Village of Montgomery Board of Trustees met Sept. 25.
Here are the minutes provided by the board:
I. President Brolley called the meeting to order at 7:01 p.m. followed by the Pledge of Allegiance.
II. Roll Call
Trustee Matt Bauman Yea
Trustee Tom Betsinger Yea
Trustee Dan Gier Yea
Trustee Steve Jungermann Yea
Trustee Doug Marecek Yea
Trustee Theresa Sperling Yea
Village Clerk Debbie Buchanan Absent
Also present: Village Administrator Jeff Zoephel, Attorney Laura Julien, Director of Community Development Sonya Abt, Director of Public Works Mark Wolf, Director of Finance Jennifer Milewski, Chief Phil Smith, Communications Manager Kristina Nemetz, Engineer Pete Wallers, Engineer Chris Ott, Deputy Clerk Hameeda Hashim, Members of the Press and others.
III. Public Participation
A. Special Service Area 46 Public Hearing (Karis Center for Commerce).
President Brolley opened the public hearing at 7:03 p.m. hearing no comments, the public hearing was closed at 7:04 p.m.
B. Special Service Area 47 Public Hearing (Orchard 30).
President Brolley opened the public hearing at 7:04 p.m. hearing no comments, the public hearing was closed at 7:05 p.m.
C. Public Comments (Two Minute Opportunity). None.
IV. Consent Agenda
A. Minutes of the September 11th Village Board Meeting.
B. Accounts Payable through September 25th, 2023 in the Amount of $1,449,035.02.
C. Building Report for August 2023.
D. Refuse Report for August 2023.
E. Reappointment of Kendall Wilson to the Board of Fire and Police Commission.
F. Reappointment of Brian Baier to the Board of Fire and Police Commission.
G. Ordinance 2038 Amending Certain National Codes and Repealing and Reestablishing a New Section 6 of the Village of Montgomery Code of Ordinances (Second Reading).
H. Ordinance 2039 Adopting and Amending a Certain National Code and Repealing and Reestablishing a New Section 7 of the Village of Montgomery Code of Ordinances (Second Reading).
I. Ordinance 2040 Adopting and Amending a Certain National Code and Repealing and Reestablishing a New Section 8 of the Village of Montgomery Code of Ordinances (Second Reading).
Trustee Gier moved to approve Items A-I of the Consent Agenda, seconded by Trustee Marecek.
6 Yea. 0 No. Motion carried. Trustee Gier, Trustee Jungermann, Trustee Marecek, Trustee Betsinger and Trustee Sperling and Trustee Bauman voting yea.
V. Items for Separate Action
A. Ordinance 2041 Granting a Special Use to Expand a Utility-Scale Solar Energy System (Fox Metro Water Reclamation District – 800 S. River St.) (Second Reading). Director Abt stated that the Ordinance has been revised based on the petitioners’ objections and Board feedback to not specify any use of chemicals for dust control, it simply states that it must be treated to control dust. The Fire District does not have a minimum amount of snowfall that triggers the need to plow, however, they require all fire access roads be maintained and this includes plowing after a snowfall. Trustee Jungermann asked and Director Abt answered that the trees being planted are specifically located to avoid having an impact on the new solar arrays being installed and staff will work with the petitioner on spacing of the trees to avoid having them grow into each other.
Trustee Sperling moved to approve Ordinance 2041 Granting a Special Use to Expand a Utility-Scale Solar Energy System (Fox Metro Water Reclamation District – 800 S. River St.) (Second Reading). Trustee Gier seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Sperling, Trustee Bauman, Trustee Jungermann, Trustee Marecek, Trustee Betsinger and Trustee Gier voting yea.
B. Renewal of a Professional Services Agreement with Layne Christensen providing Discounts on Well and Pump Maintenance within the Village of Montgomery. Director Wolf mentioned that this renewal offers the Village cost savings for well and pump maintenance, along with the benefit of prioritized service scheduling when needed, which has proven valuable in past years. In response to Trustee Sperling's inquiry, Director Wolf confirmed that the Village plans to connect to Lake Michigan water in 2032. Given this, it's probable that the Village will consider renewing this agreement beyond its 2028 expiration to ensure ongoing maintenance of the backup wells.
Trustee Gier moved to approve the Renewal of a Professional Services Agreement with Layne Christensen providing Discounts on Well and Pump Maintenance within the Village of Montgomery. Trustee Bauman seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Gier, Trustee Jungermann, Trustee Marecek, Trustee Betsinger and Trustee Sperling and Trustee Bauman voting yea.
C. Professional Services Agreement with Engineering Enterprises, Inc. in the amount of $41,816.00 for the Design and Construction Engineering for the Well No. 3 Rehabilitation.
Director Wolf conveyed that following a comprehensive review of pumping data from Well No. 3, staff recommends proceeding with the rehabilitation of Well No. 3 and deferring the rehabilitation of Well No. 8, which was initially budgeted for in the current fiscal year. Trustee Gier inquired, and Director Wolf responded that the precise cause of Well No. 3's reduced capacity won't be definitively known until the rehabilitation is completed. Trustee Jungermann also asked, and Director Wolf clarified that the budget allocated for Well No. 3 is lower than the budgeted amount for Well No. 8.
Trustee Gier moved to approve the Professional Services Agreement with Engineering Enterprises, Inc. in the amount of $41,816.00 for the Design and Construction Engineering for the Well No. 3 Rehabilitation. Seconded by Trustee Jungermann.
6 Yea. 0 No. Motion carried. Trustee Gier, Trustee Jungermann, Trustee Marecek, Trustee Betsinger and Trustee Sperling and Trustee Bauman voting yea.
