City of Mattoon City Council met Nov. 3.
Here is the minutes provided by the council:
Mayor Gover presided and called the meeting to order at 6:30 p.m.
The following members of the Council answered roll call physically present: YEA Commissioner Dave Cox, YEA Commissioner Sandra Graven, YEA Commissioner Rick Hall, YEA Commissioner Preston Owen, and YEA Mayor Tim Gover.
Also physically present were City personnel: City Administrator Kyle Gill, City Attorney Daniel C. Jones, Finance Director/Treasurer Beth Wright, Arts & Tourism Director Angelia Burgett – Audio, Public Works Director Dean Barber – Audio, Fire Chief Jeff Hilligoss, Deputy Police Chief Sam Gaines and City Clerk Susan O’Brien.
CONSENT AGENDA
Mayor Gover seconded by Commissioner Hall moved to approve the consent agenda consisting of minutes of the regular meeting October 20, 2020; bills and payroll for the last half of October, 2020.
Bills & Payroll last half of October, 2020
General Fund
Payroll $ 251,883.91
Bills 88,162.82
Total $ 340,046.73
Hotel Tax Administration
Payroll $ 2,789.82
Bills $ 1,430.79
Total $ 4,220.61
Festival Management
Bills $ 263.54
Total $ 263.54
Insurance & Tort Jdmt
Bills $ 46,202.00
Total $ 46,202.00
Midtown TIF Fund
Bills $ 1,200.00
Total $ 1,200.00
Capital Project Fund
Bills $ 452,101.35
Total $ 452,101.35
I -57 East TIF Dist
Bills $ 22,986.75
Total $ 22,986.75
So Rte 45 TIF Dist
Bills $ 57,586.32
Total $ 57,586.32
Broadway East Bus Dist
Bills $ 277,368.00
Total $ 277,368.00
Water Fund
Payroll $ 43,380.33
Bills $ 136,707.71
Total $ 180,088.04
Sewer Fund
Payroll $ 41,343.11
Bills $ 112,777.07
Total $ 154,120.18
Health Insurance Fund
Bills $ 174,313.69
Total $ 174,313.69
Motor Fuel Tax Fund
Bills $ 89,686.57
Total $ 89,686.57
Mayor Gover declared the motion to approve the consent agenda carried by the following vote:
YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, and YEA Mayor Gover.
PRESENTATIONS, PETITIONS AND COMMUNICATIONS
Mayor Gover opened the floor for Public comments with no response.
NEW BUSINESS
Commissioner Owen seconded by Commissioner Hall moved to adopt Resolution No. 2020-3108, authorizing a $10,000 maximum agreement with the Coles County Regional Planning & Development Commission for Technical Assistance for services to be rendered from December 1, 2020 to November 30, 2021 on a time and expense basis and authorizing the mayor to sign all documents.
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CITY OF MATTOON, ILLINOIS
RESOLUTION NO. 2020-3108
RESOLUTION TO ENTER INTO A TECHNICAL ASSISTANCE AGREEMENT BETWEEN THE CITY OF MATTOON AND THE COLES COUNTY REGIONAL PLANNING AND DEVELOPMENT COMMISSION
WHEREAS, the City of Mattoon has selected the Coles County Regional Planning and Development Commission to provide certain Technical Assistance Services to the City; and
WHEREAS, the City Council has examined the proposed agreement, a copy of which is attached hereto and incorporated by reference and entitled "Technical Assistance Agreement between the City of Mattoon, Illinois and the Coles County Regional Planning and Development Commission," and finds said agreement to be acceptable.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mattoon, Illinois, that the City shall enter into and execute said Agreement with the Coles County Regional Planning and Development Commission. The Mayor is authorized to execute said Agreement.
Upon motion by Commissioner Owen, seconded by Commissioner Hall, adopted this 3rd day of November, 2020 by a roll call vote, as follows:
AYES (Names): Commissioner Cox, Commissioner Graven, Commissioner Hall, Commissioner Owen,
Mayor Gover
NAYS (Names): None
ABSENT (Names): None
Approved this 3rd day of November, 2020.
/s/Tim Gover
Tim Gover, Mayor
City of Mattoon, Coles County, Illinois
ATTEST: APPROVED AS TO FORM:
/s/Susan J. O’Brien /s/Daniel C. Jones
Susan J. O’Brien, City Clerk Daniel C. Jones, City Attorney
Recorded in the Municipality’s Records on November 3, 2020.
Mayor Gover opened the floor for questions/comments/discussion. Commissioner Owen noted these are standard agreements with Coles County Regional Planning (CCRP-DC).
