Village of Montgomery Board of Trustees met July 24.
Here are the minutes provided by the board:
I. In the absence of President Brolley, President Pro Tem Sperling called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance.
II. Roll Call
Trustee Matt Bauman Yea
Trustee Tom Betsinger Yea
Trustee Dan Gier Yea
Trustee Steve Jungermann Yea
Trustee Doug Marecek Yea
Trustee Theresa Sperling Yea
Village Clerk Debbie Buchanan Yea
Also present: Village Administrator Jeff Zoephel, Attorney Laura Julien, Director of Community Development Sonya Abt, Engineer Peter Wallers, Director of Public Works Mark Wolf, Director of Finance Jennifer Milewski, Chief of Police Phil Smith, Communications Manager Kristina Nemetz, Engineer Chris Ott, Members of the Press and guests.
III. Public Participation
A. Lakeside of Seasons Ridge HOA.
Kathie Karsten, 1925 Lakeside, spoke on behalf of the HOA. 1. They are requesting No Parking at the corner of Lakeside Drive; 2. They want to know what the ordinance is regarding street parking and if the HOA can restrict parking; and 3. They would like a grate covering over the large sewer pipe under Rt. 30 that is owned by the State. Darlene of 200 Fairwind Dr. said she is concerned about parking on the corner because it’s on a curve and there is no streetlight there. Bridget Breitzmann, 1936 Lakeside Dr, asked if there is an ordinance about dog waste removal and a timeframe for removal. President Pro Tem Sperling said the appropriate department heads will respond to these concerns.
B. Public Comments (Two Minute Opportunity). None.
IV. Consent Agenda
A. Minutes of the July 10th Village Board Meeting.
B. Accounts Payable through July 24, 2023 in the Amount of $2,404,876.51.
C. Refuse Report for June 2023.
D. Ordinance 2026 Establishing a New Section 1-12 of the Village Code and Authorizing the Village of Montgomery to Pass Along Fees Related to Debt Collection (Second Reading).
Trustee Marecek moved to approve Items A-D of the Consent Agenda, seconded by Trustee Betsinger.
6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling, Trustee Bauman and Trustee Jungermann voting yea.
V. Items for Separate Action
A. Approval of the Amended and Restated Escrow Intergovernmental Agreement between the Village of Montgomery, The Village of Oswego, The United City of Yorkville, and The DuPage Water Commission.
Administrator Zoephel summarized that this is an amendment to the agreement that was previously approved for up to $200,000; now the actual cost is known and has been added to the agreement.
Trustee Marecek moved to approve the Amended and Restated Escrow Intergovernmental Agreement between the Village of Montgomery, The Village of Oswego, The United City of Yorkville, and The DuPage Water Commission. Trustee Jungermann seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling, Trustee Bauman and Trustee Jungermann voting yea.
B. Ordinance 2028 Establishing Special Service Area No. 45 for the Douglas Road Car Wash (1450 Douglas Road) (Waiver of First Reading and Passage on Second Reading).
Attorney Julien explained this is the final step in creating this Special Service Area.
Trustee Jungermann moved to approve Ordinance 2028 Establishing Special Service Area No. 45 for the Douglas Road Car Wash (1450 Douglas Road) (Waiver of First Reading and Passage on Second Reading), seconded by Trustee Marecek.
6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling and Trustee Bauman voting yea.
C. Ordinance 2029 Proposing the Establishment of Special Service Area No. 47 (Orchard 30 Special Service Area) (Waiver of First and Passage on Second Reading).
Attorney Julien said this is for a new development recently approved. This is the proposing ordinance.
Trustee Marecek moved to approve Ordinance 2029 Proposing the Establishment of Special Service Area No. 47 (Orchard 30 Special Service Area) (Waiver of First and Passage on Second Reading), seconded by Trustee Bauman.
6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling, Trustee Bauman and Trustee Jungermann voting yea.
D. Ordinance 2030 Proposing the Establishment of Special Service Area No.46 (Karis Center for Commerce) (Waiver of First and Passage on Second Reading).
