Village of Montgomery Village Board met Nov. 23.
Here is the minutes provided by the board:
Trustee Lee called the meeting to order at 7:07 p.m. as President Brolley was not in attendance.
Roll Call
Trustee Gier Yea Trustee Betsinger Yea
Trustee Sperling Yea Trustee Jungermann Yea
Trustee Lee Yea Trustee Marecek Yea
Also present: Administrator Jeff Zoephel, Senior Planner Jerad Chipman, Attorney Laura Julien, Director of Public Works Mark Wolf, Director of Finance Justin VanVooren, Engineer Peter Wallers, Chief of Police Phillip Smith, Clerk Penny Fitzpatrick, Members of the Press and others.
Attorney Julien advised that the Board Meeting was being held remotely due to Covid-19 pandemic restrictions and was in accordance with the Governor’s Executive Order pertaining to Open Meetings.
Public Participation
A. Public Comments.
Trustee Lee inquired and Administrator Zoephel shared that no Public Comments were submitted for the meeting.
B. Public Hearing for 2020 Tax Levy.
Attorney Julien advised and Trustee Lee opened the Public Hearing for the 2020 Tax Levy at 7:09 p.m. Hearing no comments or questions, he closed the Public Hearing at 7:09 p.m. Director VanVooren shared that the Tax Levy would be addressed again later in the meeting agenda.
Consent Agenda
A. Minutes of the Village Board Meeting of November 9, 2020.
B. Accounts Payable through November 19, 2020 in the Amount of $1,995,879.83.
C. Water Production Report for October 2020.
D. Village Schedule of Meetings for 2021.
Trustee Jungermann moved to approve Items A-D on the Consent Agenda. Trustee Gier seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling and Trustee Lee voting yea.
Items for Separate Action
A. Ordinance 1896 Adopting the Tax Levy for 2020 (First Reading).
Director VanVooren summarized Ordinance 1896 Adopting the Tax Levy for 2020 and shared that this item had been previously published and discussed. He further clarified the total tax levy amounts and noted staff had removed the tax increases for existing properties and applied those regarding new properties per the Board’s direction.
B. Change Order #2 for Lead Service Line Replacement Program.
Engineer Wallers summarized Change Order #2 for the Lead Service Line Replacement Program and advised that both Board and EPA approval were required, due to the low-interest loan program and agreement that pertained to this item.
He noted that this project was substantially complete, was anticipated to be closed out this year, and he shared the Village’s loan forgiveness for this program would be finalized once approval was granted by both parties.
Trustee Marecek moved to approve Change Order #2 for Lead Service Line Replacement Program. Trustee Gier seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling, Trustee Lee and Trustee Jungermann voting yea.
C. Naturalized Landscape Maintenance Services Contract.
Director Wolf noted staff recommended approval of this three-year landscape maintenance service contract with Pizzo and Associates, and explained how prescribed burns and mulching services would be conducted in alternating years to handle this special service agreement work. He also clarified why the lowest bidder had not met the minimum contract requirements for this work, which required ten years of maintenance experience and correct completion of the Request For Proposal paperwork.
Trustee Jungermann moved to approve the Naturalized Landscape Maintenance Services Contract. Trustee Gier seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling and Trustee Lee voting yea.
D. TIF #2 Rebate.
Director VanVooren summarized the TIF #2 rebate information and noted staff would be presenting the rebate results to the Joint Review Board for consideration at their December 8th meeting. He also explained no action would be taken on this item at this time, and staff would bring this item back to the Board for discussion and approval after the Joint Review Board meeting takes place.
E. Professional Services Agreement with Engineering Enterprises Inc. for Design Engineering for the Montgomery Public Works Facility Site in the Amount of $284,531.00.
Director VanVooren summarized this design engineering agreement for the Public Works Facility Site and noted it included topography, surveying, soil borings, wetland delineation, permitting and master site planning for the entire parcel. He and Engineer Wallers further explained that a separate contract would address a permanent easement grant that would allow for turn lane and road access improvements to Aucutt Road. Trustee Lee asked and Engineer Wallers clarified that road improvements to the site would occur and a construction entrance would be installed, marked and gated before the main building construction would begin. He further advised whether the access road would later be paved and finalized once the project was complete, similar to how the Police Department and Village Hall facility access roads were handled.
Trustee Jungermann inquired and Director VanVooren discussed when the Request for Proposal information had been sent out seeking a potential construction manager. He shared a mandatory pre-proposal conference and site visit had taken place with 16 firms in attendance and project questions discussed. Director VanVooren advised he would forward information to the Board for review that summarized which construction firms had attended the meeting. Trustee Gier asked and Engineer Wallers explained whether the master site planning limits included the connected Fire Department property, and clarified there was no intent to amend it in the overall project planning.
Trustee Gier moved to approve the Professional Services Agreement with Engineering Enterprises Inc. for Design Engineering for the Montgomery Public Works Facility Site in the Amount of $284,531.00. Trustee Marecek seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Lee, Trustee Jungermann, Trustee Marecek and Trustee Betsinger voting yea.