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Commissioner Owen seconded by Commissioner Hall moved to adopt Resolution No. 2020-3109, authorizing an agreement with the Coles County Regional Planning & Development Commission with a maximum amount of $3,000 for administration of the Mattoon Revolving Loan Fund for services to be rendered from December 1, 2020 to November 30, 2021 on a time and expense basis and authorizing the mayor to sign all documents.
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CITY OF MATTOON, ILLINOIS
RESOLUTION NO. 2020-3109
RESOLUTION TO ENTER INTO CONTRACTUAL AGREEMENT FOR REVOLVING LOAN FUND ADMINISTRATION & COORDINATION SERVICES WITH THE COLES COUNTY REGIONAL PLANNING & DEVELOPMENT COMMISSION
WHEREAS, the City of Mattoon operates a State of Illinois capitalized Revolving Loan Fund, and;
WHEREAS, the Coles County Regional Planning and Development Commission has been deemed by the City Council as qualified to administer said Revolving Loan Fund, said Commission furnishing a proposed contractual agreement for Revolving Loan Fund administration services to the City, and
WHEREAS, The City Council has examined the proposed contractual agreement, entitled "Contract Agreement for Administration and Coordination Services for State Capitalized Revolving Loan Fund," and finds the agreement to be acceptable.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Mattoon, Coles County, Illinois that the City shall enter into and execute this Contract Agreement for Administrative Services with the Coles County Regional Planning and Development Commission. The Mayor is authorized to execute said contractual agreement.
Upon motion by Commissioner Owen, seconded by Commissioner Hall, adopted this 3rd day of November, 2020 by a roll call vote, as follows:
AYES (Names): Commissioner Cox, Commissioner Graven, Commissioner Hall, Commissioner Owen, Mayor Gover
NAYS (Names): None
ABSENT (Names): None
Approved this 3rd day of November, 2020.
/s/Tim Gover
Tim Gover, Mayor
City of Mattoon, Coles County, Illinois
ATTEST: APPROVED AS TO FORM:
/s/Susan J. O’Brien /s/Daniel C. Jones
Susan J. O’Brien, City Clerk Daniel C. Jones, City Attorney
Recorded in the Municipality’s Records on November 3, 2020.
Mayor Gover opened the floor for questions/comments/discussion. Administrator Gill noted the City would only use when RLF applications are received.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Commissioner Cox seconded by Commissioner Graven moved to approve Council Decision Request 2020-2076, awarding the 2020/2021 Water Treatment Plant chemical bids to: USALCO for Alum @ $0.2218 /pound
Brenntag for Ammonium Sulfate @ $0.3350/pound
Matheson Tri-Gas for Carbon Dioxide @ $0.0845 /pound
Polydyne for Cationic Polymer @ $0.6300 /pound
Brenntag for Chlorine @ $0.2689 /pound
Univar for Fluoride @ $0.2180 /pound
Brenntag for Permanganate @ $0.9680 /pound; and
Brenntag for Phosphate Blend @ $0.6471 /pound.
Mayor Gover opened the floor for questions/comments/discussion. Commissioner Cox thanked the staff and Dave Basham for their work at getting the best rates for the City.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Mayor Gover seconded by Commissioner Cox moved to adopt Special Ordinance No. 2020-1760, declaring personal property owned by the municipality surplus and authorizing the sale or disposal of the property.
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CITY OF MATTOON, ILLINOIS
SPECIAL ORDINANCE NO. 2020-1760
A SPECIAL ORDINANCE DECLARING PERSONAL PROPERTY OWNED BY THE MUNICIPALITY SURPLUS AND AUTHORIZING THE SALE OR DISPOSAL OF THE PROPERTY
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL FOR THE CITY OF MATTOON, COLES COUNTY, ILLINOIS, as follows:
Section 1. Supplies and equipment identified on Exhibit A to this ordinance are no longer necessary or useful to, or for the best interest of, the City of Mattoon, and are hereby declared surplus to the needs of the City of Mattoon.
Section 2. The City of Mattoon, Illinois does not express any warranty or imply any statement of condition of this surplus property. The Department Heads are hereby authorized to administratively sell by the most advantageous means and to negotiate the conditions for the sale, recycle, or other disposition of the property without further formal consideration or approval by the City Council. The City of Mattoon shall reserve the right to accept or reject any and/or all offers for this property.
Section 3. The Mayor and City Clerk are authorized and directed to execute any documents necessary to complete the sale or disposal of the property.
Section 4. This ordinance shall be deemed published as of the day of its adoption and approval by the City Council.
