City of Charleston Carnegie Public Library Board of Trustees met May 2.
Here are the minutes provided by the board:
1. Call to Order
2. Roll call
Elser_X__ Ferguson_X__ Looby_X__Meadows___ Monahan_X__ Ricciardi_X__ Smallhorn_X__
3. Public Comment (no public)
4. Board President’s Comments (no comments)
5. Omnibus Agenda
A. Approval of the April 4, 2022 Board Meeting Minutes
B. Acceptance of Director’s Report
o Summer read planning the biggest since Chris joined as director
o Both old & new programs
o Beth & Katie are organizing, but all staff are involved
o Almost 80 programs are planned
o Bench- done by girl scouts for UBI (urban butterfly initiative)
o Field and parking lot are UBI hotspots
o Bench is ADA compliant
o Outside Lights- hooked up to new clocks so turn on/off at 7p/7a automatically
o Case Manager Program- starting in May and will be built up over time
C. Acceptance of Stat Report
D. Acceptance of Grant & Donation Report
E. Acceptance of Financial Reports- provided at the meeting
o Finances- almost $100k up over previous year
o Increased revenue from SE Illinois Grant & replacement taxes
o Fiscal year is coming to a close
F. Approval of the bills payable- provided at the meeting
Motion to approve: __Elser__ Seconded: __Monahan__
Elser_X__ Ferguson_X__ Looby__X_Meadows___ Monahan__X_ Ricciardi_X__ Smallhorn_X__
6. Action Item 2022-6: Vote to approve amended Fiscal Year 2023 Budget
Motion to approve: __Ferguson__ Seconded: _Looby___
Elser_X__ Ferguson_X__ Looby__X_Meadows___ Monahan__X_ Ricciardi_X__ Smallhorn_X__
7. Action Item 2022-7: Vote to approve single source vendor for HVAC Control System
Motion to approve: __Smallhorn__ Seconded: __Looby__
Elser_X__ Ferguson_X__ Looby__X_Meadows___ Monahan__X_ Ricciardi_X__ Smallhorn_X__
Spoke to Curt Buescher about single source bidding process
No other company responded
Chris recommended to bypass bidding process & award contract before going to bidding
Clow control services is the vendor
The city is covering $70k and the library is responsible for $3.5k (73.5k total quote price).
Full Board Packet available upon request at the service desk.
8. Action Item 2022-8: Vote to approve expenditure of funds for HVAC mechanical repairs
Motion to approve: __Ricciardi__ Seconded: __Monahan__
Elser_X__ Ferguson_X__ Looby__X_Meadows___ Monahan__X_ Ricciardi_X__ Smallhorn_X__
Full mechanical review and estimate is $11.4k (motor stuff, hot water heaters, etc)
Fully approved. Goal is to get A/C fixed by fall and the Literature & Libations event.
9. Discussion Item
A. Mini Grant – not likely
B. Fire Alarm Panel Upgrades
a. Have to change a lot of things because Siemens systems are interconnected
b. Got a quote from Siemens who said that the smoke detectors will still need to be changed and quoted $22k
c. Got a quote from Detection Security for $28k
d. Waiting for one more quote
C. Literature & Libations 2022
a. Need to confirm with Jess if the liquor license is secured.
b. Next step is starting to identify sponsors
c. Last time made $3500 total and spent 2100. Targeting $2-3k for total sponsorship.
d. Who donated in the past? Can find that list and split it up amongst the board members to ask around.
e. Greg said he could ask Dominoes and HSHS
f. Mike mentioned Sarah Bush
g. Can ask Lori and Mary who else was asked previously and if they have any contact people we can follow up with directly.
D. Board Recruitment
E. Next Board Meeting – Monday, June 6, 2022 at 6:30PM.
F. Agenda Building
G. Other?
10. Adjournment
https://img1.wsimg.com/blobby/go/36393a01-a438-4f8e-8e34-a5c39ef56b5c/downloads/Minutes%205-2-22.pdf?ver=1663949933774
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