East Central Reporter

Village of Montgomery Board of Trustees met April 22.

Here are the minutes provided by the board:

I. President Matt Brolley called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance.

II. Roll Call

Trustee Matt Bauman Yea Trustee 

Steve Jungermann Absent

Trustee Ben Brzoska Yea Trustee 

Doug Marecek Yea

Trustee Dan Gier Yea Trustee 

Theresa Sperling Yea

Village Clerk Debbie Buchanan Yea

Also present: Attorney Laura Julien, Director of Community Development Sonya Abt, Director of Public Works Mark Wolf, Director of Finance Jennifer Milewski, Chief of Police Phil Smith, Engineer Pete Wallers, Engineer Chris Ott, Manager Patrick Burke, Manager Kristina Nemetz, Manager Meghan Ostreko, Members of the Press and guests.

III. Public Participation

A. Proclamation for Arbor Day (April 27th).

President Brolley read the proclamation, after which Trustee Sperling motioned to approve, seconded by Trustee Gier. Motion carried by voice vote.

Trustee Brzoska announced there will be an Arbor Day celebration on Saturday at 10am, with a coloring contest for grades 3 to 5 and 50 free redbud tree saplings.

B. Proclamation for Municipal Clerk’s Week (May 5th through May 11th).

President Brolley read the proclamation, after which Trustee Sperling motioned to approve, seconded by Trustee Bauman. Motion carried by voice vote.

C. Proclamation for Economic Development Week (May 6th through May 10th).

President Brolley read the proclamation, after which Trustee Sperling motioned to approve, seconded by Trustee Marecek. Motion carried by voice vote.

D. Public Comment.

Daniel Ross spoke, son-in-law of George Chiotis who owns George’s Restaurant. They would like to request a Montgomery Development Fund grant of $10,000 to enhance the entranceway. If possible, they would like to request additional funds to build the entrance and make it safer. Director Abt will provide them with details on how to apply for the MDF grant.

One comment was submitted online by Gary Nightingale who stated he had several noise complaints that took place in 2023, two of which were concerning live music. He asked what Montgomery is doing to enforce the noise code. President Brolley asked staff to get back to Mr. Nightengale regarding the noise code.

IV. Consent Agenda

A. Minutes of the April 8th, 2024 Village Board Meeting.

B. Accounts Payable through April 22nd in the Amount of $465,315.66.

C. Refuse Report for March 2024.

D. Appointment of Lucas Albright to the Historic Preservation Commission.

E. Appointment of Mary Beretta to the Historic Preservation Commission.

F. Reappointment of John Aman to the Historic Preservation Commission.

G. Reappointment of Brittany Johnson to the Historic Preservation Commission.

H. Reappointment of Jason Bragg to the Board of Fire and Police Commissioners.

I. Ordinance 2076 Granting an Amendment to Special Uses and Related Variations - 211 N. River Street – Gray’s Mill Estate (Second Reading).

Trustee Sperling requested a correction to the minutes under Items for Separate Action, Item A. The question about signage at school crosswalks was attributed to Trustee Jungermann, but Trustee Sperling actually asked that question.

Trustee Brzoska moved to approve Items A-I of the Consent Agenda, with the requested amendment to the minutes, seconded by Trustee Gier.

5 Yea. 0 No. Motion carried. Trustee Brzoska, Trustee Gier, Trustee Sperling, Trustee Bauman and Trustee Marecek voting yea.

V. Items for Separate Action

A. Ordinance 2077 Authorizing and Providing for an Installment Purchase Agreement for the Purpose Paying the Cost of Purchasing Real or Personal Property, or both, in and for the Village, and Authorizing and Providing for the Issue of the Village’s Debt Certificate, Series 2024 in an Aggregate Principal Amount not to Exceed $12,500,000, Evidencing the Rights to Payment Under the Agreement, Prescribing the Details of the Agreement and Certificate, and Providing for the Security for and Means of Payment Under the Agreement of the Certificate (Waiver of First and Passage on Second Reading).

Director Milewski reviewed the need for the Village to have short-term funding for water and other projects and explained this is the best mechanism at this time. Anthony Micelli from Speer Financial explained these debt certificates are really a line of credit to provide short-term funding, and longer-term funding will be decided on later once the Village determines the exact amount of funds needed.

Trustee Gier moved to approve Ordinance 2077 Authorizing and Providing for an Installment Purchase Agreement for the Purpose Paying the Cost of Purchasing Real or Personal Property, or both, in and for the Village, and Authorizing and Providing for the Issue of the Village’s Debt Certificate, Series 2024 in an Aggregate Principal Amount not to Exceed $12,500,000, Evidencing the Rights to Payment Under the Agreement, Prescribing the Details of the Agreement and Certificate, and Providing for the Security for and Means of Payment Under the Agreement of the Certificate (Waiver of First and Passage on Second Reading), seconded by Trustee Marecek.

