East Central Reporter

City of Mattoon City Council met February 6.

Here is the agenda provided by the council:

Pledge of Allegiance

Roll Call

Electronic Attendance

CONSENT AGENDA:

Items listed on the Consent Agenda are considered to be routine in nature and will be enacted by one motion. No separate discussion of these items will occur unless a Council Member requests the item to be removed from the Consent Agenda. If an item is removed from the Consent Agenda, it will be considered elsewhere on the agenda for this meeting. Prior to asking for a motion to approve the Consent Agenda, the Mayor will ask if anyone desires to remove an item from the Consent Agenda for public discussion.

1. Minutes of the Special and Regular Meetings of January 16, 2024.

2. Bills and Payrolls for the last half of January 2024.

3. Mayor’s Travel Expenses - IML

PRESENTATIONS, PETITIONS AND COMMUNICATIONS

This portion of the City Council meeting is reserved for persons who desire to address the Council. The Illinois Open Meetings Act mandates that the City Council may NOT take action on comments received on matters that have not been identified on this agenda, but the Council may direct staff to address the topic or refer the matter for action on the agenda for another meeting. Persons addressing the Council are requested to limit their presentations to three minutes and to avoid repetitious comments. We would also ask you to state your name and address for the record as well as stand when speaking.

Acknowledging the retirement of Mark Hirsch with more than 35 years of service with Public Works Department on January 31, 2024.

NEW BUSINESS

1. Motion – Adopt Resolution No. 2024-3271 Giving notice to the Illinois Department of Transportation of the 4th of July parade to be sponsored by the City of Mattoon. (Cox)

2. Motion - Adopt Resolution No. 2024-3272: Giving notice to the Illinois Department of Transportation of the Bagelfest parade to be sponsored by the City of Mattoon. (Cox)

3. Motion – Adopt Resolution No. 2024-3273: Giving notice to the Illinois Department of Transportation of the Veterans Day parade to be sponsored by the City of Mattoon. (Cox)

4. Motion – Adopt Resolution No. 2024-3274: Giving notice to the Illinois Department of Transportation of the Celebrate Downtown parade to be sponsored by the City of Mattoon. (Cox)

5. Motion - Adopt Resolution No. 2024-3275: Approving a grant agreement between the City of Mattoon and the State of Illinois Department of Transportation authorizing the expenditure of $185,000 or as much as may be needed to match the required funding to complete the proposed sidewalk improvements and ADA ramps on Western Avenue from 43rd Street to Noyes Court for the Riddle Elementary Sidewalk Project; and authorizing the mayor to sign the agreement. (Phipps) 21-00333-00-SW

6. Motion – Approve Council Decision Request 2024-2444: Waiving the formal bidding requirements for the purchase of a new Dri-Prime CD300M Electric Pump form Xylem Inc.; authorizing the allocation of $129,475.45 of the American Resue Plan Act (ARPA) funds to pay for the purchase; and authorizing the mayor to sign the purchase order. (Closson)

7. Motion – Approve Council Decision Request 2024-2445: Waiving the bidding requirements; and authorizing the allocating of $120,428.56 of the American Resue Plan Act (ARPA) funds to accept the proposal form Vandevanter Engineering for the rehabilitation and pump replacements at Sarah Bush Lift Station; and authorizing the mayor to sign the proposal. (Closson)

8. Motion – Approve Council Decision Request 2024-2446: Approving a water and sewer billing adjustment in the amount of $1,019.16 on behalf of Quality Housing LLC located at 111 Peach Court. (Graven)

9. Motion – Approve Council Decision Request 2024-2447: Rejecting the bid of $749,968 for the Wastewater Treatment Plant Primary Clarifier Rehabilitation – 1955 Tanks from Curry Construction, due to budget constraints. (Closson)

10. Motion - Approve Council Decision Request 2024-2448: Authorizing the employment of Steve C. Bily to a Custodian III position with a salary of $42,868.80 for the Police Buildings and Burgess Osborne Auditorium effective February 26, 2024, pending a background check and drug screening. (Hall)

11. Motion – Approve Council Decision Request 2024-2449: Authorizing the allocation of $40,000 from donations to pay for a Housing Study to be conducted by Mattoon in Motion and Partner Valuation Advisors. (Hall)

DEPARTMENT REPORTS:

CITY ADMINISTRATOR

CITY ATTORNEY

CITY CLERK

FINANCE

PUBLIC WORKS

FIRE

POLICE

ARTS AND TOURISM

COMMUNITY DEVELOPMENT

COMMENTS BY THE COUNCIL

Recess to closed session pursuant to the Illinois Open Meetings Act for the purpose of the discussion of collective negotiating matters between the City of Mattoon and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (5ILCS 120(2)(C)(2)), and the minutes of meetings lawfully closed for purposes of the semi-annual review as mandated by Section 2.06 (5 ILCS 120(2)(c)(21)). (Hall)

Reconvene.

Adjourn.

https://mattoon.illinois.gov/download/city-council-meeting-2024-02-06/