City of Effingham City Council met June 6.
Here are the minutes provided by the council:
1. OPENING
1.1 Mayor Calls Meeting to Order
Time: 5:00
1.2 Roll Call
Present: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
1.3 Pledge of Allegiance
2. OMNIBUS VOTE AGENDA
2.1 Regular City Council Meeting Minutes (05/16/2023) - City Clerk Nosbisch
Resolution: Approve
2.2 Ordinance No. 021-2023, An Ordinance Authorizing the Sale of Real Estate to JGKW Holdings, LLC, an Illinois limited Liability Company - City Administrator Miller
Resolution: Pass
2.3 Resolution No. 066-2023, A Resolution Granting Permission to Allow a Portion of City Streets to be Temporarily Closed for Fourth of July Fireworks - Tourism Director Thoele
Resolution: Adopt
2.4 Resolution No. 068-2023, A Resolution Authorizing Execution of Local Public Agency Engineering Services Agreement for Motor Fuel Tax Funds - Ford Avenue Extension - City Engineer Thoele
Resolution: Adopt
2.5 Resolution No. 069-2023, A Resolution Authorizing the Purchase of Body Worn and In Car Cameras for the Effingham Police Department - Police Chief McFarland
Resolution: Adopt
2.6 Resolution No. 070-2023, A Resolution Authorizing the Purchase of Traverse Outer Carriers for the Effingham Police Department - Police Chief McFarland Resolution: Adopt
2.7 Resolution No. 074-2023, A Resolution Authorizing Acceptance of Proposal from Imco Utility Co. For Fayette Avenue Sanitary Sewer Force Main Project - City Engineer Thoele
Resolution: Adopt
2.8 2022 Boos Detention Basin Outfall - Final Change Order No. 2 - City Engineer Thoele
Resolution: Approve
2.9 Bid Tabulation - Fayette Avenue Force Main Project - City Engineer Thoele
2.10 Bid Tabulation - Fayette Avenue Sanitary Sewer Force Main Project - City Engineer Thoele
2.11 Bid Tabulation 2023 Oil & Chip Program - City Engineer Thoele
2.12 Certificate of Project Completion and Release of Bonding - 2022 Boos Detention Basin Outfall - City Engineer Thoele
Resolution: Approve
2.13 Omnibus Vote Agenda Approval
Resolution: Approve
Motion to approve by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
3. PRESENTATIONS
3.2 Introduction of New Paid on Call Firefighters - Fire Chief Yochum
Fire Chief Yochum introduced POC Austin Siemer, POC Stetsen Traub, POC Kyle Swanson, POC Amanda Yost, POC Robert Reardon, POC Matthew Loy, and POC Kelly Hamill.
4. ORDINANCES/RESOLUTIONS - ACTION ITEMS
4.1 Ordinance No. 029-2023, An Ordinance Authorizing Grant to Arts Connection of Central Illinois, Inc. - Economic Development Director Hull
Economic Development Director Hull stated this ordinance authorizes a $61,365.77 grant to Arts Connection of Central Illinois for the exterior rehabilitation project of the building.
Motion to pass by Commissioner Stephens, second by Commissioner Moeller
Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
4.2 Ordinance No. 030-2023, An Ordinance Authorizing the Acquisition of a Temporary Use Permit and the Purchase of Easements of Utility Purposes - Roman Catholic Diocese of Springfield - City Engineer Thoele
City Engineer Thoele stated this ordinance authorizes the acquisition of a temporary use permit and the purchase of easement for utility purposes from The Roman Catholic Diocese of Springfield (Sacred Heart Parish) for the sum of $13,180.73.
Motion to pass by Commissioner Micenheimer, second by Commissioner Gillenwater
Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
4.3 Ordinance No. 031-2023, An Ordinance Authorizing the Acquisition of a Temporary Use Permit and the Purchase of an Easement for Utility Purposes - Effingham Knights of Columbus - City Engineer Thoele
City Engineer Thoele stated this ordinance authorizes the acquisition in the amount of $12,129.17 for an easement for utility purposes and a temporary use permit from Effingham Knights of Columbus.
