Village of Montgomery Board of Trustees met March 14.
Here are the minutes provided by the board:
I. President Brolley called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance.
II. Roll Call
Trustee Matt Bauman Yea
Trustee Tom Betsinger Yea
Trustee Dan Gier Yea
Trustee Steve Jungermann Yea
Trustee Doug Marecek Yea
Trustee Theresa Sperling Yea
Village Clerk Debbie Buchanan Yea
Also present: Village Administrator Jeff Zoephel, Village Attorney Laura Julien, Village Engineer Peter Wallers, Director of Public Works Mark Wolf, Chief of Police Phil Smith, Director of Community Development Sonya Abt, Director of Finance Jennifer Milewski, Communications Manager Kristina Nemetz, Engineer Chris Ott, Members of the Press and others.
III. Public Participation
A. Proclamation for National Athletic Training Month .
President Brolley read the proclamation and took a photo with coaching staff and student athletes from Oswego High School.
Trustee Sperling moved to approve Proclamation for National Athletic Training Month . Trustee Marecek seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Sperling, Trustee Bauman, Trustee Jungermann, Trustee Marecek, Trustee Betsinger and Trustee Gier voting yea.
B. Swearing in of Police Officer Joshua Klima.
Chief Smith introduced Officer Klima, who was then sworn in by President Brolley.
C. Public Hearing for SSA No. 43 Central States Bus.
President Brolley opened the Public Hearing at 7:09 p.m. Hearing no comments, the Public Hearing was closed at 7:10 p.m.
D. Public Comments ( Two Minute Opportunity ).
John Lane, 1707 Ivy Lane, spoke in favor of urban homesteading, specifically requesting that the Board consider changing the Village Code to allow backyard chickens.
IV. Consent Agenda
A. Minutes of the February 27, 2023 Village Board Meeting .
B. Executive Session Minutes of the February 27, 2023 Village Board Meeting.
C. Account s Payable through March 13, 2023 in the Amount of $1,814,779.15.
D. Accounts Receivables for February 2023.
E. Building Report for February 2023.
F. Water Production Report for February 2023.
President Brolley noted that two items were being removed from the Accounts Payable list, thereby reducing the total accounts payable amount to $1,736,826.15.
Trustee Jungermann moved to approve Items A-F of the Consent Agenda . Trustee Marecek seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling and Trustee Bauman voting yea.
V. Items for Separate Action
A. Recommendation of the Planning & Zoning Commission on PZC 2023-001 Rezoning from B-2 to M-2/PUD, a Special use (Planned Unit Development) and Preliminary Plat of Subdivision- (Karis Center of Commerce).
President Brolley advised that Items A and B are related and would be discussed together. Director Abt stated the petitioners are present in person and have a representative available online to answer any questions. This request from the petitioner pertains to the SE corner of Orchard Road and Caterpillar Drive and provides for the extension of Galena Blvd. into the development with a road connecting to Caterpillar Drive and the creation of three buildable lots. They are proposing a phased development of warehouse/storage facilities with outdoor storage and several variances. Parking, employees, traffic, fire suppression, landscaping and lighting were discussed at length. The petitioner verified that only dry goods are handled at this facility; there will be no hazardous materials.
A concern was expressed that there may not be room for a 10’ bike/walking path; however, after discussion the board and petitioner mutually agreed to an 8’ path.
Trustee Marecek moved to approve Recommendation of the Planning & Zoning Commission on PZC 2023-001 Rezoning from B-2 to M-2/PUD, a Special use (Planned Unit Development) and Preliminary Plat of Subdivision- (Karis Center of Commerce). Trustee Sperling seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling, Trustee Bauman and Trustee Jungerman voting yea.
B. Ordinance 1999 Granting a Special Use, Planned Unit Development, and Additional Special Uses and Approving a Zoning Map Amendment and A Preliminary Plat of Subdivision (Karis Acquisitions, LLC – Karis Center for Commerce) (First Reading).
This is First Reading of the Ordinance. Director Abt will provide modified documents that include the 8’ bike path and this will be on the next agenda for Separate Action.
