Village of Dieterich President & Board of Trustees met March 2.
Here is the minutes provided by the board:
The Dieterich Village Board met in regular session on Monday, March 2, 2020 at 6:30 PM at Village Hall.
The meeting was called to order by President Brad Hardiek and the Pledge of Allegiance was recited.
The following Trustees were present: Mike French; Derick Stumeier and Sean Pankau. Trustees Carrie Galbraith; Bill Lane and Jeff White were absent. With three Trustees and President Hardiek in attendance, a quorum was declared to be present. Also at the meeting were Clerk Brittny Gipson; Engineer Lee Beckman and Herb Meeker.
A motion was made by Trustee M. French; seconded by Trustee D. Stumeier to approve the Omnibus agenda: approve minutes of the February 17, 2020 regular meeting; approve the Treasurer’s Report and approve Expenditures. Roll call was 4 yes and 0 no.
Engineer Beckman discussed the timeline for the future OSLAD grant projects. It was agreed to send out bids for the pond work, rip rap and fishing pier in July. By starting the construction in August, the work could be finished before winter. It was agreed to advertise the pavilion additions and concrete work in February 2021 in order for a spring 2021 construction timeline.
Engineer Beckman informed the Board the pre-construction meeting with Kieffer Brothers was going to be held March 26th at 10 a.m. at Village Hall and everyone was invited. This meeting is to discuss the water and sewer infrastructure installation for the Dieterich Industrial Park East.
Engineer Lee Beckman reported IDOT has pushed the letting of our ITEP 2016 project back until June 2020. Best case scenario, we could start construction in July. Lee is optimistic that we can have the new drop off lane completed on Pine Street before school starts.
With the ITEP 2016 project, there will be certain overhead electric lines that will be relocated underground. A few homes within the project limits that currently have overhead electrical service will be converted to an underground service. The only costs that Ameren will not take care of are the roof repairs that may be needed, if the homeowner chooses to remove the conduit pipe extending through the roof. It was agreed the Village should cover those roof repairs, so the homeowner does not incur any out of pocket expenses due to our construction project.
During the Water/Sewer/Streets portion of the meeting, it was mentioned the sidewalk to Dollar General seems to be flooding at the first curve and this should be evaluated for a solution. It was also agreed the Village should explore adding additional decorative street lights along the new sidewalk to Dollar General and to request Ameren to install a street light near the Dollar General entrance.
A motion was made by Trustee M. French; seconded by Trustee S. Pankau to approve awarding the Hartke Subdivision Lot 37 storm sewer extension to Effingham Asphalt Company for $9,181.00. Roll call was 4 yes and 0 no.
A motion was made by President B. Hardiek; seconded by Trustee M. French to approve Resolution 490-2020: Authorizing Execution of an Intergovernmental Agreement with Dieterich Community Unit School District No. 30. Roll call was 4 yes and 0 no.
A motion was made by Trustee M. French; seconded by Trustee D. Stumeier to approve the $200 shirt and banner sponsorship of the Dieterich Park District summer ball program. Roll call was 4 yes and 0 no.
A motion was made by Trustee D. Stumeier; seconded by Trustee S. Pankau to approve the hiring of Art Borries to strip, clean and wax the Civic Center floor for $3,000. Roll call was 4 yes and 0 no.
President Brad Hardiek recently attended the Effingham County FEMA informational meeting discussing disaster preparedness in our community and county. Each community was asked to develop a list of FEMA mitigation projects to submit by mid- March. Only if we have our list submitted could we be considered for future grants, if funding becomes available. After review, the Board agreed the list President Hardiek prepared was excellent. The next FEMA meeting will be April 14th at the Effingham EMA building. Anyone is welcome to attend.
Clerk Gipson reviewed the draft covenants of Dieterich Industrial Park East. The attorney had further questions that needed clarified by the Board.
During the comments portion of the meeting, President Hardiek informed the Board that hydrants would most likely be flushed in March. Clerk Gipson was going to work with Village employees to confirm a date.
Clerk Gipson reviewed the new park equipment selections for Liberty Memorial Park that were chosen for the OSLAD grant. IDNR has to give their approval on the equipment before it can be ordered.
There was no motion to go into Closed Executive Session.
At 7:57 PM a motion was made by Trustee D. Stumeier; seconded by Trustee S. Pankau to adjourn the meeting. Roll call was 4 yes and 0 no.
https://dieterichillinois.com/wp-content/uploads/2020/03/3.-March-2-2020-minutes.pdf
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