Motion to pass by Commissioner Moeller, second by Commissioner Micenheimer
Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
4.4 Ordinance No. 032-2023, An Ordinance Authorizing the Sale of Real Estate - Mark E. Mayhood Living Trust – Public Works Director Heuerman
Public Works Director Heuerman stated this ordinance authorizes the sale of property to Mark E. Mayhood Living Trust to redevelop the conjunction with an adjacent commercial building for the sum of $29,500.
This item was made discussion only and there were no objections to bring this item back to a future City Council Meeting.
4.5 Resolution No. 073-2023, a Resolution Accepting the Bid and Awarding Contract for the Fayette Avenue Force Main Project - City Engineer Thoele
City Engineer Thoele stated this resolution accepts the lowest responsive bid from B & T Drainage in the amount of $203,571.50 for the Fayette Avenue Force Main Project. Payment for this project will be funded by the Triangle Business District Fund.
Motion to adopt by Commissioner Gillenwater, second by Commissioner Micenheimer
Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
4.6 Resolution No. 075-2023, A Resolution Authorizing Acceptance of Proposal for 2023 Oil & Chip Program - City Engineer Thoele
This resolution accepts the lowest bid for 2023 Oil & Chip program from Larry Heuerman Trucking in the total amount of $158,200.00.
Motion to adopt by Commissioner Stephens, second by Commissioner Gillenwater Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
4.7 Resolution No. 078-2023, A Resolution Appointing Members to the Effingham Public Library Board of Directors of the City of Effingham, Illinois - Mayor Schutzbach
Mayor Schutzbach stated this resolution appoints Shelby Dasenbrock to the Effingham Public Library Board of Directors to fulfill an existing term that will expire April 30, 2024.
Motion to adopt by Commissioner Moeller, second by Commissioner Micenheimer
Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
5. OTHER ACTION ITEMS
5.1 Bills and Requisitions
A. Payroll Check Register dated 04/07/2023 $ 318,133.68 B. Check Register dated 06/18/2023 $ 834,041.86
Motion to approve by Commissioner Micenheimer, second by Commissioner Stephens
Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
6. DISCUSSION
6.1 Resolution No. 067-2023, A Resolution Establishing Fiscal Year 2025 Budget Schedule - City Administrator Miller
City Administrator Miller stated this resolution establishes the Fiscal Year 2025 budget schedule.
There were no objections to bring this item back to a future City Council Meeting.
6.2 Resolution No. 076-2023, A Resolution Granting Permission to Allow a Portion of City Streets and City Parking Lots to be Temporarily Closed for the Effingham Jam - Tourism Director Thoele
Tourism Director Thoele stated this resolution grants permission to allow city streets and parking lots to be closed for the Effingham Jam on July 21, 2023.
There were no objections to bring this item back to a future City Council Meeting.
6.3 Resolution No. 077-2023, A Resolution Authorizing Execution of Intergovernmental Agreement with the County of Effingham for GIS Services – Public Works Director Heuerman
Public Works Director Heuerman stated this resolution renews an Intergovernmental Agreement with the County of Effingham for GIS services for an additional three-year term at the same cost of $25,000 per year or $75,000 over the life of the agreement.
There were no objections to bring this item back to a future City Council Meeting. 6.4 Bid Letting - City Engineer Thoele
City Engineer Thoele stated bids for the Evergreen Avenue and Willenborg Street intersection reconstruction project will be accepted on June 13, 2023, at 10:00 a.m.
7. QUARTERLY REPORTS
8. ANNOUNCEMENTS/COMMISSIONER COMMENTS
8.1 Reports from Commissioners
8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Vail; City Clerk Nosbisch
City Administrator Miller provided an update on Ameren’s new decreased rate. Deputy City Administrator gave an update on the progress of the new website.
8.3 Public Participation
9. RECESS IN EXECUTIVE SESSION
9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)
Motion to recess into executive session by Commissioner Moeller, second by Commissioner Micenheimer
Time: 5:28 PM
Purpose: Purchase or Lease of Real Estate - Section 2 (c) (5)
Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
9.2 Roll Call
Present: Mayor Schutzbach and Commissioners Stephens, Micenheimer, Gillenwater, and Moeller
10. ADJOURNMENT
10.1 Adjournment
Time: 6:18 PM
Motion to adjourn by Commissioner Stephens, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
https://go.boarddocs.com/il/voeil/Board.nsf/files/CSSLMX574A01/$file/June%206%2C%202023.pdf
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