Village of Montgomery Village Board met June 8.
Here is the minutes provided by the board:
President Brolley called the meeting to order at 7:02 p.m.
Roll Call
Trustee Gier Yea Trustee Betsinger Yea
Trustee Sperling Yea Trustee Jungermann Yea
Trustee Lee Yea Trustee Marecek Yea
Also present: Administrator Jeff Zoephel, Attorney Laura Julien, Director of Community Development Rich Young, Director of Public Works Mark Wolf, Director of Finance Justin VanVooren, Engineer Peter Wallers, Chief of Police Phillip Smith, Clerk Penny Fitzpatrick. Members of the Press and others.
President Brolley noted the Village Board Meeting was being held remotely to abide by the State’s guidelines and safety restrictions relating to public meetings during a pandemic.
Public Participation
A. Public Comments.
President Brolley inquired and Administrator Zoephel noted no Public Comments were received for the meeting.
B. MEDC Update.
Executive Director Coulombe-Fiore summarized the MEDC update and activity over the last six months. She discussed the Caterpillar property sale and redevelopment opportunities and shared the status of other prospects and parcels being considered for development or redesign. She thanked the Village Board, staff and community partners for their collaboration and responsiveness to provide local businesses with financial grant assistance, loan programs, outdoor dining options and adaptive marketing assistance to help them continue operations during the emergency. She further summarized numerous successes in the area with the ongoing construction of the Montgomery Place Apartments and planned expansion and construction of a second sugar dome on the United Sugars Corporation property.
Trustee Jungermann inquired and Executive Director Coulombe-Fiore addressed whether Raising Cane’s Chicken Fingers or other restaurants would be expected to locate in the Route 30/34 Shopping Corridor once the apartment complex was completed and occupied. She also discussed other potential occupants for the strip mall being constructed in the Ogden Hill Shopping Center and noted additional development would likely come to the area once the State’s pandemic phase restrictions eased and the political election concluded. President Brolley expressed his thanks for the MEDC presentation.
Consent Agenda
A. Minutes of the Village Board Meeting of May 25, 2020.
B. Building Report for May 2020.
C. Accounts Payable for FY20 through June 4, 2020 in the Amount of $17,521.86.
D. Accounts Payable for FY21 through June 4, 2020 in the Amount of $1,496,626.90.
E. Cancellation of the June 16, 2020 Committee of the Whole Meeting.
Trustee Marecek moved to approve Items A-E on the Consent Agenda. Trustee Jungermann seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Gier, Trustee Sperling, Trustee Lee, Trustee Betsinger and Trustee Jungermann voting yea.
Items for Separate Action
A. Resolution 2020-012 Updating Its Policy Prohibiting Sexual Harassment.
Attorney Julien summarized this Resolution updating the Village’s policy prohibiting sexual harassment in regard to Municipal Elected and Appointed Officials. She noted this item cleaned up the Village’s current policy regarding this issue and added the State’s mandated language.
Trustee Sperling moved to approve Resolution 2020-012 Updating Its Policy Prohibiting Sexual Harassment. Trustee Jungermann seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Sperling, Trustee Lee, Trustee Betsinger, Trustee Jungermann, Trustee Marecek and Trustee Gier voting yea.
B. Professional Janitorial Services Contract Extension.
Director Wolf discussed the circumstances regarding this contract extension and explained why the planned competitive bid process was unable to be completed due to the pandemic restrictions that prevented a tour of Village facilities. He requested approval of a one-year service contract extension with no cost increase with Citywide Janitorial Services. He clarified this item would go out for competitive bids a year from now, once Village facility tours could more safely and easily be conducted for quoting and negotiating purposes. Attorney Julien clarified a supermajority vote was required for this waiver of bid contract extension to be approved.
Trustee Sperling inquired and Director Wolf explained whether the additional COVID-19 cleaning charges listed were part of a separate contract agreement and noted these services could be stopped, if no longer needed. Trustees Gier and Betsinger questioned and Director Wolf discussed whether an escalation clause was included in the proposed contract extension and shared he could further investigate whether an upcoming increase in the minimum wage would affect the proposed contract extension. After Board discussion, Administrator Zoephel noted additional information on this issue would be clarified and President Brolley shared consensus was reached to take no Board action at this time on this item. He advised this contract extension would be brought back for further discussion and consideration at a future meeting.
C. Montgomery Development Fund Program – Small Business COVID-19 Grant Applications.
Director Young summarized the last three Small Business COVID-19 Grant Applications that were reviewed for consideration and recommended for approval by the Montgomery Development Fund Program Committee. He noted staff also recommended approval of these requests and summarized the funding cap for this program had been reached and forty grant applications had been recommended for approval overall.
