City of Effingham City Council met March 7

By East Central Reporter Reports

May 10, 2023

City of Effingham City Council met March 7.

Here are the minutes provided by the council:

1. OPENING

1.1 Mayor Calls Meeting to Order

Time: 5:00

1.2 Roll Call

Present: Mayor Schutzbach and Commissioners Gillenwater, Moeller, Stephens, and Micenheimer

Absent: Commissioner Stephens

1.2 Pledge of Allegiance

2. PRESENTATIONS

Illinois Broadband presented to the Council.

3. OMNIBUS VOTE AGENDA

3.1 Regular City Council Meeting Minutes (02/21/2023) - City Clerk Nosbisch Resolution: Approve

3.2 Ordinance No. 005-2023, an Ordinance Granting a Special Use Permit - El Shaddai Homes - (22) Day-care center, Child Care Institution or Maternity Center in the R-3C, R-3D, R-4, B-1, B-2, or POM District - 505 W. Temple Avenue - City Planner Koester Resolution: Pass

3.3 Ordinance No. 007-2023, An Ordinance Amending Ordinance No. 13-2012, An Ordinance Amending Chapter 4 of the Municipal Code of the City of Effingham, Illinois - (Liquor Control - The Local Sports Bar & Grill) - Mayor Schutzbach

Resolution: Pass

3.4 Ordinance No. 009-2023, An Ordinance Authorizing the Sale and/or Disposal of Personal Property - Deputy City Administrator Presley

Resolution: Pass

3.5 Resolution No. 019-2023, A Resolution Authorizing An Agreement With TextMyGov for Texting Communications Services - Deputy City Administrator Presley

Resolution: Adopt

3.6 Resolution No. 020-2023, A Resolution Authorizing an Agreement with Sarah Bush Lincoln-Bonutti Clinic for Pre-Employment and In-Service Physical Testing Services - Deputy City Administrator Presley

Resolution: Adopt

3.7 Resolution No. 024-2023, A Resolution Authorizing the Issuance of a Liquor License to The Local Sports Bar & Grill, Inc. d/b/a/ The Local Sports Bar & Grill - Mayor Schutzbach

Resolution: Adopt

3.8 Certificate of Approval - City of Effingham Plan Commission - Preliminary Plat No. 865 – P & Final Plat No. 865 – F - Oak Point Subdivision

3.9 Plan Commission Letter of Recommendation - Special Use Permit 22 - El Shaddai Homes - 505 W Temple Avenue

3.10 Omnibus Vote Agenda Approval

Resolution: Approve

Motion to approve by Commissioner Moeller, second by Commissioner Gillenwater

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, and Micenheimer

4. ORDINANCES/RESOLUTIONS - ACTION ITEMS

4.1 Ordinance No. 008-2023, An Ordinance Authorizing the Purchase of Real Property from Glenwood Assisted Living - City Engineer Thoele

City Engineer Thoele stated this ordinance authorizes the acquisition of real property for a permanent easement, for utility purposes, from Glenwood Assisted Living of Effingham.

Motion to pass by Commissioner Gillenwater, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, and Micenheimer

4.2 Resolution No. 025-2023, A Resolution Approving Preliminary Plat No. 865 – P and Approving Final Plat No. 865 - F for Recording - Oak Point Subdivision - City Planner Koester

City Planner Koester stated the plat was presented to the Plan Commission in May of 2022. The developer submitted plans for improvements and has initiated the improvements and would like to proceed with recording the plat. The Plan Commission recommended approval of the plat and recommended waiving the 3 to 1 width to depth ratio and allow a width of less than 50 feet for certain lots due to the topography adjacent to Lake Pauline. Bonding has been provided, the property has been rezoned and a variance granted for setbacks on 2 lots, also due to topography.

Motion to adopt by Commissioner Micenheimer, second by Commissioner Moeller

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, and Micenheimer

4.3 Resolution No. 026-2023, A Resolution Accepting Proposal for the W. Wernsing Turn Lane Project - City Engineer Thoele

City Engineer Thoele stated this resolution accepts the lowest responsive proposal in the amount of $200,137.70 from Feutz Contractors for the West Wernsing Turn Lane Project. Payment for this project will be made from the General Fund, Street/Sewer Maintenance Department.

