City of Effingham City Council met June 20.
Here are the minutes provided by the council:
1. OPENING
1.1 Mayor Calls Meeting to Order
Time: 5:00
1.2 Roll Call
Present: Mayor Schutzbach and Commissioners Gillenwater, Stephens, and Micenheimer Absent: Commissioner Moeller
1.3 Pledge of Allegiance
2. OMNIBUS VOTE AGENDA
2.1 Regular City Council Meeting Minutes (06/06/2023) - City Clerk Nosbisch Resolution: Approve
2.2 Treasurer's Report (September 2022 - Revised) - City Treasurer Vail
2.3 Treasurer's Report (October 2022 - Revised) - City Treasurer Vail
2.4 Treasurer's Report (November 2022) - City Treasurer Vail
2.5 Treasurer's Report (December 2022) - City Treasurer Vail
2.6 Treasurer's Report (January 2023) - City Treasurer Vail
2.7 Treasurer's Report (February 2023) - City Treasurer Vail
2.8 Treasurer's Report (March 2023) - City Treasurer Vail
2.9 Treasurer's Report (April 2023) - City Treasurer Vail
2.10 Ordinance No. 032-2023, An Ordinance Authorizing the Sale of Real Estate - Mark E. Mayhood Living Trust – Public Works Director Heuerman
Resolution: Pass
2.11 Ordinance No. 033-2023, An Ordinance Correcting a Scrivener’s Error to Ordinance No. 022-2023, An Ordinance Annexing Territory to the City of Effingham, Illinois (Senior Health Specialties, Utz & Associates Architects, Glenwood Assisted Living, WET Pools and Spas) - City Planner Koester
Resolution: Pass
2.12 Resolution No. 067-2023, A Resolution Establishing Fiscal Year 2025 Budget Schedule - City Administrator Miller
Resolution: Adopt
2.13 Resolution No. 076-2023, A Resolution Granting Permission to Allow a Portion of City Streets and City Parking Lots to be Temporarily Closed for the Effingham Jam - Tourism Director Thoele
Resolution: Adopt
2.14 Resolution No. 077-2023, A Resolution Authorizing Execution of Intergovernmental Agreement with the County of Effingham for GIS Services – Public Works Director Heuerman
Resolution: Adopt
2.15 Resolution No. 080-2023, A Resolution Correcting a Scrivener's Error on Resolution No. 075-2023 - City Engineer Thoele
Resolution: Adopt
2.16 Industrial TIF Water Main Replacement - Change Order No. 2 - City Engineer Thoele
2.17 Affidavit Certifying Service of Notice of Annexation to Teutopolis Fire Protection District - Slavens - City Planner Koester
2.18 Petition for Annexation - Rachel M. Slavens - City Planner Koester
2.19 Petition for Annexation - Andrew C. and Nicole E. Slavens - City Planner Koester
2.20 Petition for Annexation - Voyles - City Planner Koester
2.21 Petition for Annexation - North Wind Court - City Planner Koester
2.22 Certificate of Approval of the City Planner/Subdivision Coordinator - Final Plat No. 873 – F Effingham Business Park, Fifth Addition - City Planner Koester
2.23 Certificate of Approval of the City Planner/Subdivision Coordinator - Final Plat No. 876 – F Prairie Ace Estates Subdivision, 6th Addition - City Planner Koester
2.24 Bid Tabulation - Evergreen Avenue and Willenborg Street Intersection Reconstruction Project - City Engineer Thoele
2.25 Omnibus Vote Agenda Approval
Resolution: Approve
Motion to approve by Commissioner Micenheimer, second by Commissioner Gillenwater Final Resolution: Motion Carried. 4-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, and Micenheimer
3. PRESENTATIONS
3.1 Introduction of New Hires - Public Works Maintenance Workers - Public Works Director Heuerman
Public Works Director Heuerman introduced newly hired Public Works Maintenance Workers Richard Hoene and Elizabeth Abbott to the Council.
4. ORDINANCES/RESOLUTIONS - ACTION ITEMS
4.1 Ordinance No. 034-2023, An Ordinance Annexing Territory to the City of Effingham, Illinois (A. Slaven, R. Slavens) - City Planner Koester
City Planner Koester stated this ordinance annexes property along the east side of north Third Street (US45) just north of Evergreen Avenue.
