Village of Montgomery Board of Trustees met Feb. 27

By East Central Reporter Reports

May 3, 2023

Village of Montgomery Board of Trustees met Feb. 27.

Here are the minutes provided by the board:

I. President Brolley called the meeting to order at 7:11 p.m. followed by the Pledge of Allegiance.

II. Roll Call

Trustee Matt Bauman Yea

Trustee Tom Betsinger Yea

Trustee Dan Gier Yea

Trustee Steve Jungermann Absent

Trustee Doug Marecek Yea

Trustee Theresa Sperling Yea

Village Clerk Debbie Buchanan Yea

Also present: Village Administrator Jeff Zoephel, Village Attorney Laura Julien, Village Engineer Peter Wallers, Director of Public Works Mark Wolf, Chief of Police Phil Smith, Director of Community Development Sonya Abt, Director of Finance Jennifer Milewski, Communications Manager Kristina Nemetz, Engineer Chris Ott, Members of the Press and others.

III. Public Participation - None

IV. Consent Agenda

A. Minutes of the February 13, 2023 Village Board Meeting.

B. Executive Session Minutes of the February 13, 2023 Village Board Meeting.

C. Accounts Payable through February 27, 2023 in the Amount of $406,376.93.

D. Refuse Report for January 2023.

E. Reappointment of Ben Brzoska to the Planning and Zoning Commission.

F. Reappointment of Joseph Yen to the Planning and Zoning Commission.

Trustee Bauman moved to approve Items A-F of the Consent Agenda. Trustee Marecek seconded this motion.

5 Yea. 0 No. Motion carried. Trustee Bauman, Trustee Marecek, Trustee Betsinger, Trustee Gier and Trustee Sperling voting yea.

V. Items for Separate Action

A. Resolution 2023-004 Authorizing the Execution of an Agreement for Disbursement and Use of Kendall County’s American Rescue Plan Act Funds.

Administrator Zoephel stated this resolution is to allow Kendall County to use ARPA funds in Boulder Hill. Engineer Wallers stated about $2 million will be used for a specific watermain replacement project. President Brolley said he spoke with the new chair of Kendall County board and expressed gratitude for the use of ARPA funds to upgrade the Boulder Hill watermain.

Trustee Gier moved to approve Resolution 2023-004 Authorizing the Execution of an Agreement for Disbursement and Use of Kendall County’s American Rescue Plan Act Funds. Trustee Sperling seconded this motion.

5 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Bauman, Trustee Marecek and Trustee Betsinger voting yea.

B. Ordinance 1998 Proposing the Establishment of SSA No.44 for Aucutt Road Truck Terminal (1975 Aucutt Road) (Waiver of First and Passage on Second Reading).

Director Abt reviewed that the expansion of the truck terminal project involved creating compensatory storage, hence the creation of this backup SSA. This is the proposing ordinance. The Public Hearing will be May 8th and the adopting ordinance will take place after that.

Trustee Sperling moved to approve Ordinance 1998 Proposing the Establishment of SSA No.44 for Aucutt Road Truck Terminal (1975 Aucutt Road) (Waiver of First and Passage on Second Reading). Trustee Gier seconded this motion.

5 Yea. 0 No. Motion carried. Trustee Sperling, Trustee Bauman, Trustee Marecek, Trustee Betsinger and Trustee Gier voting yea.

C. Resolution 2023-005 Authorizing Stationary Food Vendor Licenses.

Director Abt presented a request from Ortega Food on Wheels for a mobile food vendor license in the Menard’s parking lot. It was discussed that the previous food vendor there had moved and does not currently have a license; some trustees mentioned they would not be in favor of licensing a second mobile food vendor in the same general area.

Trustee Marecek moved to approve Resolution 2023-005 Authorizing Stationary Food Vendor Licenses. Trustee Sperling seconded this motion.

5 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling and Trustee Bauman voting yea.

D. Award of Contract to Marc Kresmery Construction, LLC in the amount of $316,400.00 for Fairfield and Farm & Fleet Lift Station Modifications.

Engineer Wallers stated two bids were received for lift station modifications and award to the low bidder is recommended. It is a fairly complex project, but EEI has worked with Kresmery before and they don’t anticipate any issues. Trustee Sperling inquired about a previous increase in water rates to fund lift station repairs, and Engineer Wallers stated this is the first time for repairs. They are about 25 years old so they are due for repairs. The Village funds water and waste water infrastructure in the same account, but may separate those in the future as it moves toward Lake Michigan water. Trustee Gier asked about the new SCADA system. Director Wolf said they will try to move forward this fiscal year to align installation with this project.

Trustee Gier moved to approve Award of Contract to Marc Kresmery Construction, LLC in the amount of $316,400.00 for Fairfield and Farm & Fleet Lift Station Modifications. Trustee Bauman seconded this motion.

5 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Bauman, Trustee Marecek and Trustee Betsinger voting yea.

E. Award of Contract to Thomas Interiors in the amount of $130,996.05 for the Purchase of Office Furniture for the New Public Works Facility.

Director Wolf explained four bids were received and reviewed by the architects. Thomas Interiors was the low bidder. They are almost $6,000 over budget due to inflation because it was budgeted in 2021.

Trustee Marecek moved to approve Award of Contract to Thomas Interiors in the amount of $130,996.05 for the Purchase of Office Furniture for the New Public Works Facility. Trustee Gier seconded this motion.

5 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling and Trustee Bauman voting yea.

VI. Items for Discussion

VII. New or Unfinished Business

Trustee Marecek mentioned that the Polar Plunge is this Sunday and encouraged everyone to donate to this great cause that raises money for Special Oympics.

Trustee Gier stated he would like to revisit the policy on mailbox replacement and suggested Public Works employees should repair mailboxes that are damaged due to snow plow operations. After a lengthy discussion, the consensus was to come back at a future meeting to discuss raising the reimbursement amount and streamlining the reimbursement process for residents.

VIII. Future Meetings

A. Planning and Zoning Commission – Thursday, March 2, 2023 at 7:00P.

B. Beautification Committee – Wednesday, March 8, 2023 at 6:00P.

C. Village Board Meeting – Monday, March 13, 2023 at 7:00P.

D. Historic Preservation Commission - Monday, March 20, 2023 at 6:30P.

E. Committee of the Whole – Tuesday, March 21, 2023 at 7:00P

F. Village Board Meeting – Monday, March 27, 2023 at 7:00P.

President Brolley clarified that the Committee of Whole Meeting is not being cancelled at this time.

IX. Executive Session

A. To Discuss the Acquisition of Real Property Pursuant to 5 ILCS 120/2(c)(5).

X. Adjournment: 7:55 p.m

Trustee Gier moved to adjourn to Executive Session. Trustee Bauman seconded this motion.