C. Award of Contract to Geneva Construction Company in the amount of $2,742,659.59 for the 2023 MFT & Infrastructure Road Program.
Engineer Ott reviewed the bids and stated Geneva Construction was the low bidder and staff recommends award of the contract. They have worked for the Village before with no issues.
Trustee Gier moved to approve Award of Contract to Geneva Construction Company in the amount of $2, 742,659.59 for the 2023 MFT & Infrastructure Road Program . Trustee Marecek seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Bauman, Trustee Marecek and Trustee Betsinger voting yea.
D. Resolution 2023-010 for Improvements Under the Illinois Highway Code (MFT Funds) for the 2023 MFT & Infrastructure Road Program in the amount of $1,159,241.72 .
Engineer Ott explained this is to authorize use of MFT funds for roadway work. Items D & E are related.
Trustee Marecek moved to approve Resolution 2023-010 for Improvements Under the Illinois Highway Code (MFT Funds) for the 2023 MFT & Infrastructure Road Program in the amount of $1,159,241.72 . Trustee Jungermann seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling, Trustee Bauman and Trustee Jungerman voting yea.
E. Resolution 2023-011 for Improvement s Under the Illinois Highway Code (Rebuild Illinois Bond Funds) for the 2023 MFT & Infrastructure Road Program in the amount of $1,215,136.74 .
Trustee Marecek moved to approve Resolution 2023-011 for Improvement s Under the Illinois Highway Code (Rebuild Illinois Bond Funds) for the 2023 MFT & Infrastructure Road Program in the amount of $1,215,136.74 . Trustee Sperling seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling, Trustee Bauman and Trustee Jungerman voting yea.
Trustee Marecek stepped out of the meeting at 7:55 p.m.
F. Approval of the Professional Services Agreement with Engineering Enterprises, Inc. in the amount of $97,370.00 f or Construction Engineering Services for the Concord Drive Resurfacing Project .
Director Wolf explained the Village will be resurfacing Concord Drive and work should begin in June or July. This agreement is for construction engineering and observation by EEI.
Trustee Gier moved to approve Professional Services Agreement with Engineering Enterprises, Inc. in the amount of $97,370.00 f or Construction Engineering Services for the Concord Drive Resurfacing Project . Trustee Bauman seconded this motion.
5 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Bauman, Trustee Jungermann and Trustee Betsinger voting yea.
G. Resolution 2023-009 Authorizing the Village ’s Share of Construction and Construction Engineering Costs for the Roadway Improvement of the Concord Drive Resurfacing Project .
Engineer Ott said the Village received a grant of up to $750,000 to pay for construction and construction engineering on Concord Drive. The Village is required to enter into a funding agreement with IDOT in connection with this project.
Trustee Marecek returned to the meeting at 7:55 p.m.
The total project cost is estimated at $1,072,370 with the Village’s share estimated at $322,370. President Brolley asked about the pedestrian crossing west of the Concord Bridge, and Director Wolf said a pedestrian crossing with a signal is budgeted to be installed there in FY24.
Trustee Gier moved to approve Resolution 2023-009 Authorizing t he Village ’s Share of Construction and Construction Engineering Costs for the Roadway Improvement of the Concord Drive Resurfacing Project . Trustee Bauman seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Bauman, Trustee Jungermann, Trustee Marecek and Trustee Betsinger voting yea.
H. Award of Contract to M.E. Simpson Co., Inc. in the amount of $33,565.00 for the FY2023 Annual Village-Wide Leak Survey .
Director Wolf explained that the Village performs a leak survey annually and it is extremely important in preparing to use Lake Michigan water. ME Simpson was the only bidder and they have done this work for the Village in the past. This is about 7% over last year’s contract. Director Wolf said $50,000 was budgeted to possibly purchase a program but they haven’t found one so they won’t spend that.
Trustee Gier moved to approve A ward of Contract to M.E. Simpson Co., Inc. in the amount of $33,565.00 for the FY2023 Annual Village-Wide Leak Survey . Trustee Sperling seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Bauman, Trustee Jungermann, Trustee Marecek and Trustee Betsinger voting yea.