Motion to pass by Commissioner Stephens, second by Commissioner Micenheimer Final Resolution: Motion Carried. 4-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, and Micenheimer
4.2 Ordinance No. 035-2023, An Ordinance Annexing Territory to the City of Effingham, Illinois (Voyles – North Wind Court) - City Planner Koester
City Planner Koester stated this ordinance annexes property for the proposed North Wind Court Apartment Complex.
Motion to pass by Commissioner Gillenwater, second by Commissioner Stephens Final Resolution: Motion Carried. 4-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, and Micenheimer
4.3 Resolution No. 081-2023, A Resolution Approving Final Plat No. 873 - F for Recording - Effingham Business Park, Fifth Addition - City Planner Koester
City Planner Koester stated the subdivision replats 2 lots into 1 lot for the Krampe Warehouse Project.
Motion to adopt by Commissioner Micenheimer, second by Commissioner Gillenwater Final Resolution: Motion Carried. 4-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, and Micenheimer
4.4 Resolution No. 082-2023, A Resolution Approving Final Plat No. 876 - F for Recording - Prairie Ace Estates Subdivision, 6th Addition - City Planner Koester
City Planner Koester stated this replats 5 lots into 4 lots providing a larger corner lot and resolving a setback issue on another lot.
Motion to adopt by Commissioner Micenheimer, second by Commissioner Stephens Final
Resolution: Motion Carried. 4-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, and Micenheimer
5. OTHER ACTION ITEMS
5.1 Bills and Requisitions
A. Payroll Check Register dated 06/16/2023 $ 381,371.00 B. Check Register dated 06/20/2023 $ 1,026,459.68
Motion to approve by Commissioner Gillenwater, second by Commissioner Micenheimer Final Resolution: Motion Carried. 4-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, and Micenheimer
6. DISCUSSION
6.1 Effingham Regional Growth Alliance - City Administrator Miller
Courtney Yockey presented to the Council an update on the Effingham Regional Growth Alliance and a request for annual contribution. The contribution will be $110,000 for dues.
There were no objections to bring this item back to a future City Council Meeting.
6.2 Resolution No. 079-2023, A Resolution Authorizing an Agreement with Magoo & Associates, LLC for Information Technology Services - Deputy City Administrator Presley
Deputy City Administrator Presley stated this resolution authorizes an agreement with Magoo and Associates, LLC to assist the City's IT Department with information technology system management and security services during the term of June 1, 2023 - May 31, 2024.
There were no objections to bring this item back to a future City Council Meeting.
6.3 Rise Grant - Economic Development Director Hull
Economic Development Director Hull stated staff is recommending that Development Planning Partners/The 1861 Group be selected as the firm to do the study for our RISE Grant.
There were no objections to bring this item back to a future City Council Meeting.
6.4 Bid Letting - Public Works Director Heuerman
Public Works Director Heuerman stated the bids for City Hall 2023 Fire Protection and Fire Alarm Project will be accepted on July 11, 2023, at 10:00 a.m.
7. QUARTERLY REPORTS
8. ANNOUNCEMENTS/COMMISSIONER COMMENTS
8.1 Reports from Commissioners
8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Vail; City Clerk Nosbisch
8.3 Public Participation
9. RECESS IN EXECUTIVE SESSION
Action (Adopt, Pass, Etc.): 9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining- Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)
Motion to recess into executive session by Commissioner Stephens, second by Commissioner Gillenwater
Time: 5:39 PM
Purpose: Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21)
Final Resolution: Motion Carried. 4-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, and Micenheimer
9.2 Roll Call
Present: Mayor Schutzbach and Commissioners Stephens, Micenheimer, and Gillenwater
10. ADJOURNMENT
10.1 Adjournment
Time: 6:09 PM
Motion to adjourn by Commissioner Micenheimer, second by Commissioner Gillenwater Final Resolution: Motion Carried. 4-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, and Micenheimer
https://go.boarddocs.com/il/voeil/Board.nsf/files/CT3M7N59E1E3/$file/June%2020%2C%202023.pdf
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