Amending Chapter 4 of the Municipal Code of the City of Effingham, Illinois (Liquor Control) - Wandering Whistler Cafe LLC - Mayor Schutzbach

Mayor Schutzbach stated this ordinance will increase the number of Class B Liquor Ordinances from one, to two, exclusively for this proposed liquor sales at this business.

There were no objections to bring this item back to a future City Council Meeting.

6.2 Ordinance No. 067-2024, An Ordinance Amending Ordinance No. 13-2012, An Ordinance Amending Chapter 4 of the Municipal Code of the City of Effingham Illinois (Liquor Control) Effingham Hospitality Partners II, LLC - Home2 Suites - Mayor Schutzbach

Mayor Schutzbach stated this ordinance will increase the number of Class HM Liquor Licenses from one to two. This is subject to the issuance of a liquor license to Effingham Hospitality Partners II, LLC - Home2 Suites.

There were no objections to bring this item back to a future City Council Meeting.

6.3 Ordinance No. 071-2024, An Ordinance Authorizing the Sale of Real Estate (Koerner Heritage, LLC) - Economic Development Director Hull

Economic Development Director Hull stated Koerner Heritage, LLC plans to purchase 9.83 acres located along South Raney St. from the City at the rate of $35,000 per acre.

There were no objections to bring this item back to a future City Council Meeting.

6.4 Ordinance No. 075-2024, An Ordinance Amending Section 7-64 of the Municipal Code of the City of Effingham, Illinois, as amended by Ordinance No. 033-2013: Electrical Commission—Created, Composition, Appointment, Compensation, and Term - Deputy City Administrator Presley

Deputy City Administrator Presley stated this ordinance amends Section 7-64 of the Municipal Code, permitting the Mayor to appoint the Fire Chief or a firefighter to the Electrical Commission, as recommended by the Fire Chief. In the current version of the Section 7-64, the Fire Chief must be appointed to the Electrical Commission.

There were no objections to bring this item back to a future City Council Meeting.

6.5 Ordinance No. 078-2024 - An Ordinance Authorizing Public Hearing Regarding Proposal for Exchange of Real Estate - Public Works Director Heuerman

Public Works Director Heuerman stated this ordinance authorizes a public hearing regarding a proposal for the exchange of real estate, which is contained in Exhibit A.

There were no objections to bring this item back to a future City Council Meeting.

6.6 Resolution No. 092-2024, A Resolution Authorizing Renewal of Contract with DDI Media for Billboards for the 2024 Calendar Year - Tourism Director Thoele

Tourism Director Thoele stated this resolution authorizes the renewal of contract with DDI for billboards in Warrenton, MO and Brazil, IN.

There were no objections to bring this item back to a future City Council Meeting.

6.7 Resolution No. 095-2024, A Resolution Appointing Directors to Effingham Regional Growth Alliance, an Illinois Not-for-Profit Corporation - Economic Development Director Hull

Economic Development Director Hull stated this resolution will appoint Todd Hull and Hank Stephens to the Effingham Regional Growth Alliance board.

There were no objections to bring this item back to a future City Council Meeting.

6.8 Resolution No. 097-2024, A Resolution Authorizing Execution of Local Public Agency Engineering Services Agreement for Motor Fuel Tax Funds - Ford Avenue - City Engineer Thoele

City Engineer Thoele stated this resolution authorizes an agreement with Farnsworth Group, Inc. for the construction engineering services for the Ford Avenue Extension to a point approximately 625' in the field to the east in the amount of $116,833.

There were no objections to bring this item back to a future City Council Meeting.

6.9 2024 Hendelmeyer & Blohm Street Improvements - Change Order 1 - City Engineer Thoele

City Engineer Thoele stated Change Order No. 1 would add just under 50% to the contract for additional pavement patching and sidewalk in the area of the original contract. The awarded value of the contract is $316,422.24 and this would add $158,000 to raise the contract amount to $474,422.24.

There were no objections to bring this item back to a future City Council Meeting. 6.10 2024 Sidewalk Replacement Project - Phase 1 - Change Order 1 - City Engineer Thoele

City Engineer Thoele stated Change Order No. 1 would add just under 50% to the contract for additional sidewalk replacement. The awarded value of the contract is $167,659 and this would add $83,000 to raise the contract amount to $250,659.

There were no objections to bring this item back to a future City Council Meeting.

7. QUARTERLY REPORTS

8. ANNOUNCEMENTS/COMMISSIONER COMMENTS

8.1 Reports from Commissioners

Hank asked airport road update. end of august - projected.

8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Polk; City Clerk Nosbisch

8.3 Public Participation

A Speaker’s Card was submitted by Larry Buening, but Buening was not in attendance to address the Council.

9. RECESS IN EXECUTIVE SESSION

9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining- Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)

Motion to recess into executive session by Commissioner Moeller, second by Commissioner Gillenwater

Time: 5:27 PM

Purpose: Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21)

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Stephens, Gillenwater, and Micenheimer

9.2 Roll Call

Present: Mayor Schutzbach and Commissioners Micenheimer, Stephens, Gillenwater, and Moeller

10. ADJOURNMENT

10.1 Adjournment

Time: 6:56 PM

Motion to adjourn by Commissioner Gillenwater, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Stephens, Gillenwater, and Micenheimer

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