Trustee Sperling moved to approve the Montgomery Development Fund Program – Small Business COVID-19 Grant Applications. Trustee Gier seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Sperling, Trustee Lee, Trustee Betsinger, Trustee Jungermann, Trustee Marecek and Trustee Gier voting yea.
Items for Discussion
A. Draft 5 Year Infrastructure Road Program (IRP).
Engineer Wallers introduced Engineer Chris Ott and shared that he handled the pavement management modeling, planning and design specifications for this program and would also oversee the bidding process for this proposed plan. Engineer Ott summarized the Draft 5 Year IRP Plan and shared a budget analysis comparing the previous five-year plan to the proposed plan. He discussed new and ongoing funding opportunities, outlined rehabilitation strategies and preventative maintenance types and shared how projects would be coordinated to minimize program costs and maximize mobilization efficiencies. He also shared the number of road miles planned for resurfacing each year and for the five-year program overall and discussed the Village’s road score and number of proposed years in its resurfacing cycle.
Engineer Ott shared a geographical map indicating which streets would be addressed in each year of the plan and discussed what types of Local Agency Functional Overlay Federal Funding, Rebuild Illinois Bond Funding and Motor Fuel Tax Funding were available for various projects in the program. He explained what construction restrictions existed and what proposed uses and timelines were suggested for the various funding sources discussed. Engineer Ott summarized the next steps to bring the proposed Draft 5 Year IRP Plan, Final Report and Engineering Design Agreement to the Board for review and approval in June and July 2020. He also shared project bids would be sought in February, construction would be planned for April 2021 and concluded Pavement Management Updates would be brought to the Board annually in June of each year for review, adjustment and approval.
President Brolley and Trustee Betsinger asked and Engineers Ott and Wallers discussed whether the Dickson Road Realignment Project would be funded entirely by Rebuild Illinois Bond Funds or if this project would be supplemented by IRP Funds. It was also shared that this project would be coordinated and planned with the Kendall County Department of Transportation for construction in 2024 and it was noted that a traffic control signal for this intersection was planned. Trustees Jungermann and Marecek and President Brolley thanked staff for their detailed presentation and for these significant road improvements.
New or Unfinished Business
Trustee Lee inquired and Administrator Zoephel advised that Village Hall would likely reopen to the public once protective shielding was installed at the service counter. Trustee Jungermann asked and Administrator Zoephel and Attorney Julien advised when Village Board meetings may be able to convene in person once again, after Phase 4 State Guidelines allowing public meetings of fifty or more people were allowed and implemented.
Trustee Jungermann requested status and schedule updates for the Route 30 and Orchard Road intersection improvements and for the Route 30 widening improvements between Route 31 and Route 47. He asked whether construction delays for these projects were anticipated due to reduced revenues received from the ongoing pandemic circumstances. Engineer Wallers and President Brolley discussed the timing for the planned intersection improvements and addressed whether the Route 30 road widening project was currently scheduled in IDOT’s five-year construction plan. Trustee Jungermann also inquired and Director Wolf discussed whether linden trees with low hanging branches could be identified, evaluated and considered for pruning at this time.
Trustees Sperling, Jungermann and Marecek inquired and Director Wolf discussed whether upcoming electronics and paper shredding recycling events were scheduled. He explained a new DC Trash collection plan would offer curbside electronics and household cleaners recycling and said that more information regarding the rollout for this program would be forthcoming. He shared he would gather additional information on when and where paper shredding recycling events could be scheduled for the summer and noted he would report back to the Board on this issue at a future meeting.
Trustee Sperling asked and both Engineer Wallers and Trustee Betsinger discussed when the Montgomery Library Campus may open to the public for onsite service again. It was noted that drive up pick up and drop off services were currently being offered. Trustee Jungermann additionally thanked Chief Smith and the Montgomery Police Department for their tremendous service during the recent protests, riots and looting that took place in the area. He asked that Montgomery Police Officers be made aware of how much their efforts and service were appreciated during these events.
Future Meetings
A. Historic Preservation Commission – Monday, June 15, 2020 at 6:30 p.m. – Canceled
B. Committee of the Whole Meeting – Tuesday, June 16, 2020 at 7:00 p.m. – Canceled
C. Beautification Committee – Wednesday, June 17, 2020 at 6:00 p.m. – Contest Judging
D. Intergovernmental Committee Meeting – Monday, June 22, 2020 at 6:00 p.m. (May Be Canceled)
E. Village Board Meeting – Monday, June 22, 2020 at 7:00 p.m.
Executive Session: None
Adjournment: 8:07 p.m.
Seeking no further business to come before the Board, it was moved by Trustee Jungermann and seconded by Trustee Betsinger to adjourn the meeting.
6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Gier, Trustee Sperling, Trustee Lee and Trustee Betsinger voting yea.
https://ci.montgomery.il.us/AgendaCenter/ViewFile/Minutes/_06082020-467
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