East Central Reporter

City of Effingham City Council met June 18.

Here are the minutes provided by the council:

1. OPENING

1.1 Mayor Schutzbach Called the Meeting to Order

Time: 5:00

1.2 Roll Call

Present: Mayor Schutzbach and Commissioners Micenheimer, Moeller, and Stephens

Absent: Commissioner Gillenwater

1.3 Pledge of Allegiance

2. OMNIBUS VOTE AGENDA

2.1 Regular City Council Meeting Minutes (06/04/2024) - City Clerk Nosbisch

Resolution: Approve

2.2 Ordinance No. 049-2024, An Ordinance Authorizing the Acquisition of a Temporary Use Permit and the Purchase of an Easement for Utility Purposes - Richard King and Amy King - City Engineer Thoele

Resolution: Pass

2.3 Ordinance No. 050-2024, An Ordinance Authorizing the Acquisition of a Temporary Use Permit for Utility Purposes - 1006 N. Merchant Street - Kori Faber - City Engineer Thoele

Resolution: Pass

2.4 Ordinance No. 051-2024, An Ordinance Authorizing the Acquisition of a Temporary Use Permit for Utility Purposes - 102 W. Jaycee Avenue - FP7 Enterprises, LLC - City Engineer Thoele

Resolution: Pass

2.5 Ordinance No. 052-2024, An Ordinance Authorizing Acquisition of a Temporary Use Permit for Public Street and Utility Purposes - 910 N, Merchant Street - Richard J. Worman - City Engineer Thoele

Resolution: Pass

2.6 Ordinance No. 053-2024, An Ordinance Authorizing the Acquisition of a Temporary Use Permit and the Purchase of an Easement for Utility Purposes - Erik Sefton & Michelle Dorman-Sefton - City Engineer Thoele

Resolution: Pass

2.7 Ordinance No. 054-2024, An Ordinance Authorizing Acquisition of a Temporary Use Permit and the Purchase of an Easement for Utility Purposes - Melba Jean Lawrence - City Engineer Thoele

Resolution: Pass

2.8 Resolution No. 064-2024, A Resolution Authorizing Renewal of Contract with Outfront Media for Billboard for the 2024 and 2025 Calendar Years - Tourism Director Thoele

Resolution: Adopt

2.9 Resolution No. 068-2024, A Resolution Authorizing the Execution of a Master Services Agreement (Flock Group, Inc. - Software, Hardware, and Services) - Police Chief McFarland

Resolution: Adopt

2.10 Resolution No. 069-2024, A Resolution Authorizing a Professional Service Agreement from Crawford, Murphy & Tilly, INC. for Water Treatment Plant Improvements - Conceptual Design of a New Water Intake Supply from CIPS Lake - Public Works Director Heuerman

Resolution: Adopt

2.11 Resolution No. 070-2024, A Resolution Granting Permission to Allow a Portion of City Streets and City Parking Lots to be Temporarily Closed for the Effingham Jam - Tourism Director Thoele

Resolution: Adopt

2.12 Omnibus Vote Agenda Approval

Resolution: Approve

Motion to approve by Commissioner Moeller, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, and Stephens

3. PRESENTATIONS

4. ORDINANCES/RESOLUTIONS - ACTION ITEMS

4.1 Resolution No. 071-2024, Resolution Authorizing Execution of an Agreement for Cooperative Services of the Effingham County Dive Rescue Team Pertaining to Disaster Assessment - City Administrator Miller

City Administrator Miller stated this resolution establishes an agreement with the Effingham County Dive Team to provide disaster assessment following an emergency management event within the City. The terms of the agreement consist of an upfront payment of $10,000 for assessment services for a period of 10 years.

Motion to adopt by Commissioner Stephens, second by Commissioner Moeller

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, and Stephens 4.2 East Jefferson Avenue Drainage Project - Change Order 1 - City Engineer Thoele

City Engineer Thoele stated Change Order 1 in the total amount of $11,792.58 is recommended due to a change in design based on unforeseen utility conflicts.

Motion to approve by Commissioner Micenheimer, second by Commissioner Stephens

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, and Stephens

5. OTHER ACTION ITEMS

5.1 Bills and Requisitions

A. Payroll Check Register dated 06/14/2024 $ 366,096.10 B. Check Register dated 06/18/2024 $ 875,446.63

Motion to approve by Commissioner Micenheimer, second by Commissioner Moeller

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, and Stephens

6. DISCUSSION

6.1 Ordinance No. 055-2024, an Ordinance Amending Section 16-66, Chapter XVI of the Municipal Code of the City of Effingham (Stop Sign - Rollin Hills Boulevard and North and South Lakewood Drive) - City Engineer Thoele

City Engineer Thoele stated this ordinance recommends the addition of a stop sign for westbound traffic from Rollin Hills Boulevard as it approaches North and South Lakewood Drive.

There were no objections to bring this item to a future City Council Meeting.

6.2 Resolution No. 062-2024, A Resolution Authorizing a Professional Service Agreement with Great Lakes Urban Forestry for Tree Inventory and Urban Forestry Management Plan - Public Works Director Heuerman

Public Works Director Heuerman stated this resolution authorizes a professional service agreement from Great Lakes Urban Forestry for the Tree Inventory and Urban Forestry Management Plan in the amount of $37,951. Payment for this project will be made from the General Fund reimbursable 100% through the IRA Grant.

