City of Effingham City Council met April 18.
Here are the minutes provided by the council:
1. OPENING
1.1 Mayor Calls Meeting to Order
Time: 5:00
1.2 Roll Call
Present: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
1.3 Pledge of Allegiance
2. OMNIBUS VOTE AGENDA
2.1 Special City Council Meeting Minutes (03/21/2023) - City Clerk Nosbisch Resolution: Approve
2.2 Regular City Council Meeting Minutes (04/04/2023) - City Clerk Nosbisch Resolution: Approve
2.3 Treasurer's Report (October 2022) - City Treasurer Vail
Resolution: Approve
2.4 Ordinance No. 014-2023, An Ordinance Amending Section 16-66, Chapter XVI of the Municipal Code of the City of Effingham (Stop Sign - West Evergreen Avenue and North Fourth Street) - Public Works Director Heuerman
Resolution: Pass
2.5 Resolution No. 033-2023, A Resolution Authorizing the Acceptance of a Quote for the Purchase of Reporting and Responding Software Suite - Fire Chief Yochum
Resolution: Adopt
2.6 Resolution No. 038-2023, A Resolution Authorizing an Agreement with Kemper CPA Group, LLP for Audit Services - Deputy City Administrator Presley
Resolution: Adopt
2.7 Letter of Recommendation - Petition to Vacate a Portion of an Alley between Main Street and Walnut Street, North of Temple Avenue, City of Effingham, Illinois - City Engineer Thoele
2.8 Letter of Recommendation - Petition to Rezone – K&A Land Development, LLC 711 S. Cherry Street, City of Effingham, Illinois - City Engineer Thoele
2.9 Bid Quotes for Demolition of 711 S. Park Street - Building Official Roedl
2.10 Bid Tabulation - Audit Services Request for Proposals - Deputy City Administrator Presley
2.11 Omnibus Vote Agenda Approval
Resolution: Approve
Motion to approve by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
3. PRESENTATIONS
3.1 Retirement Recognition - Public Works Director Heuerman
Public Works Director Heuerman recognized retiring Street Maintenance Worker Kenny Cornell for his 26 years of service to the City of Effingham.
3.2 City of Effingham Service Awards - Public Works Director Heuerman
City Administrator Miller recognized Todd Hull and Jane Kemper for 35 years of service to the City.
Public Works Director Heuerman recognized Brent Stortzum and Justin Hayes for 20 years of service, Russ Leppin for 15 years of service, and Derek Helmbacher and Trent Hartke for 10 years of service to the City.
4. ORDINANCES/RESOLUTIONS - ACTION ITEMS
4.1 Ordinance No. 012-2023, An Ordinance to Adopt the Annual Operating Budget for the City of Effingham, Illinois for Fiscal Year 2024 Beginning May 1, 2023 and Ending April 30, 2024 - City Administrator Miller
City Administrator Miller stated this ordinance establishes the operating budget for fiscal year 2024.
Motion to pass by Commissioner Gillenwater, second by Commissioner Stephens Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
4.2 Resolution No. 035-2023, A Resolution Establishing a 5-Year Capital Improvements Plan for the Period of FY24-FY28 Inclusive - City Administrator Miller
City Administrator Miller stated this resolution establishes the Capital Improvement Plan (CIP) and Maintenance Improvement Plan (MIP) for the fiscal year 2023-2024.
Motion to adopt by Commissioner Micenheimer, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
4.3 Ordinance No. 015-2023 - An Ordinance to Vacate a Portion of an Alley, North of Temple Avenue Between Main Street and Walnut Street - Bohn’s Subdivision - City Planner Koester
City Planner Koester stated that by a 9 to 0 vote, the Plan Commission recommends the City grant the Petition to Vacate a portion of an alley between Main Street and Walnut Street, north of Temple Avenue subject to reservation of a public utility easement in, on, under, through, and across the alley.
Motion to pass by Commissioner Stephens, second by Commissioner Gillenwater Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
4.4 Ordinance No. 016-2023 - An Ordinance Amending the Zoning Ordinance of the City of Effingham, K&A Land Development, LLC Rezone from M-1 Light Industrial District to R-3C Multiple-Dwelling District - 711 S. Cherry Street - City Planner Koester
City Planner Koester stated that by a 9 to 0 vote, the Plan Commission recommends that the City grant the Petition to Rezone as presented to the Commission.