Section 5. This ordinance shall be effective upon its approval as provided by law.
Upon motion by Mayor Gover, seconded by Commissioner Cox, adopted this 3rd day of _November, 2020, by a roll call vote, as follows:
AYES (Names): Commissioner Cox, Commissioner Graven,
Commissioner Hall, Commissioner Owen,
Mayor Gover
NAYS (Names): None
ABSENT (Names): None
Approved this 3rd day of November, 2020.
/s/Tim Gover
Tim Gover, Mayor
City of Mattoon, Coles County, Illinois
ATTEST: APPROVED AS TO FORM:
/s/Susan J. O’Brien /s/Daniel C. Jones
Susan J. O’Brien, City Clerk Daniel C. Jones, City Attorney
Recorded in the Municipality’s Records on November 3, 2020.
Mayor Gover opened the floor for questions/comments/discussion. Mayor Gover noted this was for the tub grinder.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Commissioner Graven seconded by Commissioner Cox moved to approve Council Decision Request 2020-2077, awarding the bid in the amount of $32,000 worth of yard waste grinding services from R&R Services; and authorizing the sale of the Vermeer TG525L Tub Grinder for those grinding services.
Mayor Gover opened the floor for questions/comments/discussion. Commissioner Graven noted the offer of $25,000 cash or $32,000 of grinding services.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Mayor Gover seconded by Commissioner Graven moved to adopt Resolution No. 2020-3110, approving an amended and restated intergovernmental agreement and membership in the Government Telecommunications Consortium (GovTC) intergovernmental agreement; and authorizing the mayor to sign the agreement.
CITY OF MATTOON, ILLINOIS
RESOLUTION NO. 2020-3110
A RESOLUTION
APPROVING AN AMENDED AND RESTATED INTERGOVERNMENTAL AGREEMENT AND MEMBERSHIP IN THE GOVERNMENT TELECOMMUNICATIONS CONSORTIUM
WHEREAS, the City of Mattoon (“City”) is an Illinois non-home rule municipality organized and operating under the Illinois Municipal Code (“Code”); and
WHEREAS, Section 10 of Article VII of the Illinois Constitution of 1970 and Section 3 of the Illinois Intergovernmental Cooperation Act authorize and encourage the entering into of Intergovernmental Agreements between units of local government;
WHEREAS, the City wishes to establish a long-term, shared telecommunications service and support consortium to operate more efficiently, reduce risk, and provide for a collaborative environment for innovation and continuous improvement; and
WHEREAS, on May 1, 2018, the City approved Resolution No. 2018-3018 “Intergovernmental Agreement and Membership in Government Telecommunications Consortium” entering into an intergovernmental agreement organizing a consortium to develop and share telecommunications equipment and services and setting forth the member’s rights and responsibilities; and
WHEREAS, the charter members of the consortium shall be the City of Mattoon, City of Charleston, Lake Land College, Eastern Illinois University and the County of Coles; and
WHEREAS, on September 16, 2020, the GovTC Board recommended approval of an Amended and Restated Intergovernmental Agreement to the five charter member entities. The agreement includes changes required to apply for tax-exempt status (e.g. purpose statement and dissolution restrictions) and some accommodations for Eastern Illinois University due to their unique status and statutory limitations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MATTOON, COLES COUNTY, ILLINOIS, as follows:
SECTION 1: RECITALS. The Mayor and City Council find the foregoing recital are an accurate and complete reflection of the authority for, purpose and intent of this resolution and incorporate them as though restated herein.
SECTION 2: AMENDED AND RESTATED MEMBERSHIP AGREEMENT. That certain Amended and Restated Intergovernmental Agreement for Membership in a Government Telecommunications Consortium (GovTC), a true and complete copy of which is attached hereto as Exhibit A, is hereby approved. The Mayor and City Clerk are hereby authorized and directed to execute a counterpart of the agreement. The City Administrator, or his designee, is hereby authorized and directed to take such actions as are necessary to perform the City’s membership obligations as more specifically described in the agreement.
SECTION 3: SEVERABILITY. If any section, subsection, sentence, clause, phrase of this Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision and such holding shall not affect the validity of the remaining portions hereof.
SECTION 4: CONFLICT. All prior Resolutions in conflict or inconsistent herewith are hereby expressly repealed only to the extent of such conflict or inconsistency.
SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect upon passage, approval and publication in pamphlet form as provided by law.