Attorney Julien said this is another proposing ordinance for a new development.
Trustee Marecek moved to approve Ordinance 2030 Proposing the Establishment of Special Service Area No.46 (Karis Center for Commerce) (Waiver of First and Passage on Second Reading), seconded by Trustee Jungermann.
6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling, Trustee Bauman and Trustee Jungermann voting yea.
E. Recommendation of the Planning and Zoning Commission on PZC 2023-009 Special Use for Heavy Manufacturing (Calypso Clean Energy – 275 S. Route 31).
Director Abt reviewed that this project will be in Buildings G & H in The Grid and will include assembly of solar modules and production of solar cells, which will involve certain chemicals and therefore requires a Special Use. There will be storage both inside and outside on the west side of Building H which will be fenced and screened. Petitioner Jared Wren gave a brief presentation, stating that they will create 600 full-time jobs and are committed to safety. Trustee Jungermann asked what sort of waste is produced and how it is disposed of. Mr. Wren said there is some residual gas that goes out of the vapor systems and is scrubbed; any residual is shipped to a hazardous waste site. Materials will be delivered by truck with approximately 4-5 deliveries per day. There are cameras and alarms both inside and out that are monitored from a control room in case of a leak.
Trustee Marecek moved to approve Recommendation of the Planning and Zoning Commission on PZC 2023-009 Special Use for Heavy Manufacturing (Calypso Clean Energy – 275 S. Route 31). Trustee Bauman seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling, Trustee Bauman and Trustee Jungermann voting yea.
F. Ordinance 2031 Granting a Special Use for Heavy Manufacturing (Calypso Clean Energy Manufacturing, LLC – The Grid) (Waiver of First and Passage on Second Reading).
Trustee Marecek moved to approve Ordinance 2031 Granting a Special Use for Heavy Manufacturing (Calypso Clean Energy Manufacturing, LLC – The Grid) (Waiver of First and Passage on Second Reading). Trustee Bauman seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling, Trustee Bauman and Trustee Jungermann voting yea.
G. Recommendation of the Planning and Zoning Commission on PZC 2023-010 Text Amendment – Unified Development Ordinance & Municipal Code.
Director Abt stated identified sections that need to be updated include procedural changes, clarifications, accessory dwelling changes and some Municipal Code changes. A Public Hearing was held and the Planning and Zoning Commission recommended approval.
Trustee Marecek moved to approve Recommendation of the Planning and Zoning Commission on PZC 2023-010 Text Amendment – Unified Development Ordinance & Municipal Code. Trustee Jungermann seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling, Trustee Bauman and Trustee Jungermann voting yea.
H. Ordinance 2032 Amending Various Sections of the Village of Montgomery Unified Development Ordinance (First Reading).
Director Abt explained this is first reading of the ordinance to amend the UDO. Trustee Gier requested wording be changed to “shall be” performed and all agreed.
I. Ordinance 2033 Amending the Text of the Village of Montgomery Municipal Code (Chapter 18 1/2 - Vegetation) (First Reading).
Director Abt explained this is first reading of the ordinance to amend the Municipal Code.
J. Ordinance 2034 Amending Section 20-32 - Tapping Fees of the Municipal Code (First Reading).
Engineer Wallers explained the rationale for adjusting tap-on fees for industrial users to be based on population. This is especially important in the case of a high water user that could even require a new well. Trustee Betsinger asked if there should be a price adjustment built in for the future and it was agreed to adjust fees annually based on CPI each year. This is first reading.
K. Resolution 2023-019 Expressing Official Intent Regarding Certain Capital Expenditures Within the Village’s Orchard Road Redevelopment Project Area to be Reimbursed from Proceeds of One or More Obligations to be Issued by the Village of Montgomery.
Director Milewski stated this relates to debt issuance coming to the Board in August, so that the Village can pay the bills for the overflow basin and water improvements and reimburse itself from the TIF 2 ahead of that issuance.