There were no objections to bring this item back to a future City Council Meeting.

6.3 Resolution No. 066-2024, A Resolution Establishing Fiscal Year 2026 Budget Schedule - City Administrator Miller

City Administrator Miller stated this resolution establishes the budget schedule for Fiscal Year 26 (May 1, 2025, to April 30, 2026).

There were no objections to bring this item back to a future City Council Meeting.

6.4 Resolution No. 072-2024, A Resolution Approving the Job Description of Customer Service Representative II in the Office of the Building Official - Deputy City Administrator Presley

Deputy City Administrator Presley stated this resolution creates the job description of Customer Service Representative II in the Office of the Building Official, under the direction of the City Engineer.

There were no objections to bring this item back to a future City Council Meeting.

6.5 Resolution No. 073-2024, A Resolution Granting Permission to Effingham High School to Have an Effingham High School Homecoming Parade on Wednesday, September 25, 2024 - Tourism Director Thoele

Tourism Director Thoele stated this resolution grants permission to Effingham High School to have an EHS Homecoming Parade on Wednesday, September 25, 2024.

There were no objections to bring this item back to a future City Council Meeting.

6.6 Downtown/Southtown TIF Rehabilitation Project - Economic Development Director Hull

Economic Development Director Hull stated the owner of Uptown Plaza at 200 S. Third Street is looking to do a rehabilitation project.

There were no objections to bring this item back to a future City Council Meeting.

6.7 Harmoni Towers - Tower Use Permit - City Planner Koester

City Planner Koester stated Harmoni Towers are proposing to construct a Wireless Communications Facility (WCF), a cell tower at 400 JCAN Drive. The Plan Commission held a public hearing on June 11 and by a unanimous vote of the members present, recommended denial of the petition. The denial was due to the finding that Harmoni Towers had not complied with the standards as required in the zoning ordinance. More detailed findings will be provided in the Plan Commission Letter of Recommendation to be provided at the July 2, 2024, meeting.

There were no objections to bring this item back to a future City Council Meeting. 6.8 Old Dominion Freight Line - Rezone NU to M-1 - City Planner Koester

City Planner Koester stated Old Dominion is proposing a cross dock/truck terminal on Raney Street at Parker Drive. The Plan Commission held a public hearing on June 11 and by a unanimous vote of the members present, recommended approval of the petition. The Plan Commission Letter of Recommendation to be provided at the July 2, 2024, meeting.

There were no objections to bring this item back to a future City Council Meeting.

6.9 An Ordinance Authorizing Execution of First Amendment to Agreement for Sewage Transport, Treatment, and Disposal (EJ Wastewater Cooperative, LLC f/k/a Innovative Wastewater Treatment Cooperative, Inc. – Prairie Ace Estates) - City Planner Koester

6.9 and 6.10 were discussed in conjunction.

City Planner Koester stated this amendment to the agreement with EJ Wastewater Cooperative (formerly IWTC) to treat sanitary sewer collected and transported from Prairie Ace Estates Subdivision will amend Exhibit D to revise with the As-Built Plans including details of the Discharge Point and Meter Vault and amend paragraph 2.14 and add Exhibit B-1 to include Lot 4 of Vonderheide Farm Subdivision adjacent to Prairie Ace Estates Subdivision owned by Ted and Angie Thompson in the "Collection Area".

Ted and Angie Thompson own Lot 4 in Vonderheide Farm Subdivision, adjacent to Prairie Ace Estates and would like to connect to the EJ Wastewater Cooperative collection system serving Prairie Ace Estates and by agreement is transported to the City for treatment. This requires an amendment to the City's agreement with EJ Wastewater Cooperative (formerly

IWTC) to include the Thompson property to the Collection Area in the Sewer Agreement. The Plan Commission held a public hearing on June 11 and by a unanimous vote of the members present, recommended approval of the agreement. The Plan Commission Letter of Recommendation to be provided at the July 2, 2024, meeting.

There were no objections to bring this item back to a future City Council Meeting.

6.10 An Ordinance Authorizing Execution of An Annexation Agreement with Ted and Angie Thompson (Lot 4 – Vonderheide Farm Subdivision) - City Planner Koester

There were no objections to bring this item back to a future City Council Meeting.

7. QUARTERLY REPORTS

8. ANNOUNCEMENTS/COMMISSIONER COMMENTS

8.1 Reports from Commissioners

8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Polk; City Clerk Nosbisch

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8.3 Public Participation

9. RECESS IN EXECUTIVE SESSION

9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)

Motion to recess into executive session by Commissioner Moeller, second by Commissioner Micenheimer

Time: 5:36 PM

Purpose: Sale or Lease of Property - Section 2 (c) (6); Purchase or Lease of Real Estate - Section 2 (c) (5)

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Moeller, Stephens, and Micenheimer

9.2 Roll Call

Present: Mayor Schutzbach and Commissioners Micenheimer, Stephens, and Moeller

10. ADJOURNMENT

10.1 Adjournment

Time: 6:05 PM

Motion to adjourn by Commissioner Micenheimer, second by Commissioner Moeller

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Moeller, Stephens, and Micenheimer

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