East Central Reporter

City of Olney City Council met Dec. 21.

Here are the minutes provided by the council:

AGENDA #1 “CALL TO ORDER” The special meeting of the Olney City Council was called to order at 4:00 p.m. in the Council Chambers of the Olney City Hall located at 300 S. Whittle Avenue, Olney, Illinois, with Mayor Mark Lambird presiding.

AGENDA #2 “PLEDGE OF ALLEGIANCE TO THE FLAG-PRAYER” Council members and attendees joined in the pledge of allegiance to the flag. Mayor Lambird led the group in prayer.

AGENDA #3 “ROLL CALL” The following Council members were present: Greg Eyer, Morgan Fehrenbacher, Belinda Henton, John McLaughlin and Mark Lambird. Also present were City Manager Allen Barker, City Clerk Kelsie Sterchi, City Treasurer Jane Guinn, City Attorney Bart Zuber, and City Engineer Mike Bridges.

AGENDA #4 “PRESENTATION OF CONSENT AGENDA”

4-A “Approve Minutes of the Council Meeting on December 13, 2021”

4-B “Payment Request: Jasper & Lincoln Street 10” Waterline Replacement”

Councilwoman Fehrenbacher moved to approve the items on the consent agenda, seconded by Councilman Eyer. A majority affirmative voice vote was received.

AGENDA #5 “PRESENTATION OF ORDINANCES, RESOLUTIONS, ETC.” 5-A “Resolution: Committing Local Funds for the Rebuild Downtowns & Main Streets Capital Grant Application” The Council was provided with a proposed resolution that would commit $328,185.00 of local funds for the Rebuild Downtowns & Main Streets Capital Grant application. The City would be applying for $2,000,000.00 in funds.

Councilman McLaughlin moved to approve 2021-R-83, seconded by Councilwoman Fehrenbacher. A majority affirmative voice vote was received.

5-B “Resolution: Amend Resolution No. 2021-R-76 Accepting a Bid for the Addition of UV Disinfection at the Wastewater Treatment Plant” The Council was provided with a proposed resolution that would amend 2021-R-76 which accepted a bid for the addition of UV disinfection at the Wastewater Treatment Plant.

Mr. Barker told the Council that due to the delays in being able to award the bid for this project, Kieffer Bros. had notified the City that the extension time on the project would push a 2% price increase in order to cover material and labor increases that would be incurred. The delays are caused by wait times on getting approvals from the EPA.

Councilwoman Fehrenbacher asked if the bid from Kieffer Bros. had been the only one received. Mr. Barker indicated that two other bids had been received, but were significantly higher than what was received from Kieffer Bros.

While Mr. Bridges had no estimates on approval times from EPA, he believed that the project would be completed quickly thereafter.

Councilman McLaughlin wondered if Kieffer Bros. would request another price increase in six more months if delays continued. Mr. Barker was uncertain as there was no way to know what would be happening at that time. He added that the EPA would also likely be awarding an extra $150,000.00 for the project.

Councilman McLaughlin moved to approve 2021-R-84, seconded by Councilwoman Fehrenbacher. A majority affirmative voice vote was received.

5-C “Resolution: Approve Change Order in Contract with Kieffer Bros. Construction Co., Inc., for the Silver Street Reconstruction Project” The Council was provided with a proposed resolution that would approve a change order in the contract with Kieffer Bros. Construction Co., Inc., for the Silver Street Reconstruction Project. The Council was also provided with an IDOT Request for Approval of Change Plans and details of the change order.

The contractors on the Silver Street Reconstruction Project had discovered the need for additional curb and gutter removal and replacement, and storm sewer removal for an additional cost of $8,942.00.

Councilwoman Henton moved to approve 2021-R-85, seconded by Councilman McLaughlin. A majority affirmative voice vote was received.

5-D “Ordinance: Approve Membership in the Illinois Municipal League Risk Management Association & Authorize the Execution of an Intergovernmental Cooperation Contract” The Council was provided with a proposed ordinance that would approve membership in the Illinois Municipal League Risk Management Association (IMLRMA) and authorize the execution of an intergovernmental cooperation contract. The Council was also provided with a copy of the proposed contract, IMLRMA bylaws, an IMLRMA invoice, and forms for Prior Acts Coverage for Public Officials Liability, Employment Practices Liability and Employee Benefits Liability. The acceptance of this ordinance would finalize the City’s membership into IMLRMA.

Councilwoman Fehrenbacher moved to approve Ordinance 2021-31, seconded by Councilwoman Henton. A majority affirmative voice vote was received with Councilman McLaughlin voting no.

AGENDA #6 “PUBLIC COMMENTS & PRESENTATIONS” No one from the public wished to speak.

AGENDA #7 “CLOSED SESSION: SALE OR LEASE PRICE OF REAL PROPERTY AND ACQUISITION OF REAL PROPERTY” Councilwoman Henton moved to adjourn to closed session to discuss sale or lease price of real property; and acquisition of real property, seconded by Councilwoman Fehrenbacher. A majority affirmative voice was received.

The meeting adjourned to closed session at 4:05 p.m.

AGENDA #8 “RECONVENE OPEN SESSION” Councilman McLaughlin moved to enter back into open session, seconded by Councilwoman Henton. A majority affirmative voice vote was received. Open session resumed at 5:02 p.m.

8-A “Discussion/Possible Action: Development Agreement Between the City of Olney & Potential Commercial Grantee” For the next Council meeting, Mr. Zuber would present a draft development agreement between the City of Olney and a potential commercial grantee. Road work near the development site would also be discussed.

AGENDA #9 “ADJOURN” Councilman McLaughlin moved to adjourn, seconded by Councilwoman Fehrenbacher. A majority affirmative voice vote was received.

The meeting adjourned at 5:06 p.m.

https://www.ci.olney.il.us/sp%20cc%20dec%2021%202021.pdf