Upon motion by Mayor Gover , seconded by Commissioner Graven, adopted this 3rd day of November, 2020, by a roll call vote as follows:
AYES (Names): Commissioner Cox, Commissioner Graven, Commissioner Hall, Commissioner Owen, Mayor Gover
NAYS (Names): None
ABSENT (Names): None
Approved this 3rd day of November, 2020.
/s/Tim Gover
Tim Gover, Mayor
City of Mattoon, Coles County, Illinois
ATTEST: APPROVED AS TO FORM:
/s/Susan J. O’Brien /s/Daniel C. Jones
Susan J. O’Brien, City Clerk Daniel C. Jones, City Attorney
Recorded in the Municipality’s Records on November 3, 2020.
Mayor Gover opened the floor for questions/comments/discussion. Administrator Gill noted the five participating entities’ contributions of $50,000, requesting a 501 (c) (3) status, and need to amend the bylaws in order to meeting the status.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Commissioner Cox seconded by Commissioner Hall moved to adopt Special Ordinance No. 2020-1761, declaring the parking lot located at 1100-1112 Broadway no longer necessary or required for use of the municipality; and authorizing the solicitation of bids for the sale of the property.
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CITY OF MATTOON, ILLINOIS
SPECIAL ORDINANCE NO. 2020-1761
A SPECIAL ORDINANCE DECLARING THE PARKING LOT AT 1100-1112 BROADWAY
(PIN 07-1-03887-000), NO LONGER NECESSARY OR REQUIRED FOR USE OF THE MUNICIPALITY AND AUTHORIZING THE SOLICITATION OF BIDS FOR THE SALE OF THE PROPERTY
WHEREAS, there is currently a lease between the City of Mattoon and the Mattoon Area Industrial Development Corporation for the parking lot located at 1100-1112 Broadway that expires February 1, 2060; and
WHEREAS, the original lease was entered into on December 5, 1978 and replaced by a new lease on January 15, 1991 and again on February 2, 2010; and
WHEREAS, the Mattoon Area Industrial Development Corporation desires to sell the building just North of the parking lot; and
WHEREAS, the City desires to sell the property rather than to transfer or sign a new lease if the building is sold; and
WHEREAS, it would be in the best interest of the City to sell this property than to continue to lease the parking lot.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF MATTOON, COLES COUNTY, ILLINOIS, as follows:
Section 1. Pursuant to procedures prescribed by state statute (65 ILCS 5/11-76-4.1), a finding is hereby made by the City Council that the following described real estate at 1100-1112 Broadway is no longer necessary or required for the use of the municipality.
Lots Nine (9), Ten (10), Eleven (11) and Twelve (12) of Block 122 of the Original Town of Mattoon, Now the City of Mattoon, Coles County, Illinois. (PIN 07-1-03887-000)
Section 2. The real estate described in this special ordinance is in Mattoon Township.
Section 3. The management staff of the municipality is hereby authorized solicit bids for the sale of the property. Any such contract negotiated shall be subject to ratification by the City Council.
Section 4. This ordinance shall be deemed published as of the day of its adoption and approval by the City Council.
Section 5. This ordinance shall be effective upon its approval as provided by law.
Upon motion by Commissioner Cox , seconded by Commissioner Hall adopted this 3rd day of November, 2020, by a roll call vote, as follows:
AYES (Names): Commissioner Cox, Commissioner Graven, Commissioner Hall, Commissioner Owen, Mayor Gover
NAYS (Names): None
ABSENT (Names): None
Approved this 3rd day of November, 2020.
/s/Tim Gover
Tim Gover, Mayor
City of Mattoon, Coles County, Illinois
ATTEST: APPROVED AS TO FORM:
/s/Susan J. O’Brien /s/Daniel C. Jones
Susan J. O’Brien, City Clerk Daniel C. Jones, City Attorney
Recorded in the Municipality’s Records on November 3, 2020.
Mayor Gover opened the floor for questions/comments/discussion. Administrator Gill noted the City’s property for many years, lease agreement with MAID (Mattoon Area Industrial Development Corporation), BCBS moving out, MAID’s consideration of selling the building, and City to sell the parking lot. Council reflected on the sale.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover. Mayor Gover seconded by Commissioner Graven moved to adopt Resolution No. 2020-3111, approving the continuance of a Local State of Emergency due to the virus (Coronavirus COVID-19).
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CITY OF MATTOON, ILLINOIS
RESOLUTION NO. 2020-3111
DECLARATION OF LOCAL STATE OF EMERGENCY
Pursuant to the authority vested in the office of Mayor by the Illinois Municipal Code Section 5/11-1-6, the Illinois Emergency Management Agency Act Section 3305/11 and Ordinance No. 2020-5430 of the City of Mattoon, I, Timothy D. Gover, the Mayor of the City of Mattoon do hereby declare that a Local State of Emergency exists as of this date, November 03, 2020, and shall continue until such time as provided in Ordinance No. 2020-5430.
