Village of Montgomery Board of Trustees met March 27.
Here are the minutes provided by the board:
I. In the absence of President Brolley, President Pro Tem Theresa Sperling called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance.
II. Roll Call
Trustee Matt Bauman Yea
Trustee Tom Betsinger Yea
Trustee Dan Gier Yea
Trustee Steve Jungermann Yea
Trustee Doug Marecek Yea
Trustee Theresa Sperling Yea
Village Clerk Debbie Buchanan Yea
Also present: Acting Village Administrator Sonya Abt, Village Engineer Peter Wallers, Director of Public Works Mark Wolf, Chief of Police Phil Smith, Director of Finance Jennifer Milewski, Engineer Chris Ott, Members of the Press and others.
III. Public Participation
A. Public Comments ( Two Minute Opportunity ). None
IV. Consent Agenda
A. Minutes of the March 13, 2023 Village Board Meeting .
B. Account s Payable through March 27, 2023 in the Amount of $712,176.43 .
C. Refuse Report for February 2023 .
Trustee Jungermann moved to approve Items A-C of the Consent Agenda . Trustee Bauman seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling and Trustee Bauman voting yea.
V. Items for Separate Action
A. Ordinance 1999 Granting a Special Use, Planned Unit Development, and Additional Special Uses and Approving a Zoning Map Amendment and A Preliminary Plat of Subdivision (Karis Acquisitions, LLC – Karis Center for Commerce) (Second Reading).
Acting Village Administrator Abt advised that revisions were made based on adding an 8’ bike path, plus they added conditions from the Planning and Zoning Commission. She said staff received one online inquiry asking about recycling plastics and any public safety concerns. She said there is no recycling or manufacturing there. Trustee Betsinger said he received a couple of questions and truck traffic was the main concern. Trustee Jungermann asked about the railroad crossing but Director Wolf responded that is a separate issue and not part of this agreement.
Trustee Gier moved to approve Ordinance 1999 Granting a Special Use, Planned Unit Developm ent, and Additional Special Uses and Approving a Zoning Map Amendment and A Preliminary Pla t of Subdivision (Karis Acquisitions, LLC – Karis Center for Commerce) (Second Reading) . Trustee Bauman seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Bauman, Trustee Jungerman, Trustee Marecek and Trustee Betsinger voting yea.
B. Resolution 2023-012 Accepting A Village Utility Easement (Victorian Apartments Hawthorn Ridge Property – Parcels 15-31-401-024 and 15-31-401-025 ). Acting Administrator Abt stated that in 2021 the Board approved certain properties for a regional stormwater basin. The stormwater pipe needs an easement and the owner has agreed to grant it.
Trustee Marecek moved to approve Resolution 2023-012 Accept ing A Village Utility Easement (Victorian Apartments Hawthorn Ridge Property – Parcels 15-31-401-024 and 15- 31-401-025 ). Trustee Jungermann seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling, Trustee Bauman and Trustee Jungerman voting yea.
C. Ordinance 2001 Approving the Offic ial Zoning Map for the Village of Montgomery Kane and Kendall Counties, Illinois (Waiver of First and Passage on Second Reading ).
Acting Administrator Abt said the Zoning Map has been updated with changes from 2022.
Trustee Marecek moved to approve Ordinance 2001 Approving the Offic ial Zoning Map for the Village of Montgomery Kane and Kendall Counties, Illinois (Waiver of First and Passage on Second Reading ). Trustee Gier seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling, Trustee Bauman and Trustee Jungerman voting yea.
D. Ordinance 2002 Amending A Comprehensive Fee and Deposit Schedule for Building and Development and Creating New Section 1-12 i n the Village Code of Ordinances (First Reading ).
Acting Administrator Abt explained that the last major update to the fee schedule was in 2011. Staff has analyzed fees compared to other communities plus staff time in processing, etc. and proposes to increase and simplify fees to streamline the process. There are also new fees for items such as electric car charging stations. These changes should have a minimal impact on the budget. Trustee Marecek questioned the increase in Annexation Agreement fees from $400 to $1000 and suggested a lower fee for individual lots. President Pro Tem Sperling encouraged trustees to contact Acting Administrator Abt with their thoughts on this issue. This will be on Items for Separate Action at the next meeting.