Motion to pass by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
4.5 Ordinance No. 017-2023, An Ordinance Authorizing the Purchase of Real Property for Right of Way & Utility Purposes from Reiss Trust - City Engineer Thoele
City Engineer Thoele stated this is for the purchase of real property for right of way and utility purposes in relation to improvements to Evergreen Avenue and Willenborg Street. This property is south of Evergreen Avenue and west of Willenborg Street.
Motion to pass by Commissioner Stephens, second by Commissioner Gillenwater Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
4.6 Ordinance No. 018-2023, An Ordinance Authorizing the Purchase of Real Property for Right of Way & Utility Purposes from Reiss Trust - Tract 2 - City Engineer Thoele
City Engineer Thoele stated this is for the purchase of real property for right of way and utility purposes in relation to improvements to Evergreen Avenue and Willenborg Street. This property is north of Evergreen Avenue and east of Willenborg Street.
Motion to pass by Commissioner Micenheimer, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
4.7 Resolution No. 037-2023, A Resolution Granting Permission to Allow a Portion of Streets to be Temporarily Closed for Trade Nights Across America Event on April 22, 2023 - Tourism Director Thoele
Tourism Director Thoele stated this resolution grants permission for City streets to be closed on April 22, 2023, for Trade Nights Across America.
Motion to adopt by Commissioner Micenheimer, second by Commissioner Gillenwater Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
4.8 Resolution No. 042-2023, A Resolution Authorizing Acceptance of Quote from Dust Enterprises, LLC for the Demolition of 711 S. Park St. - Building Official Roedl
Building Official Roedl stated this resolution authorizes acceptance of quote from Dust Enterprises, LLC in the amount of $10,800 for demolition of 711 South Park Street, Effingham, IL.
Motion to adopt by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
4.9 Resolution No. 043-2023, A Resolution Authorizing the Execution of an Agreement for Provision of Natural Gas for City-Owned Buildings and Other Facilities - City Administrator Miller
City Administrator Miller stated this resolution authorizes the City Administrator to sign a natural gas contract for the municipal facilities, since gas bids require same day contract signature.
Motion to adopt by Commissioner Micenheimer, second by Commissioner Gillenwater Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
5. OTHER ACTION ITEMS
5.1 Bills and Requisitions
A. Payroll Check Register dated 04/07/2023 $ 318,133.68
B. Check Register dated 04/18/2023 $ 623,509.62
Motion to approve by Commissioner Micenheimer, second by Commissioner Stephens Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
6. DISCUSSION
6.1 Ordinance No. 019-2023, Appointment Ordinance - City Administrator Miller
City Administrator Miller stated this ordinance establishes the staffing levels for all positions within the City, as well as the individuals who will be appointed to annually appointed positions, for Fiscal Year 2023-2024.
There were no objections to bring this item back to a future City Council Meeting.
6.2 Resolution No. 039-2023, A Resolution Authorizing Renewal of Contract with Lamar Companies for Champaign Billboard for the 2023 Calendar Year - Tourism Director Thoele
Tourism Director Thoele stated this resolution authorizes the renewal of contract with Lamar Companies for the Champaign, IL billboard.
There were no objections to bring this item back to a future City Council Meeting.
6.3 Resolution No. 040-2023, A Resolution Authorizing Renewal of Contract with Lamar Companies for Mt. Vernon Billboard for the 2023 Calendar Year - Tourism Director Thoele
Tourism Director Thoele stated this resolution authorizes the renewal of a contract with Lamar Companies for the Mt. Vernon billboard.
There were no objections to bring this item back to a future City Council Meeting.
6.4 Resolution No. 041-2023, A Resolution Authorizing Renewal of Contract with Lamar Companies for Putnam County Billboard for the 2023 Calendar Year - Tourism Director Thoele
Tourism Director Thoele stated this resolution authorizes the renewal of a contract with Lamar Companies for the Putnam County billboard.
There were no objections to bring this item back to a future City Council Meeting.
6.5 Resolution No. 044-2023, A Resolution Authorizing the Purchase of Lexipol Services - Fire Chief Yochum
Fire Chief Yochum stated this resolution authorizes the purchase of Lexipol Services in the amount of $27,512 for policy and procedure maintenance for successful training and call response.
There were no objections to bring this item back to a future City Council Meeting.
6.6 Resolution No. 045-2023, A Resolution Authorizing an Intergovernmental Agreement for Participation in the Mutual Aid Box Alarm System - Fire Chief Yochum
Fire Chief Yochum stated this resolution authorizes the City to participate in an intergovernmental mutual aid agreement with MABAS Illinois.