I. Resolution 2023-008 Accepting a Water Main Easement (Freddy ’s Steakburgers – Lot 3 of Freddy’s Subdivision).
Director Abt stated their agreement requires them to grant an easement for a water main.
Trustee Bauman moved to approve Resolution 2023-008 Accepting a Water Main Easement (Freddy ’s Steakburgers – Lot 3 of Freddy ’s Subdivision) . Trustee Marecek seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Bauman, Trustee Jungermann, Trustee Marecek, Trustee Betsinger, Trustee Gier and Trustee Sperling voting yea.
J. Ordinance 2000 Proposing t he Establishment of Special Service Area No . 45 for Douglas Road Car Wash (1450 Douglas Road) (Waiver of First and Passage on Second Reading).
Director Abt explained this is the proposing ordinance for the backup SSA for the detention area for the car wash south of the cemetery.
Trustee Jungermann moved to approve Ordinance 2000 Proposing t he Establishment of Special Service Area No. 45 for Douglas Road Car Wash (1450 Douglas Road) (Waiver of First and Passage on Second Reading) . Trustee Marecek seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling and Trustee Bauman voting yea.
K. Resolution 2023-006 Regarding Drones as First Responders .
Administrator Zoephel said Items K and L pertain to items brought by Metro West in response to legislation in Springfield. A lengthy discussion ensued regarding proposed use of drones for police surveillance and it was decided to bring this item back to the next meeting.
L. Resolution 2023-007 In Support of Tax Increment Financing.
Administrator Zoephel said there is proposed legislation in Springfield that would hinder TIFs and this resolution asks the government to protect TIFs as an economic tool as we have used it successfully.
Trustee Jungermann moved to approve Resolution 20 23-007 In Support of Tax Increment Financing. Trustee Bauman seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling and Trustee Bauman voting yea.
M. Award of Contract to J&K Painting in the amount of $19,450.00 for the Exterior Painting of the Montgomery Police Department Building .
Director Wolf stated the Police Department Building has not been painted since it was constructed in 2005 and needs exterior painting. The low bidder was J&K; staff has checked references and verified they have worked for other municipalities. They will power wash, scrape and paint.
Trustee Bauman moved to approve Award of Contract to J&K Painting in the amount of $19,450.00 for the Exterior Painting of the Montgomery Police Department Building . Trustee Sperling seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Bauman, Trustee Jungermann, Trustee Marecek, Trustee Betsinger, Trustee Gier and Trustee Sperling voting yea.
President Brolley called a brief recess at 8:17 p.m. The meeting was reconvened at 8:26 p.m. with Trustee Bauman absent.
VI. Items for Discussion
A. FY2024 General Fund Budget Discussion.
Director Milewski presented a summary of the General Fund Budget. Staff has aligned the budget process with the strategic plan. Director Milewski presented five initiatives and reported on the progress achieved in each area. President Brolley inquired about sales tax projections, and Director Milewski stated that the budget keeps sales tax revenues consistent with FY23 revenues. Staff will continue to monitor and adjust the budget as needed if the numbers change. The budget will be posted on the Village website tomorrow and the Public Hearing will be April 24th.
VII. New or Unfinished Business
President Brolley asked staff to provide a map of the Village’s IRP program for this year, and Engineer Ott said he will do that.
Trustee Sperling asked Director Abt to have Code Enforcement check for signs in the right-of way.
VIII. Future Meetings
A. Historic Preservation Commission - Monday, March 20, 2023 at 6:30P.
B. Committee of the Whole – Tuesday, March 21, 2023 at 7:00P. -- Canceled
C. Village Board Meeting – Monday, March 27, 2023 at 7:00P.
IX. Executive Session
X. Adjournment: 8:49 p.m.
Trustee Jungermann moved to adjourn the meeting . Trustee Gier seconded this motion.
5 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Betsinger, Trustee Gier and Trustee Sperling voting yea.
https://www.montgomeryil.org/AgendaCenter/ViewFile/Minutes/_03132023-593
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