Trustee Jungermann moved to Resolution 2023-019 Expressing Official Intent Regarding Certain Capital Expenditures Within the Village’s Orchard Road Redevelopment Project Area to be Reimbursed from Proceeds of One or More Obligations to be Issued by the Village of Montgomery. Trustee Bauman seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling and Trustee Bauman voting yea.
L. Resolution 2023-020 Expressing Official Intent Regarding Certain Capital Expenditures Related to the Waterworks System to be Reimbursed from Proceeds of One or More Obligations to be Issued by the Village of Montgomery).
Director Milewski stated this relates to debt issuance coming to the Board in August, so that the Village can pay the bills for the waterworks system and reimburse itself from the TIF 2 ahead of that issuance.
Trustee Jungermann moved to approve Resolution 2023-020 Expressing Official Intent Regarding Certain Capital Expenditures Related to the Waterworks System to be Reimbursed from Proceeds of One or More Obligations to be Issued by the Village of Montgomery). Trustee Bauman seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling and Trustee Bauman voting yea.
M. Professional Services Agreement with Engineering Enterprises Inc. in the amount of $204,966.00 for the 2024 Infrastructure Road Program Design Engineering.
Director Wolf reviewed that this PSA is for design engineering for the 2024 IRP. Staff recommends approving the PSA tonight so design can begin and the project can go out to bid in early February.
Trustee Gier moved to approve a Professional Services Agreement with Engineering Enterprises Inc. in the amount of $204,966.00 for the 2024 Infrastructure Road Program Design Engineering. Trustee Marecek seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Bauman, Trustee Jungermann, Trustee Marecek and Trustee Betsinger voting yea.
N. Award of Bid to J. Congdon Sewer Service, Inc. in the amount of $2,647,123.88 for the 2023 Water Main Replacement Project in Boulder Hill.
Engineer Ott said they are asking for approval of the base bid plus the alternate. Trustee Jungermann questioned if trees will be removed in the parkways. Engineer Ott said the watermain is going in the road or under sidewalk except in one area where they will need to remove one or two trees. Oswego Township is aware of the project.
Trustee Gier moved to approve Award of Bid to J. Congdon Sewer Service, Inc. in the amount of $2,647,123.88 for the 2023 Water Main Replacement Project in Boulder Hill. Trustee Bauman seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Bauman, Trustee Jungermann, Trustee Marecek and Trustee Betsinger voting yea.
VI. Items for Discussion
A. Liquor License Request for Circle K at 596 Montgomery Road.
Circle K is requesting a Class M liquor license to be able to sell packaged liquor with the usual restrictions for gas stations. After discussion it was agreed to grant them an M-2 license. Staff was requested to check if they had a liquor license in the past and if there were any issues with it.
VII. New or Unfinished Business
Trustee Gier asked for an update on Orchard Road and Rt. 30 and if the ground road surface was accepted. Director Wolf said it had not been accepted yet; he is waiting for input from the County. He said they are still waiting for delivery on the last mast arm that had to be redesigned.
Trustee Gier mentioned that the option to dial by name has been lost. Also, if a caller hits 0 calls are forwarded to Executive Assistant Hashim, but if she’s not at her desk it just goes to voice mail, and he feels that’s an issue. Trustee Sperling agreed. Administrator Zoephel said he will look into these issues.
Trustee Bauman asked about Concord Road and Director Wolf said construction will be starting this week and signs are up. Construction will be from Galena Road to Gordon.
VIII. Future Meetings
A. Planning and Zoning Commission – Thursday, August 3, 2023 at 7:00P.
B. Beautification Committee – Wednesday, August 9, 2023 at 6:00P – CANCELLED.
C. Village Board Meeting – Monday, August 14, 2023 at 7:00P.
D. Committee of the Whole – Tuesday, August 22, 2023 at 7:00P.
E. Intergovernmental Committee – Monday, August 28, 2023 at 6:00P.
F. Village Board Meeting – Monday, August 28, 2023 at 7:00P.
IX. Executive Session – None.
X. Adjournment: 7:57 p.m.
Trustee Jungermann moved to adjourn the Board Meeting. Trustee Gier seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling and Trustee Bauman voting yea.
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