There were no objections to bring this item back to a future City Council Meeting.
6.7 Downtown/Southtown Business Area Redevelopment Program Policy - Economic Development Director Hull
Economic Development Director Hull discussed the renewal of the Downtown/Southtown Business Area Redevelopment Program Policy.
There were no objections to bring this item back to a future City Council Meeting.
6.8 Emerald Room Rehabilitation Project - Economic Development Director Hull
Economic Development Director Hull stated Chandra Niemerg is requesting funds through the Tax Increment Financing Downtown/Southtown Business Area Redevelopment Program for a rehabilitation project at 109 East Jefferson (Emerald Room). Total project cost is $11,411.70 with 25% being $2,852.93.
There were no objections to bring this item back to a future City Council Meeting. 6.9 Fireworks Financial Request - Tourism Director Thoele
Amanda McKay with the Effingham Noon Rotary asked the City Council to consider financially supporting the planned 2023 Community Fireworks Display in the amount of $20,000.
There were no objections to bring this item back to a future City Council Meeting. 6.10 Community Solar Program - Municipal Buildings - City Administrator Miller
City Administrator Miller stated this resolution would contract City municipal buildings with a community solar developer. A community solar developer would save 15 to 20 guaranteed savings percentages off the Ameren IL electric supply rate. The term of the agreement would be for 15 – 20 years.
6.11 Solar Energy Systems - Zoning Ordinance Text Amendment - City Planner Koester
City Planner Koester presented to the Council regarding City Staff proposing an amendment to Article 23A of Appendix B (Zoning Ordinance) to the Municipal Code.
This will go to the Plan Commission for review.
6.12 Zoning Map and Extra-Territorial Jurisdiction Zoning Map - City Planner Koester
City Planner Koester stated City Staff is proposing prior to publishing the Zoning Map each year, a Public Hearing be held before the Plan Commission to review and recommend changes, if any, to the Extra-Territorial Jurisdiction (ETJ) Boundary. State Statute provides that a municipality may exercise its subdivision and zoning jurisdiction up to 1 1/2 miles from the City Limits. For the City of Effingham, the ETJ does not extend the full 1 1/2 miles: Jurisdiction Agreement with Teutopolis, West of the Country Club, etc.
There were no objections from the City Council to move forward.
6.13 Zoning Ordinance Text Amendment - Wireless Communication Facilities Siting Procedures and Overlay Districts - City Planner Koester
City Planner Koester stated Ord. 56-99 was adopted and later amended by Ord. 26-2000, both of which amended the Zoning Ordinance. With Ordinance 26-2000, overlay districts were created for Wireless Communication Facilities. District 1 is a number of City owned parcels, but a couple of parcels have been sold by the City or are not feasible. City Staff
proposes to amend District 1 by eliminating these sites and adding other City owned sites. City Staff also proposes to incorporate this Ordinance into Appendix B (Zoning Ordinance) rather than an appendix.
There were no objections to present this to the Plan Commission.
6.14 Bid Lettings - City Engineer Thoele
City Engineer Thoele stated bid openings for four projects are scheduled starting at 10:00 A.M on April 25th at City Hall. The projects include the Ford Avenue Extension, 2023 Street Resurfacing Program - Phase 1, 2023 Sidewalk Replacement Program, and the 2023 Concrete Gutter Replacement Program.
7. QUARTERLY REPORTS
8. ANNOUNCEMENTS/COMMISSIONER COMMENTS
8.1 Reports from Commissioners
8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Vail; City Clerk Nosbisch
8.3 Public Participation
9. RECESS IN EXECUTIVE SESSION
9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)
Motion to recess into executive session by Commissioner Moeller, second by Commissioner Micenheimer
Time: 6:04 PM
Purpose: Sale or Lease of Property - Section 2 (c) (6), Review of Executive Session Minutes - Section 2 (c) (21)
Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
9.2 Roll Call
Present: Mayor Schutzbach and Commissioners Stephens, Micenheimer, Gillenwater, and Moeller
10. ADJOURNMENT
10.1 Adjournment
Time: 6:48 PM
Motion to adjourn by Commissioner Micenheimer, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
https://go.boarddocs.com/il/voeil/Board.nsf/files/CRAUC272CB2E/$file/April%2018%2C%202023.pdf
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