F. Resolution 2020-025 Authorizing an Agreement by and Between the Village of Montgomery and Commonwealth Edison Regarding Compensatory Storage.
Engineer Wallers shared that Commonwealth Edison had requested participation in the Village’s Regional Compensatory Storage Area plans so that they could better utilize the outdoor storage space at their Aucutt Road facility. He summarized the amount of compensatory storage being requested to be purchased, outlined the costs involved and noted the fees collected from this agreement would help to defer the regional basin improvement costs. Trustee Jungermann inquired and Engineer Wallers clarified whether committing to this agreement would have any adverse impact on future development in the area, and he clarified that construction regarding this request would take place only after approvals were granted by both parties.
Trustee Marecek moved to approve Resolution 2020-025 Authorizing an Agreement by and Between the Village of Montgomery and Commonwealth Edison Regarding Compensatory Storage. Trustee Jungermann seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling, Trustee Lee and Trustee Jungermann voting yea.
Items for Discussion
A. Montgomery Overflow Floodplain Improvements Feasibility Study and TIF 2 Transportation Study. Engineer Wallers summarized these two studies and noted Board decisions would need to be made on which of the ten potential floodplain, storm water drainage, water main and road improvement projects relating to these two studies would be acted on or removed from consideration. He explained that these proposed TIF 2 area projects would incorporate connections, extensions, widenings and/or signalization improvements to Mulberry and Commerce Drives and Knell, Orchard and Aucutt Roads. Engineer Wallers outlined some of the overall floodplain, storm water drainage and regional detention improvements that would assist economic development in this area. He further explained the estimated basin sizes, locations, prep and phasing costs, drain tile replacement and repairs and wetland delineation that would need to be addressed to correct the existing drainage nuisances in the area.
Engineer Wallers noted the preliminary wetland determination and permitting would be streamlined under the Kane County Storm Water Ordinance’s jurisdiction and locked for five years. He shared this would allow the Village to be able to react and be ready when economic development opportunities arise. He requested Board consensus and approval to move forward with some of the storm water improvements and noted they would come back to the Board for further discussion and final approval at future meetings in December and January. Trustee Lee inquired and Engineer Wallers addressed whether Knell Road would be extended west into the Montgomery Business Center Property to connect to Commerce Drive and Aucutt Road. He shared this project was contemplated in the TIF 2 Transportation Study and contribution from a proposed project and developer would be expected.
New or Unfinished Business
Trustee Gier shared that the Beatification Committee meeting on December 9th would take place at 5:30 p.m. for the Holiday Decoration Contest Judging. He noted interested volunteers should meet at Village Hall to assist with judging the nearly 100 homes nominated. Trustees Marecek and Jungermann indicated interest in attending with their families.
Trustee Sperling noted the Montgomery Rotary Club had participated in setting up the penguin display decorations at the Festival of Lights Community Event in Philips Park. She invited everyone to attend the drive through holiday lights display and noted donations would be taken online, instead of in person this year, due to Covid-19 concerns. Director VanVooren
inquired and Trustee Sperling indicated this seasonal community event would be open to the public on Saturday, November 27th.
Trustee Betsinger questioned and Administrator Zoephel noted the dispersal of pink flags for a shoe recycling event had taken place throughout Montgomery and Oswego and had been conducted without proper approval or solicitation permitting. Trustees Jungermann and Gier questioned and Chief Smith advised that Commander Diaz was conducting an investigation into the communitywide soliciting event and would advise if the organization distributor would be fined for their actions.
Trustees Lee and Marecek inquired and Director Wolf advised whether leaf and lawn waste bag pick up would continue throughout the Village this week. He clarified they would conclude by December 1st, when the Lakeshore Recycling Systems seasonal refuse contract ended. Trustee Jungermann asked and Director Wolf explained that leaf debris could not be accessed for residential mulch use once it was collected, shredded and dropped off at Public Works, per the IEPA transfer permit guidelines pertaining to yard waste disposal.
Future Meetings
A. Plan Commission – Thursday, December 3, 2020 at 7:00 p.m.
B. Beautification Committee – Wednesday, December 9, 2020 at 5:30 p.m. (Contest Judging).
C. Village Board Meeting—Monday, December 14, 2020 at 7:00 p.m.
D. Committee of the Whole Meeting – Tuesday, December 22, 2020 at 7:00 p.m. – (May Be Canceled). E. Village Board Meeting—Monday, December 28, 2020 at 7:00 p.m. (To Be Canceled).
Executive Session: None
Adjournment: 7:51 p.m.
Seeking no further business to come before the Board, it was moved by Trustee Jungermann and seconded by Trustee Marecek to adjourn the meeting.
6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Betsinger, Trustee Gier, Trustee Sperling and Trustee Lee voting yea.
https://ci.montgomery.il.us/AgendaCenter/ViewFile/Minutes/_11232020-482
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