Motion to adopt by Commissioner Moeller, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, and Micenheimer

4.4 Resolution No. 028-2023, A Resolution Amending Resolution No. 180-2022, A Resolution Accepting Proposal From RJN Group for Engineering Services for Rollin Hills and Rickelman Sanitary Force Main Evaluation - City Engineer Thoele

City Engineer Thoele stated this resolution amends Resolution No. 180-2022, A Resolution Accepting Proposal from RJN Group for Engineering Services for Rollin Hills and Rickelman Sanitary Force Main Evaluations, to add that the payment for these services will be made from the Sewer Fund and the Triangle Business District Fund.

Motion to adopt by Commissioner Gillenwater, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, and Micenheimer

5. OTHER ACTION ITEMS

5.1 Bills and Requisitions

A. Payroll Check Register dated 02/24/2023 $ 225,009.44 B. Check Register dated 03/07/2023 $ 489,553.40

Motion to approve by Commissioner Gillenwater, second by Commissioner Moeller

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, and Micenheimer 6. Discussion

6.1 Resolution No. 023-2023, A Resolution Accepting Chemical Quotes for FY 2023-2024 - Public Works Director Heuerman

Public Works Director Heuerman stated this resolution accepts chemical quotes for FY 2023-2024 for the Water Treatment Plant from the responsive vendors as shown in Exhibit A. Payment for said chemicals will be made from the Water Fund as per the FY 2023-2024 budget.

There were no objections to bring this item back to a future City Council Meeting.

6.2 Resolution No. 029-2023, A Resolution Authorizing the Purchase of Christmas Light Displays from Holiday Outdoor Decor - Tourism Director Thoele

Tourism Director Thoele stated this resolution authorizes the purchase of Christmas light displays from Holiday Outdoor Decor for FY23 in the amount of $55,396.

There were no objections to bring this item back to a future City Council Meeting.

6.3 Resolution No. 030-2023, A Resolution Authorizing the Purchase of Christmas Light Displays from Northern Lights Display - Tourism Director Thoele

Tourism Director Thoele stated this resolution authorizes the purchase of Christmas light displays from Northern Lights Display for FY23 in the amount of $17,455.54.

There were no objections to bring this item back to a future City Council Meeting.

6.4 Resolution No. 032-2023, A Resolution Accepting HACH Service Partnership Quotation for Services at the Water Treatment Plant - Director of Public Works Heuerman

Director of Public Works Heuerman stated this resolution accepts a quote from HACH in the total amount of $18,876.12 for a two-year maintenance partnership for services on existing equipment at the Water Treatment Plant.

There were no objections to bring this item back to a future City Council Meeting.

7. QUARTERLY REPORTS

8. ANNOUNCEMENTS/COMMISSIONER COMMENTS

8.1 Reports from Commissioners

8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Vail; City Clerk Nosbisch

City Administrator Miller noted upcoming IDOT traffic counts, use of ARPA funds for public safety, an updated fund balance policy and the budget workshop on March 21, 2023.

Public Works Director Heuerman stated March 9th from 5:30 to 7:30 FEMA is hosting an open house for the floodplain map in the Council Chambers.

8.3 Public Participation

9. RECESS IN EXECUTIVE SESSION

9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)

Motion to recess into executive session by Commissioner Moeller, second by Commissioner Micenheimer

Time: 5:49 PM

Purpose: Sale or Lease of Property - Section 2 (c) (6), Review of Executive Session Minutes - Section 2 (c) (21)

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, and Micenheimer

9.2 Roll Call

Present: Mayor Schutzbach and Commissioners

10. ADJOURNMENT

10.1 Adjournment

Time: 6:12 PM

Motion to adjourn by Commissioner Micenheimer, second by Commissioner Gillenwater

Final Resolution: Motion Carried. 4-0