D. Professional Services Agreement with Engineering Enterprises, Inc. in the amount of $34,430 for Blackberry Heights Manhole Inspections.
Director Wolf emphasized that since the resurfacing and replacement of the water main in the Blackberry Heights subdivision is planned for the upcoming construction year, staff strongly advises conducting inspections of the sanitary sewer manholes in order to assess any necessary rehabilitation to mitigate Inflow and Infiltration in that vicinity. Trustee Jungermann inquired, and President Brolley clarified that the cost indicated represents the Village's portion of the PSA.
Trustee Jungermann moved to approve the Professional Services Agreement with Engineering Enterprises, Inc. in the amount of $34,430 for Blackberry Heights Manhole Inspections. Seconded by Trustee Gier.
6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling and Trustee Bauman voting yea.
E. Approval of Contract with Visu-Sewer in the amount of $443,415.73 for the Sanitary Sewer Lining and Rehabilitation of the Sanitary Sewer System Tributary to the Route 25 Sub-basin.
Director Wolf reported that Fox Metro's data indicated increased wet flows at the Route 25 Lift Station. Following the investigation, staff recommends leveraging the existing IGA with Fox Metro, which would enable us to contract Visu-Sewer at an established unit price for the sanitary sewer lining and rehabilitation in the specified area. President Brolley inquired, and Engineer Wallers confirmed that residents will experience temporary disruptions in using their facilities during a portion of this project. Trustee Gier also asked, and Director Wolf explained that, while the contractors are in the area, two additional areas outside the scope of this sub-basin have been identified for lining work.
Trustee Gier moved to approve the Approval of Contract with Visu-Sewer in the amount of $443,415.73 for the Sanitary Sewer Lining and Rehabilitation of the Sanitary Sewer Tributary to the Route 25 Sub-basin. Seconded by Trustee Sperling.
6 Yea. 0 No. Motion carried. Trustee Gier, Trustee Jungermann, Trustee Marecek, Trustee Betsinger and Trustee Sperling and Trustee Bauman voting yea.
F. Resolution 2023-027 Authorizing an IGA with Sugar Grove Township Road District for Continued Maintenance of Creekview Drive.
Director Abt reviewed that the Village annexed property on the west side of Orchard north of Route 30 and Creekview Drive right-of-way was included in that annexation. However, the subdivision that road serves is unincorporated Kane County and is served by Sugar Grove Township Road District, who has agreed to continue to maintain the existing street. Trustee Jungermann asked and Director Abt answered that if the road was to be extended, a discussion will need to take place between both parties to determine maintenance responsibility.
Trustee Jungermann moved to approve Resolution 2023-027 Authorizing an IGA with Sugar Grove Township Road District for Continued Maintenance of Creekview Drive. Seconded by Trustee Gier.
6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling and Trustee Bauman voting yea.
G. Award of Bid in the Amount of $308,098.12 to Innovation Landscaping, Inc. for Phase 1 of the Montgomery Park Improvements.
President Brolley stated that items G and H will be tabled for a future meeting at the request of staff.
H. Award of Bid in the Amount of $130,821.00 to Frank Marshall Electric for Phase 2 (Lighting) of the Montgomery Park Improvements.
President Brolley stated that items G and H will be tabled for a future meeting at the request of staff.
I. Resolution 2023-028 Authorizing the Execution of Agreements for a Consolidated Enterprise Resource Planning System and Time & Attendance Services.
Director Milewski explained that the Village has been in search of a consolidated ERP system for a few years and after reviewing three different submissions to the Village’s RFP, staff would like to move forward with BS&A for the ERP portion and the third-party that they will be partnering with, Andrews Technology, for the time and attendance solution. This will allow all the systems to speak to each other and eliminate the need to repeatedly enter data into different software. President Brolley asked, and Director Milewski answered that Andrews Technology is scheduled to be implemented in November 2023 and BS&A has an anticipated implementation date of 18 months from now. President Brolley asked, and Director Milewski confirmed that the Village will be using the funds received from the American Rescue Plan Act Funds to implement this system.
Trustee Sperling moved to approve Resolution 2023-028 Authorizing the Execution of Agreements for a Consolidated Enterprise Resource Planning System and Time & Attendance Services. Seconded by Trustee Marecek.
6 Yea. 0 No. Motion carried. Trustee Sperling, Trustee Bauman, Trustee Jungermann, Trustee Marecek, Trustee Betsinger and Trustee Gier voting yea.
VI. Items for Discussion – None.
VII. New or Unfinished Business – None.
VIII. Future Meeting Schedule
A. Planning and Zoning Commission – Thursday, October 5, 2023 at 7:00P.
B. Village Board Meeting – Monday, October 9, 2023 at 7:00P.
C. Police Pension Board Meeting – Wednesday, October 11, 2023 at 11:00A.
D. Beautification Committee – Wednesday, October 11, 2023 at 6:00P.
E. Historic Preservation Commission – Monday, October 16, 2023 at 6:30P.
F. Committee of the Whole Meeting – Tuesday, October 17, 2023 at 7:00P.
G. Village Board Meeting – Monday, October 23, 2023 at 7:00P.
IX. Executive Session
A. To Discuss the Employment of an Employee Pursuant to 5 ILCS 120/2 (c)(1).
B. To Discuss Litigation, Where the Village of Montgomery Finds That Such Action is Probable or Imminent Pursuant to 5 ILCS 120/2 (c)(11).
X. Adjournment: 7:26 p.m.
Trustee Jungermann moved to adjourn the Board Meeting and move into Executive Session. Trustee Sperling seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling and Trustee Bauman voting yea.
https://www.montgomeryil.org/AgendaCenter/ViewFile/Agenda/_10092023-634
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