WHEREAS, on January 30, 2020, the World Health Organization declared the outbreak of COVID-19 to be a public health emergency of international concern and on March 11, 2020 declared a worldwide pandemic; and
WHEREAS, on January 31, 2020, the U.S. Health and Human Services Secretary declared a public health emergency for the United States; and
WHEREAS, the Governor of the State of Illinois has issued a disaster proclamation on March 9, 2020 due to the impact of the COVID-19 virus and has activated the State Emergency Operations Center; and
WHEREAS, the State Emergency Management Agency has declared a public health emergency due to the impact of the COVID-19 virus; and
WHEREAS, the City Administration has coordinated its response with otherColes County governmental entities
The nature of the emergency is related to the COVID-19 virus which is causing or anticipated to cause widespread impacts on the health of members of the community.
During the existence of the Local State of Emergency, the Mayor shall execute such authority as provided under the Illinois Municipal Code, the Illinois Emergency Management Agency Act and Ordinance No. 2020-5430.
This Declaration of Local State of Emergency shall be filed with the City Clerk as soon as practicable.
I, Timothy D. Gover, whose name is signed to this instrument, being first duly sworn, signed and executed the instrument as the Declaration of Local State of Emergency, and that I signed willingly, and that I executed it as my free and voluntary act for the purposes therein expressed.
/s/Timothy D. Gover
Timothy D. Gover, Mayor
City of Mattoon, Coles County, Illinois
Mayor Gover opened the floor for questions/comments/discussion with no comments.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
DEPARTMENT REPORTS:
CITY ADMINISTRATOR/COMMUNITY DEVELOPMENT noted preparation of First MidInsurance Laura Ferry’s presentation to the unions regarding out-of-pocket-expenses, possible jury duty for the next two weeks, community development and property sale of the parking lot. Council with Administrator Gill discussed the Activate Clinic status.
CITY ATTORNEY noted court was back to normal with Friday court nuisances; otherwise, business as usual. Mayor Gover opened the floor for questions with no response.
CITY CLERK noted progress on insurance and FSA renewals; otherwise, business as usual. Mayor Gover opened the floor for questions with no response.
FINANCE announced receipt of the full allocation under the CURE program in the amount of $765,450; applied for FEMA grant for reimbursement of PPE hand sanitizer, etc.; and distributed and reviewed the revenue tracking sheet including the unrestricted cash. Commissioner Owen noted the CURE funding evens out the budget, and sales tax and use tax were up. Mayor Gover opened the floor for questions with no response.
PUBLIC WORKS updated Council on the Bartels construction patching of DeWitt Avenue, Street crews repairing water main break, Marshall Avenue sidewalks, Kinney Construction on seeding, opening of Marshall Avenue next week; and Coles Centre roadwork complete with sidewalks starting and seeding in the Spring. Mayor Gover opened the floor for questions with no response.
FIRE noted the calls for service, inspections, Brisor fire alarm system reporting; thanked Deputy Chief Gaines for the background checks; and updated the Ladder Truck’s status. Mayor Gover opened the floor for questions with no response.
POLICE had nothing new to report – business as usual. Mayor Gover opened the floor for questions with no response.
ARTS AND TOURISM updated Council on Lightworks’ support and volunteers, Veterans Day Parade, and Celebrate Downtown plans; and launched a virtual photograph show. Mayor Gover opened the floor for questions with no response.
COMMENTS BY THE COUNCIL
Commissioners Cox, Graven, Hall and Owen had no further comments.
Mayor Gover seconded by Commissioner Hall moved to recessed to closed session at 7:01 p.m. pursuant to the Illinois Open Meetings Act for the purpose of the discussion of the appointment, compensation, discipline, performance, or dismissal of specific employees of the City or legal counsel for the City. (5ILCS/20 (2)(C)(1)); collective negotiating matters between the City of Mattoon and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (5ILCS 120 (2)(C)(2)); and litigation which is affecting the City and an action is probable or imminent (5ILCS 120 (2)(C)(11)).
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover. Council reconvened at 8:23 p.m.
Commissioner Hall seconded by Commissioner Cox moved to adjourn at 8:25 p.m.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, NAY Commissioner Owen, YEA Mayor Gover.
https://mattoon.illinois.gov/download/city-council-meeting-2020-11-03/
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