5 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Bauman, Trustee Marecek and Trustee Brzoska voting yea.

B. Resolution 2024-013 Adopting the 2024 Kendall County Multi-Jurisdictional Multi-Hazard Mitigation Plan.

Director Wolf explained that Kendall County is renewing their five-year program which identifies hazards and mitigation plans. Participating jurisdictions can remain eligible to receive hazardous mitigation funds from FEMA for items identified in this plan if funding becomes available.

Trustee Marecek moved to approve Resolution 2024-013 Adopting the 2024 Kendall County Multi-Jurisdictional Multi-Hazard Mitigation Plan, seconded by Trustee Bauman.

5 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Brzoska, Trustee Gier, Trustee Sperling and Trustee Bauman voting yea.

C. Approval of a Professional Services Agreement with Engineering Enterprises, Inc. in the amount of $79,932.00 for Engineering for the Pavement Management Program Update.

Director Wolf stated in 2014 and 2019 the Village conducted a full assessment of its 76 miles of roadways. Now it is time for an updated review and maintenance plan to cover the years 2026-2030.

Trustee Gier moved to approve Resolution 2024-008 Authorizing the Destruction of Closed Session Audio Recordings in Accordance with the Open Meetings Act, seconded by Trustee Sperling.

5 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Bauman, Trustee Marecek and Trustee Brzoska voting yea.

D. Approval of a Professional Services Agreement with Engineering Enterprises, Inc. in the amount of $259,954.00 for the Aucutt and Orchard Road Intersection Improvements.

Director Wolf summarized this agreement is for preliminary engineering and hydraulic modeling for Aucutt Road and Griffin, including the proposed bridge over Blackberry Creek. Engineer Wallers stated the goal is to have everything designed and preliminary work and approvals done so a developer could come in and move forward with plans. President Brolley pointed out that the Village is being proactive in doing this in order to facilitate development, and will use TIF funds to help pay for it.

Trustee Marecek moved to approve a Professional Services Agreement with Engineering Enterprises, Inc. in the amount of $259,954.00 for the Aucutt and Orchard Road Intersection Improvements, seconded by Trustee Brzoska.

5 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Brzoska, Trustee Gier, Trustee Sperling and Trustee Bauman voting yea.

E. Ordinance 2078 Amending Village Code Section 6-21 (Placement of Mailboxes within Public Rights-Of-Way and Easements) (First Reading).

President Brolley reviewed that staff made two amendments: a $200 maximum if a mailbox is damaged by thrown snow and a $500 maximum if damaged by vehicle impact, with the determination to be made by the Village Administrator. Trustee Gier suggested the item be removed that states mailboxes must be securely attached to prevent them from separating from the support and President Brolley agreed. Trustee Marecek asked if Public Works will still inspect in the fall and notify if any mailboxes are non-compliant. Director Wolf said that is their process based on time allowed, but it is not required. Attorney Julien stated pending claims can be paid based on this new standard. This item will be placed on the consent agenda pending Trustee Jungermann’s approval.

VI. Items for Discussion

VII. New or Unfinished Business

Trustee Sperling asked about new flashing lights at the school crossing at Lakewood Creek School, and Director Wolf said those were installed last week on the post with existing school zone signs. Public Works will evaluate those for effectiveness and also evaluate the potential to install them at other school crossings. The cost is about $500 each.

Trustee Gier asked Director Wolf to check the crosswalk at the bridge on Concord, because the light isn’t working when people push the button to cross. He also mentioned that there used to be a sign warning that a crossing is coming up as you head toward Galena. Now the mount is there but the sign is missing.

VIII. Future Meeting Schedule

A. Planning and Zoning Commission Meeting - Thursday, May 2nd, 2024 at 7:00P.

B. Beautification Committee Meeting – Wednesday, May 8th, 2024 at 6:00P.

C. Board of Fire and Police Commissioners – Thursday, May 9th, 2024 at 9:00A.

D. Village Board Meeting – Monday, May 13th, 2024 at 7:00P.

E. Historic Preservation Commission – Monday, May 20th, 2024 at 6:30P.

F. Committee of the Whole – Tuesday, May 21st, 2024 at 7:00P.

G. Intergovernmental Committee – Tuesday, May 28th, 2024 at 6:00P – CANCELLED.

H. Village Board Meeting – Tuesday, May 28th, 2024 at 7:00P.

*Note: Item H is scheduled for Tuesday due to Village Hall being closed for Memorial Day.

IX. Executive Session:

X. Adjournment: 7:46 p.m.

Trustee Marecek moved to adjourn the meeting. Trustee Brzoska seconded this motion.

5 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Brzoska, Trustee Gier, Trustee Sperling and Trustee Bauman voting yea.

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