E. Award of Contract to Denler, Inc. in the amount of $24,307.00 for the 2023 Sealcoating Program .
Engineer Ott reviewed the bid opening for the annual sealcoating program for shared use paths. This year’s program includes paths in the ComEd right-of-way and on Montgomery Road. He will provide a map of this year’s projects to Board members. The bid came in under budget and Denler has worked for the Village before.
Trustee Marecek moved to approve Award of Contract to D enler, Inc. in the amount of $24,307.00 for the 2023 Sealcoating Program . Trustee Bauman seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling, Trustee Bauman and Trustee Jungerman voting yea.
F. Approval of Purchase of a Vermeer XL 1800 Chipper from Vermeer Midwest in the amount of $94,002.69 for the R eplacement of the Public Works Tree Chipper.
Director Wolf explained the Village’s current chipper used for brush pickup and maintenance of trees needs to be replaced. This is identical to the current chipper. Staff intends to use the Sourcewell membership for this purchase. Trustee Gier asked why switch to a gas chipper rather than diesel. Director Wolf said diesel is more expensive and Public Works staff demoed the gasoline unit and were very happy with it. This is budgeted in next year’s budget but needs to be ordered now in order to get delivery around June 1st. There will be no deposit or advance payment until next budget year.
Trustee Gier moved to approve Approval of Purchase of a Vermeer XL 1800 Chipper from Vermeer Midwest in the amount of $94,002.69 for the R eplacement of the Public Works Tree Chipper. Trustee Marecek seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Bauman, Trustee Jungerman, Trustee Marecek and Trustee Betsinger voting yea.
G. Professional Services Agreement for Construction Engineering for the 2023 MFT & Infrastructure Road Program with Engineering Enterprises in the am ount of $205,163.00 .
Director Wolf said contracts were previously approved for this year’s MFT and IRP programs; this is for Construction Engineering. There will be a kickoff meeting next week. There will also be an annual IRP public meeting to address the program. Geneva will have appropriate road closures and flaggers.
Trustee Jungermann moved to approve Professional Services Agreement for Construction Engineering for the 2023 MFT & Infrastructure Road Program with Engineering Enterprises in the amount of $205,163.00 . Trustee Marecek seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling and Trustee Bauman voting yea.
H. Professional Services Agreement with Engineering E nterprises, Inc. in the amount of $30,000.00 for the Letter of Interest for the USEPA WIFIA program . Director Wolf explained that since the Village has selected Lake Michigan as its future water source, funding is needed for pipeline construction and infrastructure improvements. This is the first step in applying for a loan for the project and EEI will assist with the process.
Trustee Marecek moved to approve Professional Services Agreement with Engineering Enterprises, Inc. in the amount of $30,000.00 for the Letter of Interest for the USEPA WIFIA program. Trustee Bauman seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling, Trustee Bauman and Trustee Jungerman voting yea.
VI. Items for Discussion
A. FY2024 Budget Discussion – Other Funds .
Director Milewski presented a summary of revenues and expenses for various Special Revenue and Capital Projects Funds. Expenditures include street repairs and road salt. The Village will reduce its salt order next year due to the mild winter this year. TIF 2 projects in FY24 include Aucutt Road widening, the Knell Road extension and Aucutt Road watermain replacement. Capital Funds expenditures include the CIP program, Montgomery Park improvements, upgrades to the Mill Street Bridge, completion of the Public Works Building and Arbor Park if the Village receives grant funding.
VII. New or Unfinished Business
President Pro Tem Sperling reminded everyone to vote on election day next week. VIII. Future Meetings
A. Planning and Zoning Commission – Thursday, April 6, 2023 at 7:00P.
B. Village Board Meeting – Monday, April 10, 2023 at 7:00P.
C. Police Pension Board - Wednesday, April 12, 2023 at 11:00A.
D. Beautification Committee – Wednesday, April 12, 2023 at 6:00P.
E. Historic Preservation Commission – Monday, April 17, 2023 at 6:30P.
F. Committee of the Whole – Tuesday, April 18, 2023 at 7:00P.
G. Village Board Meeting – Monday, April 24, 2023 at 7:00P.
IX. Executive Session
X. Adjournment: 7:39 p.m
Trustee Jungermann moved to adjourn the meeting . Trustee Marecek seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling and Trustee Bauman voting yea.
https://www.montgomeryil.org/AgendaCenter/ViewFile/Minutes/_03272023-594
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