City of Effingham City Council met March 21.
Here are the minutes provided by the council:
1. OPENING
1.1 Mayor Calls Meeting to Order
Time: 5:00
1.2 Roll Call
Present: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
1.2 Pledge of Allegiance
2. OMNIBUS VOTE AGENDA
2.1 Regular City Council Meeting Minutes (03/07/2023) - City Clerk Nosbisch Resolution: Approve
2.2 Treasurer's Report (August 2022) - City Treasurer Vail
Resolution: Approve
2.3 Resolution No. 023-2023, A Resolution Accepting Chemical Quotes for FY 2023-2024 - Public Works Director Heuerman
Resolution: Adopt
2.4 Resolution No. 029-2023, A Resolution Authorizing the Purchase of Christmas Light Displays from Holiday Outdoor Decor - Tourism Director Thoele
Resolution: Adopt
2.5 Resolution No. 030-2023, A Resolution Authorizing the Purchase of Christmas Light Displays from Northern Light Displays - Tourism Director Thoele
2.6 Resolution No. 032-2023, A Resolution Accepting HACH Service Partnership Quotation for Services at the Water Treatment Plant - Director of Public Works Heuerman Resolution: Adopt
2.7 Certificate of Project Completion and Release of Bonding For 2022 Street Maintenance Aggregate Stockpiling - City Engineer Thoele
Resolution: Approve
2.8 Bid Quotes for Demolition of 713 S. Park Street - Building Official Roedl
2.9 Omnibus Vote Agenda Approval
Resolution: Approve
Motion to approve by Commissioner Gillenwater, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
3. PRESENTATIONS
3.1 Introduction of New Hires - Public Works Maintenance Workers - Public Works Director Heuerman
Public Works Director Heuerman introduced newly-hired Public Works Maintenance Workers Clark Bigard, Alex Reisner, and Brad Nott to the Council.
4. ORDINANCES/RESOLUTIONS - ACTION ITEMS
4.1 Resolution No. 027-2023, A Resolution Authorizing Use of the American Rescue Plan Act (ARPA) Funds for Public Safety - City Administrator Miller
City Administrator Miller stated this resolution obligates the City's ARPA funds ($1,702,555.07) for certain equipment and vehicle purchases over three fiscal years.
Motion to adopt by Commissioner Stephens, second by Commissioner Gillenwater Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
4.2 Resolution No. 031-2023, A Resolution Amending the City of Effingham Fund Balance Policy - City Administrator Miller
City Administrator Miller stated this amendment eliminates anticipated grant funds to be included within the contingency and undesignated fund balances.
Motion to adopt by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
4.3 Resolution No. 034-2023, A Resolution Authorizing Acceptance of Quote from Robert Simmons for the Demolition of 713 S. Park St. - Building Official Roedl
Building Official Roedl stated this resolution accepts a proposal from Robert Simmons, LLC in the amount of $13,250 for demolition of 713 S. Park Street Effingham, Illinois.
Motion to adopt by Commissioner Micenheimer, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
5. OTHER ACTION ITEMS
5.1 Bills and Requisitions
A. Payroll Check Register dated 03/10/2023 $ 316,071.11
B. Check Register dated 03/21/2023 $ 659,350.30
Motion to approve by Commissioner Micenheimer, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
6. DISCUSSION
6.1 Ordinance No. 010-2023, An Ordinance Amending Section 2-5 of the Municipal Code of the City of Effingham, Illinois (Purchase Policy and Procedures) - Deputy City Administrator Presley
Deputy City Administrator Presley stated this ordinance amends the Purchase Policy and Procedures, primarily with regard to the monetary thresholds for requiring pre-approvals for quotes for purchases.
There were no objections to bring this item back to a future City Council Meeting.
6.2 Ordinance No. 011-2023, An Ordinance Establishing Pay Ranges for the Various Non Union Salaried and Hourly Positions Within the Service of the City for Fiscal Year 2023- 2024 - City Administrator Miller
City Administrator Miller stated this ordinance establishes the cost of living increases for non-union employees. The proposed increase is four percent (4%), which is identical to the union contracts previously negotiated.
There were no objections to bring this item back to a future City Council Meeting. 7. QUARTERLY REPORTS
8. ANNOUNCEMENTS/COMMISSIONER COMMENTS
8.1 Reports from Commissioners
8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Vail; City Clerk Nosbisch
Tourism Director Thoele noted the upcoming Restaurant Week.
8.3 Public Participation
Kevin Mendenhall, along with Jim Strange, obtained a Speaker’s Card and addressed the Council regarding starting a Lion’s Club in Effingham.
9. RECESS IN EXECUTIVE SESSION
9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)
Motion to recess into executive session by Commissioner Moeller, second by Commissioner Micenheimer
Time: 5:31 PM
Purpose: Sale or Lease of Property - Section 2 (c) (6), Review of Executive Session Minutes - Section 2 (c) (21)
Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
9.2 Roll Call
Present: Mayor Schutzbach and Commissioners Stephens, Micenheimer, Gillenwater, and Moeller
10. ADJOURNMENT
10.1 Adjournment
Time: 6:33 PM
Motion to adjourn by Commissioner Stephens, second by Commissioner Gillenwater Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer
https://go.boarddocs.com/il/voeil/Board.nsf/files/CQEKWU5343C2/$file/March%2021%2C%202023.pdf
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